Program Assistant Jobs in Spruce Grove, AB (NOW HIRING)

Robertson is the School of New Work. Our vision is for everyone to have a good life through a prosperous and fulfilling career. Our mission is to empower our learners with the most relevant training and up-to-date industry insights so that they may find fulfilling and meaningful careers. 

Reporting to the Manager of Operations, the Early Learning and Childcare Program Coordinator is responsible for providing academic and administrative leadership to the program and instructing courses in the program. The role encompasses ensuring the integrity, alignment with standards, continuity, and ongoing program excellence of the Early Learning and Childcare certificate and diploma programs. The position requires experience at the administrative level in the early childhood setting. 

KEY RESPONSIBILITIES

Program Coordination

• Operationalize provincial program standards as per requirements and best practices.

• Coordinate ongoing program evaluation and make recommendations to management regarding the future direction of the program. 

• Provide support in curriculum updates and programming for the ELCC/D programs.

• Participate in the development of program policies and procedures, where applicable.

• Collaborate with the Manager of Operations on the program evaluation and review process to ensure program quality improvement.

• Support students and instructors in understanding curriculum requirements, course outlines, and program expectations.

• Conduct practicum observations, as needed.

• Monitor program Key Performance Indicators (KPIs) to track progress, identify trends, and recommend strategies for continuous improvement and goal attainment.

• Work with existing industry partners to place ELCC/D  students in practicum placements. 

• Connect with potential practicum sites and obtain the necessary prerequisite paperwork.

• Assist with the facilitation of instructor practicum site observations.

Learner Facilitation

• Assist Academic Support to identify students at risk and coordinate plans for these students as required; and 

• Coordinate implementation of student success strategies, including College and program orientations, and support students in understanding and enacting academic and non-academic policies and procedures.

• Work with students to develop and monitor individual professional learning plans, ensuring effective implementation.

Internal and External Liaison:

• Work collaboratively with cross-departmental teams as required.

• Coordinate and join Program Advisory Committee meetings.

• Liaise directly with students as their main point of contact for program-related questions or concerns.

• Assist with nurturing and building community partner relationships.

Course Instruction

• Instruct ELCC/D program courses in both online and on-campus modalities at a maximum of 40 hours per quarter.

• Substitute teach for both online and on-campus classes, as required and based on availability. 

• Training & Policies: Complete mandatory Brightspace Instructor Training within defined timelines and strictly adhere to all College policies and procedures.

• Course Facilitation: Review course content pre-launch, maintain a daily digital presence, and deliver high-quality, inclusive, and active learning experiences.

• Synchronous Engagement: Provide at least three synchronous opportunities every 20-25 course hours (including a Week 1 intro session, weekly office hours, and interactive learning sessions).

• Responsiveness: Respond to student inquiries within 24 hours and College communications within 48 hours.

• Mentorship & Boundaries: Provide academic guidance and individualized support via the Newsfeed and direct outreach while maintaining strict professional boundaries.

• Assessment: Submit assignment grades/feedback within 48 hours of the due date and final grades within 48 hours of course completion.

• Records & Attendance: Maintain an accurate gradebook, record daily attendance, and handle post-course late grading for up to 2 weeks.

• Collaboration: Participate in faculty meetings, professional development, curriculum reviews, and graduation ceremonies as requested.

• Offboarding: Complete post-course self-assessments and promptly return all College instructional materials and assets.

Quality Assurance and Compliance

• Collaborate on reports for the accreditation body.

• Share industry insights and sector information with the MLA program operations and instructional team. 

• In conjunction with leadership,  establish quality assurance processes to ensure that instructional resources and practicum placements meet or exceed established standards and regulatory requirements.

• Conduct periodic audits and assessments to monitor compliance with internal policies, licensing standards, and industry regulations.

General

• Reviews and strictly adheres to all college policies and procedures at all times

• Acts in a manner that upholds the professional expectations and standards of the college 

• Participates proactively in performance appraisals. 

• Supports active interdepartmental cooperation with other departments such as Admissions, Financial Aid, Practicum, and Career Services.

• Promotes a positive, inclusive, and professional atmosphere that respects cultural diversity

• Performs other duties/participates in special projects as assigned.

QUALIFICATIONS 

• Minimum of a Bachelor's degree in ELCC, Education, or equivalent, and certified as a Child Development Supervisor with a minimum of five years of experience in an early childhood program at a senior position. 

• Administrative experience in the ELCC field is required. 

