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Payroll Bookkeeping Jobs (NOW HIRING)

Capstone

Payroll Compliance Specialist

Butte, MT · On-site

$22 - $27/hr

About Us We are a multifaceted CPA firm with 16 offices across the Pacific Northwest providing financial and tax planning to our business and personal clients by offering payroll, bookkeeping ...

Bookkeeping Plus

Payroll Specialist

Greenfield, IN · On-site

$22.50 - $30.75/hr

Bookkeeping Plus, Inc. is a well-established, woman-owned accounting firm with approximately 30 employees. We provide payroll and accounting services to a diverse range of clients in Indiana and ...

Seattle Search Group

Customer Success Manager

Kirkland, WA · On-site

$65K - $75K/yr

Guide clients through payroll, bookkeeping, tax, and business-related questions using your accounting knowledge. * Build strong relationships by providing proactive support and consultative guidance.

DGI Supply

Payroll Coordinator

Vernon Hills, IL · On-site

$22 - $29.25/hr

General payroll, bookkeeping, record keeping and filing procedures * Strong technological skills including MS Office (Word, Outlook, Excel, PowerPoint); UKG (aka Ultimate Software or UltiPro ...

Bookkeeping Plus, Inc.

Be Seen First

Payroll Specialist

Indianapolis, IN · On-site

$45K - $55K/yr

Bookkeeping Plus, Inc. is a well-established, woman-owned accounting firm with approximately 30 employees. We provide payroll and accounting services to a diverse range of clients in Indiana and ...

Bookkeeping Plus, Inc.

Be Seen First

Payroll Specialist

Anderson, IN · On-site

$45K - $55K/yr

Bookkeeping Plus, Inc. is a well-established, woman-owned accounting firm with approximately 30 employees. We provide payroll and accounting services to a diverse range of clients in Indiana and ...

Bookkeeping Plus, Inc.

Be Seen First

Payroll Specialist

Greenfield, IN · On-site

$45K - $55K/yr

Bookkeeping Plus, Inc. is a well-established, woman-owned accounting firm with approximately 30 employees. We provide payroll and accounting services to a diverse range of clients in Indiana and ...

The Network 101

Tax Accountant

Salt Lake City, UT · On-site

$75K - $125K/yr

The ideal candidate will possess a strong understanding of payroll, bookkeeping, accounting and tax principles, enabling them to provide exceptional service to our clients. This role involves ...

The Network 101

Tax Accountant

Salt Lake City, UT · On-site

$75K - $125K/yr

The ideal candidate will possess a strong understanding of payroll, bookkeeping, accounting and tax principles, enabling them to provide exceptional service to our clients. This role involves ...

Hirebridge

Payroll & Accounts Payable Specialist

Mcpherson, KS · On-site

$21.25 - $28.75/hr

Experience in accounts payable, payroll, bookkeeping, accounting support, or a similar business office environment. * Strong attention to detail and organizational skills. * Excellent customer ...

New

NY United Health Services

Payroll Specialist

Binghamton, NY · On-site

$19.37 - $28.09/hr

Formal payroll, bookkeeping or accounting education. * Customer service experience. License/Certification Minimum Required: * Not Applicable Preferred: * Not Applicable Why You'll Love Working at UHS ...

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Payroll Bookkeeping information

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How much do payroll bookkeeping jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for payroll bookkeeping in the United States is $25.75, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $31.25 per hour, depending on experience, location, and employer.

What is a payroll bookkeeping?

A Payroll Bookkeeping job involves managing and recording employee wages, salaries, deductions, and other payroll-related transactions. This role ensures accurate payroll processing, tax compliance, and documentation of financial records. Payroll bookkeepers work with accounting software, generate payroll reports, and address discrepancies or employee inquiries. They also help maintain compliance with labor laws and tax regulations.

What are the typical responsibilities of a payroll bookkeeping professional?

A Payroll Bookkeeping professional is responsible for accurately calculating employee wages, managing timekeeping systems, preparing and distributing paychecks, and ensuring tax and benefit deductions are correctly processed. They also maintain up-to-date payroll records, prepare periodic payroll reports for management, and help resolve any discrepancies or employee inquiries about compensation. This role often involves close collaboration with HR and accounting departments to ensure compliance with labor laws and internal policies. As part of your daily routine, you can expect to manage sensitive information with a high degree of confidentiality and play a key role in the smooth operation of payroll cycles.

