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Schools Payroll Jobs in Rochester, NY (NOW HIRING)

DePaul

Payroll Specialist

Rochester, NY · On-site

$23 - $25.60/hr

High School Diploma required; college education preferred. Experience : Minimum of 1-3-years' experience in Payroll preferred. Skills : Attention to detail, Microsoft Office experience, accounting ...

DePaul

Payroll Specialist

Rochester, NY · On-site

$23 - $25.60/hr

High School Diploma required; college education preferred. Experience : Minimum of 1-3-years' experience in Payroll preferred. Skills : Attention to detail, Microsoft Office experience, accounting ...

DePaul

Payroll Specialist

Rochester, NY · On-site

$23 - $25.60/hr

High School Diploma required; college education preferred. Experience : Minimum of 1-3-years' experience in Payroll preferred. Skills : Attention to detail, Microsoft Office experience, accounting ...

Highland Hospital

Payroll Specialist

Rochester, NY · On-site

$21.30 - $28.49/hr

Job Requirements High School or G.E.D Required. AAS Preferred (Accounting/Business) At least 3 Years Payroll / HR / Office Experience Microsoft Excel Required. Additional Microsoft Products Preferred ...

Heartland

Payroll Specialist

Rochester, NY

$19/hr

Job Summary We are looking for payroll support professionals who are excited to provide our clients ... High school diploma or equivalent * At least 1 year of work experience, preferably in customer ...

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All JobsSchools Payroll JobsSchools Payroll Jobs in Rochester, NY

Schools Payroll information

See Rochester, NY salary details

$14

$27

$38

How much do schools payroll jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for schools payroll in Rochester, NY is $27.03, according to ZipRecruiter salary data. Most workers in this role earn between $22.31 and $30.34 per hour, depending on experience, location, and employer.

What are some common challenges faced by professionals in a Schools Payroll role, and how can they be effectively managed?

Professionals in Schools Payroll often encounter challenges such as managing complex pay structures for various staff roles, ensuring compliance with education sector regulations, and meeting strict payroll deadlines. Handling seasonal changes in staff contracts, like term-time adjustments or substitute teachers, can also add complexity. Effective management of these challenges involves staying updated on relevant legislation, leveraging payroll software tailored for educational institutions, and maintaining clear communication with HR and finance teams to resolve discrepancies and ensure accuracy.

What is Schools Payroll?

Schools payroll refers to the process of managing and administering the payment of salaries, wages, benefits, and deductions for employees working in educational institutions such as primary and secondary schools. This includes tasks like calculating pay, ensuring compliance with tax laws, handling pension contributions, and processing overtime or leave payments. Schools payroll staff also maintain accurate records and ensure that all payments are made on time and in accordance with local and national regulations. Effective payroll management is crucial for the smooth operation of schools and for maintaining employee satisfaction.

What is the difference between Schools Payroll vs Schools HR Coordinator?

AspectSchools PayrollSchools HR Coordinator
Primary ResponsibilitiesProcessing payroll, managing employee compensation, ensuring compliance with payroll lawsHandling employee relations, recruitment, benefits administration, HR policies
Required CredentialsPayroll certifications, basic accounting knowledgeHR certifications, communication skills
Work EnvironmentFinance or payroll department within schoolsHR department or administrative office
Industry UsageCommonly used in school districts and educational institutionsUsed across schools for managing personnel and HR functions

While Schools Payroll focuses on processing employee payments and compliance, Schools HR Coordinator handles broader HR functions like recruitment and employee relations. Both roles are essential in school administration but serve different operational needs.

What are the key skills and qualifications needed to thrive in Schools Payroll?

To thrive in Schools Payroll, you need strong numerical accuracy, attention to detail, and a solid understanding of payroll regulations, typically supported by experience or qualifications in payroll or finance. Familiarity with payroll software (such as SIMS or Sage), Microsoft Excel, and knowledge of statutory requirements like PAYE and pensions are essential. Excellent organizational skills, discretion, and effective communication enable smooth liaison with school staff and external agencies. These skills ensure accurate and timely payroll processing, compliance with legal obligations, and support a positive working environment within the school.

What are popular job titles related to Schools Payroll jobs in Rochester, NY?

For Schools Payroll jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Schools Payroll jobs in Rochester, NY look for?

The top searched job categories for Schools Payroll jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Schools Payroll jobs?

Cities near Rochester, NY with the most Schools Payroll job openings:

Schools Payroll jobs near you

Payroll Specialist

DePaul

Rochester, NY • On-site

$23 - $25.60/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Overview
The Payroll Specialist is responsible for processing payroll and maintaining the employee database regarding salary, pay and timekeeping systems.
Why work for DePaul?
  • Make a positive difference in someone's life
  • Supportive work environment
  • We value diversity
  • Opportunity for professional development and career advancement
  • Excellent benefits and competitive wages
  • Pay range for this position is $23.00-$25.60/hour

Responsibilities
  1. Respects and maintains customer confidentiality. Demonstrates a positive and caring attitude towards all customers and staff. Responds to payroll-related inquiries and resolves concerns.
  2. Prepares bi-weekly payrolls for corporations under the DePaul Umbrella. This includes collecting all related information, timesheet auditing and corrections, maintaining employee database, tracking deductions, and any other necessary calculations.
  3. Accurately input payroll data into Payroll System and Time & Attendance system. This includes permanent and one-time changes, retroactive adjustments, and edits in time and attendance system.
  4. Responsible for computing manual checks and ensuring manual checks are entered into the Payroll system. Responsible for processing stop payments and ensuring that they are entered in the system.
  5. Oversees garnishees. Receives income executions, notifies staff, and tracks deductions.
  6. Responsible for year end payroll procedures, and any audits internal or external.
  7. Prepares Payroll Reconciliation and assists accounting for reconciling items.
  8. Runs standard payroll reports and creates reports for Accounting, Program Directors, and management.
  9. Proofs other DePaul payrolls.
  10. Assists with PTO and NYS Sick & Safe adjustments.
  11. Serves as backup to others in the payroll department.
  12. Serves as a resource to HR/Payroll team as well as other DePaul departments.
  13. Performs other duties as needed.

Qualifications
Education: High School Diploma required; college education preferred.
Experience: Minimum of 1-3-years' experience in Payroll preferred.
Skills: Attention to detail, Microsoft Office experience, accounting skills, ADP experience preferred, verbal and written communication skills, flexibility, ability to multi-task, organizational skills, and ability to work with a team.
Benefits
This position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B Employer Match, Employee Discount Programs, Free Parking and Staff Recognition Programs.

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