• A graduate degree in early childhood education, child development, child and family studies, or a related discipline is an asset 

• A minimum of five years of experience working as an ELCC in an early childhood program at a senior position 

• Holds an active membership with the Association of Early Childhood Educators of Alberta and the Canadian Childcare Federation. 

• Experience presenting at ECE conferences, serving on professional boards, and conducting research activities related to the ECE profession. Training, facilitation, instruction, coaching, and presentation experience. Sound knowledge in computer skills (Microsoft Word, Excel & PowerPoint). Excellent verbal and written communication skills. 

• Training, facilitation, instruction, coaching, and presentation experience required.

• Sound knowledge in computer skills (Microsoft Word, Excel & PowerPoint).

• Excellent verbal and written communication skills.

• Excellent time management skills.

• Ability to multitask and manage deadlines in a fast-paced environment.

• Highly self-motivated and self-directed; objective-oriented with a high-level

• attention to detail.

• Knowledge and experience with course development software and Learning

• Management Systems (D2L preferred) is an asset.

• Strong problem-solving, analytical, and critical thinking skills.

• Demonstrated commitment to diversity, equity, inclusion, and belonging. 

• A clear criminal records check and child abuse registry check.

WHY WORK WITH US

Education Canada Group (the parent company of Robertson College) is an equal opportunity employer. We believe that having a diverse and inclusive workplace is not only the right thing to do, but also what will take our team to the next level. Diversity is a strength that allows our team to reach new heights. Our team is as diverse as our learners, with individuals coming from a variety of different cultures, ethnicities, and backgrounds. From our front-line

team members to the CEO, we are committed to creating an environment that respects each individual's background, experience, ideas and perspectives. 

Our dedication to creating an environment that is welcoming and inclusive of everyone, regardless of their age, race, ethnicity, religion, gender, sexual orientation, socio-economic background, physical ability, and other differences, is evident in the way we communicate, in our day-to-day actions, and in how we celebrate. 

Our culture is one of inclusion and respect, and we are committed to continuous growth and to creating and maintaining an environment of belonging. 

Don't feel like you meet every requirement?  We encourage you to apply anyways!  Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single requirement.  We don't look for flawless checklists; we look for potential, passion, and purpose. As an education provider, we believe in growth and continuous learning. If you possess the drive and share our core values, your unique perspective might be exactly what our team is missing."  

We offer: 

• Work Life Balance- Hybrid work for most positions (after successful completion of probation). 

• Career Development- opportunities for tuition assistance for professional growth and skill development

• $25 Cell phone allowance at hire for most employees

• Dental Care

• Disability insurance

• Employee assistance program

• Extended health care

• Life insurance

• Paid time off -  Three weeks vacation at start, five personal days and, 2 extra PTO days for #CelebrateEverything, MeTime for most employees every week. 

• Paid time off for most positions over the Christmas holiday break (up to 3 days)

• RRSP match

• Vision care

• Opportunities to join campus committees: Social, DEI&B, Health and Safety and Artificial Intelligence -  You can choose what you're passionate about and let your leadership skills shine! 

If you would like to request reasonable accommodations for the interview process, please let us know.

All applicants must be legally eligible to work in Canada. You will be required to provide documentation demonstrating your eligibility, such as a valid work permit or proof of Canadian citizenship or permanent resident status.

As a company we are committed to uplifting indigenous voices, respecting traditional lands, raising awareness and working in collaboration with Indigenous partners in the spirit of reconciliation.  

We acknowledge that our campus located in Winnipeg is on Treaty 1 territory, the traditional lands and waters of Anishinaabe [AH - NISH - AH - NAH - BAY], Ininiwak, Anishininiwak, Dakota, and Dene (DEN-EH) peoples, and the National Homeland of the Red River Metis. We acknowledge that our water is sourced from Shoal Lake 40 First Nation located on Treaty 3.

In Alberta, We acknowledge Robertson College is on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai (Gay-aynah), Piikani (Pe-gun-ee)), the Tsuut'ina (soot-tin-a), the Iyarhe (E-a-hey) Nakoda Nations, the Metis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta.

In Edmonton on Treaty 6 territory, a traditional gathering place, traveling route and home for many Indigenous Peoples including the Nehiyawak/Cree, Tsuut'ina, Niitsitapi/Blackfoot, Metis, Nakota Sioux, Haudenosaunee/Iroquois, Dene Suline, Anishinaabe/Ojibway/Saulteaux, and the Inuk/Inuit.

We thank all applicants, but only those selected for an interview will be contacted.