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Program Assistant Jobs (NOW HIRING)

Westcare

Program Assistant

Saint Petersburg, FL · On-site

$19 - $21/hr

The Program Assistant provides administrative and operational support to the Program Manager and staff to ensure the smooth day-to-day functioning of the Mustard Seed Program. This role assists with ...

Davis Archway

Program Assistant

Butler, PA · On-site

$18/hr

The Program Assistant will play a crucial role in supporting the operations of our facility and assisting clients on their journey to recovery. This position offers an opportunity to make a ...

Davis Archway Defunct

Program Assistant

Butler, PA · On-site

$33K - $42K/yr

The Program Assistant will play a crucial role in supporting the operations of our facility and assisting clients on their journey to recovery. This position offers an opportunity to make a ...

University of New Mexico

Program Assistant

Albuquerque, NM · On-site

$36K - $46K/yr

Position/Program Overview UNM Career Services is seeking a highly motivated candidate for the position of Program Assistant. This role is ideal for a student interested in a career in human resources ...

Ardent

Program Assistant

Rockville, MD · On-site

$38K - $48K/yr

Ardent is seeking a Program Assistant to join our dynamic team. As a Program Assistant, you will support day-to-day program operations by coordinating deliverables, consolidating inputs, and ...

Literacy Council of Sarasota

Program Assistant

Sarasota, FL · On-site

$36K - $45K/yr

Job Overview The Literacy Council of Sarasota ('LCS') is growing and we are seeking a dynamic Program Assistant to join our team.This vital role offers an exciting opportunity to contribute to ...

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Mindlance

Program Assistant

Boston, MA · On-site

$40K - $51K/yr

Program Assistant for Operational Readiness The Program Assistant for Operational Readiness will be responsible for supporting the Fare Revenue Department's Operational Readiness team and various ...

EOSIS

Program Assistant

Saint Paul, MN · On-site

$19 - $23/hr

As a full-time Program Assistant at EOSIS EOSIS Latitudes at Tapestry in Saint Paul, MN, you'll have the unique opportunity to support individuals during one of the most vulnerable-and courageous ...

Ardent

Program Assistant

Rockville, MD · On-site

$38K - $48K/yr

Ardent is seeking a Program Assistant to join our dynamic team. As a Program Assistant, you will support day-to-day program operations by coordinating deliverables, consolidating inputs, and ...

Pacer Group

Program Assistant

Los Angeles, CA · On-site

$40K - $51K/yr

Academic Program Specialist / Program Assistant Location: Los Angeles, CA 90033 - Onsite Duration: 5 Months (Possible Extensions) Schedule: 8AM - 5PM or 9AM - 6PM | Mon-Fri | 40 Hours per Week | 8 ...

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Program Assistant information

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How much do program assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for program assistant in the United States is $45,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $47,500.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What cities are hiring for Program Assistant jobs? Cities with the most Program Assistant job openings:
What are the most commonly searched types of Program jobs? The most popular types of Program jobs are:
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What states have the most Program Assistant jobs? States with the most job openings for Program Assistant jobs include:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,721 per year, or $22 per hour.

Program Assistant

Volunteers of America National Services

Minneapolis, MN • On-site

$20/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Volunteers Of America rating

6.9

Company rating: 6.9 out of 10

Based on 127 frontline employees who took The Breakroom Quiz

385th of 769 rated non-profit organizations

Job description

Come join our life-changing team building hope, resilience and well-being as a Program Assistant!
Shift Details: Full-time - 40 hours/week
Schedule: Monday-Thursday from 8:00m-5:30pm, Friday alternate 8:30am-12:30pm and 9:30am-1:30pm.
Compensation: $20 an hour
Location: Vona - 9220 Bass Lake Rd #225, New Hope, MN 55428
About the job:
The Program Assistant provides administrative and operational support to ensure efficient clinic and program functioning within the Behavioral Health Division. This role supports the Program Coordinator and clinical staff by assisting with client flow, scheduling, communication, and documentation process. The Program Assistant plays an important role in delivering excellent customer service, supporting referral and intake activities, and maintaining accurate client records. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while maintaining a client-centered approach.
Essentials:
  • Support client intake and referral processes by responding to inquiries, collecting initial information, and ensuring referral documentation is complete and accurate.
  • Provide customer service and front-facing support including answering phones, greeting clients, managing check-in/check-out processes, triaging mental health needs and addressing general questions.
  • Assist in scheduling and coordination of services for medication management, therapy, and case management appointments. Follow up on calls regarding medication questions and refill requests.
  • Maintain accurate and timely documentation including data entry, scanning, and updating electronic medical records in accordance with agency standards.
  • Support insurance verification and data collection processes by gathering required information and entering details accurately into systems.
  • Assist with coordination of provider support functions, including routing messages, documenting client inquiries, and preparing necessary materials.
  • Manage communication workflows by triaging calls, messages, and and emails to appropriate staff in a timely manner.
  • Support administrative operations by ensuring materials, forms, and office resources are stocked and organized.
  • Assist with tracking and reporting activities by entering data and maintaining spreadsheets or logs as directed including special attention to service authorizations as needed.
  • Maintain confidentiality and ensure compliance with HIPAA and organizational policies in all interactions and documentation.
  • As a team, the Program Assistant, Program Coordinator, and Operations Manager work collaboratively to identify and discuss recommendations with one another to develop efficiencies for the operations of the Behavioral Health Division.
  • All other duties as assigned.
Job Highlights:
  • Medical, Dental & Vision Insurance
  • 403(b) Retirement Plan
  • HSA & FSA Programs
  • Employer Paid Life Insurance and Long-Term Disability
  • Quality training, continuing career education and leadership programs
  • Paid Time Off (Vacation, Holiday & Sick Days)
Required Qualifications:
  • High school diploma/GED; Associate degree preferred.
  • 1-2 years experience in administrative support, preferably in a mental health or other healthcare setting.
  • Experience with Microsoft Office Suite or ability to demonstrate proficiency.

About Us:
Vona is part of Volunteers of America MN/WI which serves as an affiliate of the Volunteers of America parent organization.
Volunteers of America Minnesota is a nonprofit health and human services organization that annually serves more than 25,000 children, adolescents and their families, older adults, students, persons with disabilities and special needs, and adults completing incarceration. Since 1896, we have helped people gain self-reliance, dignity, and hope.
Take pride in helping others and join us today!
At VOA, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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