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Schools Payroll Jobs (NOW HIRING)

Bucks IU

Payroll Coordinator

Doylestown, PA · On-site

$52K/yr

This position may assist school districts and technical schools with payroll guidance and/or processing, along with verifying data entry. This position requires an extremely detail-oriented ...

Quickpay Payroll LLC

Payroll Specialist

Miami, FL · On-site

$21.25 - $29/hr

Requirements: -Minimum two (2) years experience in processing and auditing payroll -Must have at least a High School Diploma or GED -Must be fluent in English and at least proficient in Spanish -Must ...

Medford Public Schools

Payroll Manager

Medford, MA

Payroll Manager Medford Public Schools Position Purpose Under the supervision of the Director of Finance, the Payroll Manager supports the management of the district's payroll operations including ...

Chicago Public Schools

Payroll Specialist

Chicago, IL · On-site

$47K - $74K/yr

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500 ... Reporting to the Payroll Manager, the Payroll Specialist assists the Payroll team in reviewing the ...

Chicago Public Schools

Payroll Specialist

Chicago, IL · On-site

$24.25 - $33/hr

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500 ... The Payroll Specialist reviews payroll data and notes any errors, validates amounts, hours worked ...

inFocus Payroll LLC

Payroll Specialist - FT

Chicago, IL · On-site

$24.25 - $33/hr

The Payroll Specialist is accountable and responsible for all aspects of quality service for ... Associate's degree or equivalent from two-year college or technical school or three or more years ...

Chicago Public Schools

Payroll Specialist

Chicago, IL · On-site

$24.25 - $33/hr

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500 ... The Payroll Specialist reviews payroll data and notes any errors, validates amounts, hours worked ...

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Schools Payroll information

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$27

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How much do schools payroll jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for schools payroll in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What is Schools Payroll?

Schools payroll refers to the process of managing and administering the payment of salaries, wages, benefits, and deductions for employees working in educational institutions such as primary and secondary schools. This includes tasks like calculating pay, ensuring compliance with tax laws, handling pension contributions, and processing overtime or leave payments. Schools payroll staff also maintain accurate records and ensure that all payments are made on time and in accordance with local and national regulations. Effective payroll management is crucial for the smooth operation of schools and for maintaining employee satisfaction.

What are the key skills and qualifications needed to thrive in Schools Payroll?

To thrive in Schools Payroll, you need strong numerical accuracy, attention to detail, and a solid understanding of payroll regulations, typically supported by experience or qualifications in payroll or finance. Familiarity with payroll software (such as SIMS or Sage), Microsoft Excel, and knowledge of statutory requirements like PAYE and pensions are essential. Excellent organizational skills, discretion, and effective communication enable smooth liaison with school staff and external agencies. These skills ensure accurate and timely payroll processing, compliance with legal obligations, and support a positive working environment within the school.

What are some common challenges faced by professionals in a Schools Payroll role, and how can they be effectively managed?

Professionals in Schools Payroll often encounter challenges such as managing complex pay structures for various staff roles, ensuring compliance with education sector regulations, and meeting strict payroll deadlines. Handling seasonal changes in staff contracts, like term-time adjustments or substitute teachers, can also add complexity. Effective management of these challenges involves staying updated on relevant legislation, leveraging payroll software tailored for educational institutions, and maintaining clear communication with HR and finance teams to resolve discrepancies and ensure accuracy.

What is the difference between Schools Payroll vs Schools HR Coordinator?

AspectSchools PayrollSchools HR Coordinator
Primary ResponsibilitiesProcessing payroll, managing employee compensation, ensuring compliance with payroll lawsHandling employee relations, recruitment, benefits administration, HR policies
Required CredentialsPayroll certifications, basic accounting knowledgeHR certifications, communication skills
Work EnvironmentFinance or payroll department within schoolsHR department or administrative office
Industry UsageCommonly used in school districts and educational institutionsUsed across schools for managing personnel and HR functions

While Schools Payroll focuses on processing employee payments and compliance, Schools HR Coordinator handles broader HR functions like recruitment and employee relations. Both roles are essential in school administration but serve different operational needs.

Who does payroll for schools?

School payroll is typically managed by the district's human resources or finance department, often with the assistance of payroll specialists or third-party payroll service providers. These professionals ensure accurate processing of employee wages, benefits, and deductions using payroll software and adhere to relevant employment laws.
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Schools Payroll jobs near you

Payroll Specialist

The Greater Cincinnati School Application Consortium

Cincinnati, OH • On-site

$22.50 - $30.75/hr

Full-time

Re-posted 14 days ago

Job description

Position Type:
Secretarial and Office Personnel/Payroll
Date Posted:
6/22/2026
Location:
Central Administration
Date Available:
TBD
Closing Date:
Until position filled.
District:
Middletown City Schools
Payroll Specialist
(Contingent Upon Passage of Civil Service Test)
Annual salary range commensurate with training and experience.
Qualifications:
1. Valid Ohio driver's license and Social Security Card.
2. High School diploma.
3. Must have a home phone or mobile phone.
4. Have a belief in education and a concern for children.
5. Possess a working knowledge of basic bookkeeping and accounting procedure and the ability to process all data required to produce the payroll checks and reports.
6. Ability to make clear and comprehensive reports.
7. Acceptable BCII report and FBI report.
8. Ability to meet all job expectations and objectives.
9. Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate. Job Goals
See job description for more information.
If interested please apply online and send resume and contact information to Kee Edwards, Sr. Director of Human Resources, at kedwards@middletowncityschools.com
Attachment(s):
  • Payroll Specialist

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