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Schools Payroll Jobs in Rochester, NY (NOW HIRING)

Paylocity

Client Services Representative

Pittsford, NY · On-site

$25/hr

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits ... High School Diploma with a minimum of 2 years of relevant HCM experience. * Proficiency in ...

Paylocity

Client Services Representative

Pittsford, NY · On-site

$25/hr

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits ... High School Diploma with a minimum of 2 years of relevant HCM experience. * Proficiency in ...

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Showing results 21-40

All JobsSchools Payroll JobsSchools Payroll Jobs in Rochester, NY

Schools Payroll information

See Rochester, NY salary details

$14

$27

$38

How much do schools payroll jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for schools payroll in Rochester, NY is $27.03, according to ZipRecruiter salary data. Most workers in this role earn between $22.31 and $30.34 per hour, depending on experience, location, and employer.

What is Schools Payroll?

Schools payroll refers to the process of managing and administering the payment of salaries, wages, benefits, and deductions for employees working in educational institutions such as primary and secondary schools. This includes tasks like calculating pay, ensuring compliance with tax laws, handling pension contributions, and processing overtime or leave payments. Schools payroll staff also maintain accurate records and ensure that all payments are made on time and in accordance with local and national regulations. Effective payroll management is crucial for the smooth operation of schools and for maintaining employee satisfaction.

What are the key skills and qualifications needed to thrive in Schools Payroll?

To thrive in Schools Payroll, you need strong numerical accuracy, attention to detail, and a solid understanding of payroll regulations, typically supported by experience or qualifications in payroll or finance. Familiarity with payroll software (such as SIMS or Sage), Microsoft Excel, and knowledge of statutory requirements like PAYE and pensions are essential. Excellent organizational skills, discretion, and effective communication enable smooth liaison with school staff and external agencies. These skills ensure accurate and timely payroll processing, compliance with legal obligations, and support a positive working environment within the school.

What are some common challenges faced by professionals in a Schools Payroll role, and how can they be effectively managed?

Professionals in Schools Payroll often encounter challenges such as managing complex pay structures for various staff roles, ensuring compliance with education sector regulations, and meeting strict payroll deadlines. Handling seasonal changes in staff contracts, like term-time adjustments or substitute teachers, can also add complexity. Effective management of these challenges involves staying updated on relevant legislation, leveraging payroll software tailored for educational institutions, and maintaining clear communication with HR and finance teams to resolve discrepancies and ensure accuracy.

What is the difference between Schools Payroll vs Schools HR Coordinator?

AspectSchools PayrollSchools HR Coordinator
Primary ResponsibilitiesProcessing payroll, managing employee compensation, ensuring compliance with payroll lawsHandling employee relations, recruitment, benefits administration, HR policies
Required CredentialsPayroll certifications, basic accounting knowledgeHR certifications, communication skills
Work EnvironmentFinance or payroll department within schoolsHR department or administrative office
Industry UsageCommonly used in school districts and educational institutionsUsed across schools for managing personnel and HR functions

While Schools Payroll focuses on processing employee payments and compliance, Schools HR Coordinator handles broader HR functions like recruitment and employee relations. Both roles are essential in school administration but serve different operational needs.

Who does payroll for schools?

School payroll is typically managed by the district's human resources or finance department, often with the assistance of payroll specialists or third-party payroll service providers. These professionals ensure accurate processing of employee wages, benefits, and deductions using payroll software and adhere to relevant employment laws.

What are popular job titles related to Schools Payroll jobs in Rochester, NY?

For Schools Payroll jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Schools Payroll jobs in Rochester, NY look for?

The top searched job categories for Schools Payroll jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Schools Payroll jobs?

Cities near Rochester, NY with the most Schools Payroll job openings:

Schools Payroll jobs near you

Staff Accountant

COORDINATED CARE service inc

Rochester, NY • On-site

$60 - $80/hr

Other

Posted 6 days ago

Job description

Staff Accountant – Job Description

Position Summary

For nearly 70 years, Children’s Institute has partnered with parents, caregivers, educators, and community providers to support the social-emotional development and well-being of children and youth. Our work advances early learning, school readiness, and youth leadership by strengthening the environments in which children live, learn, and grow.

The Children’s Institute Staff Accountant works with the Director of Finance and Operations to provide accurate financial and budget information to help ensure the smooth, efficient functioning of the institute.

Reports to: Director of Finance and Operations

Location: Rochester, NY (Hybrid eligible)

Department: Finance

FLSA/Status: Exempt (Professional)

Employment Type: Full-time

Salary range: $61,000 – $71,000 annual

Position Summary

The accountant supports day-to-day accounting operations for a nonprofit organization, ensuring the timely and accurate processing of transactions and the preparation of financial information. This role is responsible for accounts payable, cash disbursements, general ledger maintenance, cash receipts and deposits, and assists with budgeting, monthly close, financial reporting, and audit preparation. The accountant may also process payroll and maintain related payroll tax filings, supporting compliance with federal, state, and local requirements.

KEY RESPONSIBILITIES
  • Accounts Payable & Disbursements
    • Process vendor invoices, secure approvals, and properly code transactions.
    • Execute payments, maintain vendor files, and reconcile A/P.
  • Cash, Receipts & Banking
    • Record cash receipts, donations, and program income.
    • Prepare deposits and reconcile petty cash.
    • Complete weekly cash reconciliations and monthly bank reconciliations.
  • General Ledger & Period Close
    • Maintain the GL, including journal entries, allocations, accruals, and reclassifications.
    • Prepare month‑end schedules and ensure fund accounting accuracy.
  • Budgeting & Financial Reporting
    • Assist with annual budget and forecasts.
    • Prepare monthly financial statements and variance analyses.
  • Payroll & Payroll Taxes (if assigned)
    • Process payroll and maintain payroll records.
    • Prepare payroll tax filings and reconcile payroll accounts.
  • Grants, Contracts & Compliance
    • Track grants and contract budgets and assist with reporting.
    • Maintain documentation for cost allocations.
  • Audit Preparation & Internal Controls
    • Prepare audit schedules and assist auditors.
    • Support internal control improvements.
QUALIFICATIONS
  • Bachelor’s degree in Accounting, Finance, or related field.
  • 2–5 years of accounting experience; nonprofit experience preferred.
  • Knowledge of nonprofit fund accounting and GAAP.
  • Experience with accounting systems and Excel.
  • Strong organizational, analytical, and communication skills.
EEO STATEMENT

Children’s Institute is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected characteristic under applicable law.

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