What are the key skills and qualifications needed to thrive in the payroll bookkeeping position, and why are they important?

To thrive in Payroll Bookkeeping, you need strong numerical skills, attention to detail, and a solid understanding of payroll laws and accounting principles, typically supported by relevant coursework or experience in bookkeeping. Familiarity with payroll software such as ADP, QuickBooks, or Paychex, as well as proficiency in Excel and related tools, is generally required. Excellent organizational skills, discretion, and effective communication are standout soft skills for this role. These qualifications are essential for ensuring accurate and compliant payroll processing, building trust, and maintaining smooth business operations.

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Infographic showing various Payroll Bookkeeping job openings in the United States as of September 2026, with employment types broken down into 76% Full Time, 14% Part Time, 1% Temporary, and 9% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $53,566 per year, or $25.8 per hour.

Payroll Compliance Specialist

Butte, MT • On-site

Capstone
See more jobs at Capstoneexternal

$22 - $27/hr

Part-time

Re-posted 27 days ago

Job description

About Us

We are a multifaceted CPA firm with 16 offices across the Pacific Northwest providing financial and tax planning to our business and personal clients by offering payroll, bookkeeping, auditing, and tax services. We have partnered with wealth advisors and estate attorneys to create Coordinated Financial Care service for our clients.


The Job

We are seeking a highly detail-oriented and experienced Payroll Compliance & Amendments Specialistto join our team on apart-timebasis. This role is dedicated to managing specialized, high-priority payroll projects, with a primary focus on resolving federal and state tax notices, processing W-2 amendments, and preparing amended quarterly reports.

The ideal candidate possesses deep expertise in multi-state payroll regulations, agency correspondence, and historical payroll corrections. This position offers a flexible, part-time schedule well-suited for a seasoned professional who thrives on investigative work and data reconciliation.


What do we need you to do?

Agency Notice Resolution & Compliance

  • Investigate and Resolve Notices:Research, analyze, and resolve complex IRS and state agency tax notices (e.g., withholding discrepancies, unemployment rate adjustments, penalty assessments).
  • Agency Correspondence:Act as the primary point of contact with tax authorities, drafting formal response letters and compiling required documentation to dispute or settle notices.
  • Root Cause Analysis: Identify the underlying payroll or system errors that triggered agency notices and recommend process improvements to prevent future occurrences.

Payroll Amendments & Historical Adjustments

  • Amended Returns:Prepare and file federal and state amended quarterly and annual payroll tax returns (e.g., 941-X, 940-X, and state-specific equivalents).
  • W-2 Corrections:Process and issue Form W-2c (Corrected Wage and Tax Statements) and W-3c summaries, ensuring accurate electronic filing with the Social Security Administration (SSA).
  • Wage Reconciliations: Perform comprehensive historical payroll audits to calculate retroactive adjustments, pre-tax/post-tax corrections, and taxable fringe benefit updates.

SpecialProjects & Systems Support

  • Data Cleanup:Assist with targeted payroll system audits, verifying employer identification numbers (EINs), state business identification numbers (BINs), and local tax accounts.
  • Cross-Functional Collaboration: Partner with payroll managers and account teams to ensure historical adjustments are accurately reflected in the core payroll ledger and client accounts.


Qualifications for this position:

  • Experience: Minimum of 3-5 years of dedicated payroll experience, with a proven track record of successfully managing payroll amendments (941-X) and state notice resolutions.
  • Technical Proficiency:Strong hands-on experience with cloud-based payroll systems (e.g., QuickBooks Online, Payroll Relief) and advanced proficiency in MS Excel (vlookups, pivot tables) for data reconciliation.
  • Regulatory Knowledge:Deep understanding of federal, state, and local payroll tax laws, deposit schedules, and filing requirements. Multi-state compliance experience is highly preferred.
  • Skills: Exceptional analytical and investigative skills; strong written communication skills for professional agency correspondence; ability to work independently with minimal supervision.


Although we take our work very seriously, we don't take ourselves too seriously. This is more than just a place to get through the workday. We enjoy our work and our time together! If this sounds like what you're looking for, we encourage you to apply. Pay based on experience and education.

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