Operations Program Coordinator Jobs in Madison, WI

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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Research Program Coordinator
Job Summary:
Join a collaborative team advancing innovative cancer research, education, and patient care at the University of Wisconsin School of Medicine and Public Health. The Department of Radiation Medicine is seeking a highly organized and motivated Research Program Coordinator to support research initiatives, faculty recruitment efforts, and strategic departmental programs within the Radiation Medicine Physics program.
In this dynamic role, you will serve as a key partner by coordinating research activities, managing program operations, facilitating multidisciplinary collaborations, and supporting grant-funded initiatives. You will help bring people together to advance scientific discovery by coordinating participant engagement, tracking project milestones, maintaining program documentation, and supporting data collection and analysis efforts for informal and formal reporting. You will serve as a central hub for scheduling coordination and logistics, ensuring seamless alignment of meetings, events, travel, and programmatic activities across leadership, stakeholders, and research initiatives including internal and external collaborators. You will support the development of high-impact grant proposals and research protocols, assisting in their development and assembly while ensuring compliance with all applicable regulations while advancing innovative initiatives.
This position is not a laboratory-based research role and does not involve conducting bench research or experiments. This position is ideal for someone who enjoys building relationships, managing complex projects, improving processes, and contributing to work that has a meaningful impact on research, education, and the future of cancer care. The successful candidate will bring a high level of responsiveness and rapid engagement, thriving in a fast-paced environment while leveraging strong organizational and communication skills to collaborate across disciplines to support innovative programs and initiatives.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities:

• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives

• Coordinates the daily activities and contracts related to one or more research program(s)

• Develops policies, procedures, and institutional agreements on behalf of the program

• Monitors program budget(s) and approves unit expenditures

• Plans, develops, and implements processes and protocols to support research aims

• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

Department:
School of Medicine and Public Health, Department of Radiation Medicine
The Department of Radiation Medicine at the University of Wisconsin is dedicated to advancing the field of radiation oncology through excellence in education, research, and patient care. We are committed to training the next generation of leaders-including radiation oncologists, medical physicists, and radiation therapy professionals-while conducting innovative research that drives progress in cancer treatment. Our team is equally devoted to delivering high-quality, compassionate care to individuals affected by cancer.
Compensation:
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
Required Qualifications:

• Demonstrated experience coordinating projects, programs, events, research activities, or administrative operations in a professional setting.
• Strong organizational skills with the ability to manage multiple priorities, maintain detailed records, meet deadlines, and adapt to changing program needs.
• Excellent written and verbal communication skills, with the ability to effectively collaborate with diverse stakeholders and provide exceptional administrative and programmatic support.
• Demonstrated advanced proficiency in office software (e.g., Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Experience supporting research programs, grant-funded projects, academic programs, or clinical operations within a higher education, healthcare, or research environment.
• Experience coordinating recruitment, onboarding, training activities, meetings, or events involving multiple stakeholders and competing priorities.
• Proficiency with data management, reporting, survey administration, or analysis tools, including experience maintaining documentation, tracking project metrics, and supporting compliance-related activities.
• Demonstrated familiarity with emerging AI tools in an office setting including applying them to drive efficiency and process improvements

Education:
Bachelors degree preferred.
How to Apply:
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• Cover letter
• Resume
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Kirsten Gragg, kgragg@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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