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Program Assistant Jobs in Calgary, AB (NOW HIRING)

SAIT

Program Administrative Assistant

Calgary, AB · On-site

Maintain student records and program documentation in accordance with institutional policies and privacy requirements. * Assist with course, classroom, and examination scheduling activities as ...

SAIT

Trojans Assistant Coach

Calgary, AB

CA$20/hr

The Athletics and Recreation department makes the SAIT experience an ace through programs and ... for assistant coaches & team managers to make up the Trojans Athletics & Recreational program ...

KBR

Program Manager

Calgary, AB · On-site

Title: Program Manager KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process ...

Circle K

Program Manager, Winks

Calgary, AB · On-site

Program Manager, Winks Department: Winks Location: On-site, Calgary, AB (Travel required throughout Western Canada Region) Type of employment: Permanent, Full Time (40 hours) THE ROLE We are hiring ...

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Program Assistant information

See Calgary, AB salary details

$8

$17

$26

How much do program assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for program assistant in Calgary, AB is $17.43, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $19.95 per hour, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Calgary, AB?

The most popular types of Program jobs in Calgary, AB are:

What job categories do people searching Program Assistant jobs in Calgary, AB look for?

The top searched job categories for Program Assistant jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Program Assistant jobs?

Cities near Calgary, AB with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $36,252 per year, or $17.4 per hour.

Program Administrative Assistant

Calgary, AB • On-site

SAIT
See more jobs at SAITexternal

Full-time, Part-time

Posted 10 days ago

Job description

Trades meet tech in SAIT's School of Transportation. Delivering hands-on, skills-based training, our schools prepare learners for rewarding careers in Alberta's fast-evolving transportation industries. Join a team where learner success comes first through teaching excellence, tech-infused curriculum and state-of-the-art facilities. 

The Opportunity
 
Job classification: A5903 - Administrative Assistant I
Salary range: $50,000.00 -$55,000.00 (based on a 40-hour work week). Placement within the range is typically based upon a review of skills, experience, and internal equity. This is a part-time position working 20 hours per week. 
Hours per week: 20hrs (This is a part-time permanent position) 
Posting closing date:  Monday, 24th August at 4:00PM
View a summary of our benefits and perks for salaried employees
 
 

This position requires a high level of professionalism, strong communication skills (verbal/non-verbal, language/interpersonal skills), organization and attention to detail, computer information literacy, records information management, data integrity auditing and a keen focus on providing excellent, serviced-focused interactions with students and staff. The individual must be able to consistently communicate with applicants, students, team members and stakeholders to consolidate feedback. They must be a self-starter and take ownership of the required workflow to ensure timelines are met and processes are followed.

The Role

Program Support (50%)

  • Provide administrative support for apprentice and non-apprentice programs delivered through the Point Trotter Campus under the direction of the Academic Chair.
  • Prepare and distribute routine communications to students regarding program requirements, course schedules, orientation materials, welcome packages, deadlines, activities and other program communications.
  • Support student admissions processes through report review, applicant tracking, communication of requirements and deadlines, and administration of related processes.
  • Enter and maintain program-related information within institutional systems such as ATOMS, Banner, and mySAIT, as required.
  • Coordinate Student for a Day and other student recruitment and outreach activities.
  • Respond to student inquiries and provide accurate information regarding program processes, timelines, and available resources.
  • Maintain student records and program documentation in accordance with institutional policies and privacy requirements.
  • Assist with course, classroom, and examination scheduling activities as required.
  • Compile, maintain, and coordinate program operational reports, tracking documents, and data requests.
  • Assist the Academic Chair and instructional team with administrative processes that support program planning, delivery, and day-to-day operations.

Administrative Support (25%)

  • Provide confidential administrative support to the Academic Chair, including calendar management, appointment scheduling, correspondence, and document preparation.
  • Coordinate meetings for students, faculty, staff, and external stakeholders, including scheduling, room bookings, meeting invitations, and preparation of materials.
  • Support faculty by assisting with travel arrangements, expense claims, professional development requests, instructional resource orders, and related administrative requirements.
  • Assist with onboarding activities for new instructors, including salaried, adjunct, and casual faculty.
  • Maintain departmental records and tracking systems, including expense approvals, p-card reconciliations, professional development requests, and other operational documentation.
  • Organize, maintain, and archive electronic and physical records in accordance with institutional records management and retention requirements.
  • Monitor and coordinate office and classroom supply requirements and ensure shared spaces remain organized and functional.
  • Identify opportunities for process improvements and administrative efficiencies within established procedures.

Internal and external communications (10%)

  • Serve as a primary point of contact for students, faculty, staff, and external stakeholders.
  • Respond to inquiries received through various communication channels and direct requests to appropriate resources when required.
  • Establish and maintain positive working relationships with internal and external stakeholders.
  • Communicate information in a professional, accurate, and timely manner while maintaining confidentiality and privacy requirements.
  • Monitor and respond to shared departmental email accounts, directing inquiries to appropriate resources as required.

Events and Campus Activities (5%)

  • Assist with planning and coordinating campus events, team-building activities, orientations, meetings, and special functions including events such as Open House, Women in Trades events, and industry visits.
  • Coordinate event logistics including room bookings, catering, audio-visual requirements, equipment rentals, participant registrations, name tags, and event materials.
  • Arrange meeting invitations, guest speakers, and volunteer support as required.
  • Support event execution and follow-up activities.

Other Related Duties (10%)

  • Support special projects and operational initiatives.
  • Assist with data collection, reporting, and document preparation requirements.
  • Perform other related duties as assigned.
Qualifications & Experience
Education
  • High School Diploma is required or GED

  Preferred

  • Diploma or certificate in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience. 
 
Experience

Minimum Required

  • One to two years of working in an administrative capacity
  • Experience maintaining records and processing transactions.

Preferred

  • Three to five+ years of administrative experience
  • Post-secondary experience considered an asset
  • Banner experience
  • Power Apps is an asset
 
Qualifications, Certifications or Designations

Minimum Required

  • Working knowledge of Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

 Preferred
  • Experience with Banner, Freshdesk, Cisco phone systems, AI-enabled productivity tools, and other administrative technologies is considered an asset
 
Skills and Competencies
  • Strong customer service orientation and commitment to supporting student success.
  • Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
 
 
 
 
 

About SAIT 

At SAIT, we're building bold futures. We're a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.  

Named one of Alberta's Top Employers, we're driven by a desire to create an impact in our community. If you're looking for a place where purpose meets possibility, you've found it here. 

We're committed to community and belonging 

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.  
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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