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Payroll Staff Jobs (NOW HIRING)

Carlyle

Global Payroll Staff Accountant

Washington, DC · On-site

Global Payroll Staff Accountant Location: Washington, DC Line of Business: Finance Job Function: Investor Services Date: Wednesday, May 27, 2026 Position Summary The role of the Global Payroll Staff ...

Town of Barnstable

Payroll Staff Auditor

Hyannis, MA

$2K/wk

Position requires administrative, technical and research skills in support of finance and payroll operations. The Staff Auditor will be part of a financial support team whose main responsibility is ...

Town of Barnstable

Payroll Staff Auditor

Hyannis, MA · On-site

$2K/wk

Position requires administrative, technical and research skills in support of finance and payroll operations. The Staff Auditor will be part of a financial support team whose main responsibility is ...

Medford Public Schools

Payroll Manager

Medford, MA

Supervises and directs the work of the payroll staff, recommends and implements improvements to payroll workflows to ensure accurate payroll processing within and between systems providing payroll ...

Robert Half

Payroll/Staff Accountant

Philadelphia, PA · On-site

$50K - $54K/yr

... staff · Assist with mid-year and year-end physical inventories · Perform other related duties or projects as assigned · Required Education: BS or BA in Accounting, Finance, or Business · 0-2 ...

YMCA of San Diego County

Payroll Manager

San Diego, CA · On-site

$94K - $113K/yr

Supervises the YMCA's payroll staff, including Payroll Administrators, Payroll Assistants, Payroll Analysts, and Payroll Clerk to assign responsibilities, ensuring staff has the appropriate resources ...

YMCA of San Diego County

Payroll Manager

San Diego, CA

$94K - $113K/yr

Supervises the YMCA's payroll staff, including Payroll Administrators, Payroll Assistants, Payroll Analysts, and Payroll Clerk to assign responsibilities, ensuring staff has the appropriate resources ...

Jack's Family Restaurants

Payroll Manager

Birmingham, AL · On-site

$10 - $50/hr

* Supervise and co-ordinate activities of payroll staff * Manage payroll workload to meet operational requirements * Ensures accurate and timely processing of payroll updates including new hires ...

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Payroll Staff information

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$15

$27

$39

How much do payroll staff jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for payroll staff in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Payroll Staff, and why are they important?

To excel as Payroll Staff, a solid understanding of payroll procedures, labor laws, and accounting principles is essential, usually supported by a degree in accounting or a related field. Familiarity with payroll software like ADP, QuickBooks, or SAP, and sometimes certification such as the Fundamental Payroll Certification (FPC), is often required. Attention to detail, integrity, and strong organizational and communication skills are critical soft skills for this role. These competencies ensure accurate and timely payroll processing, legal compliance, and effective communication with employees and management.

What are Payroll Staff?

Payroll Staff are professionals responsible for managing and processing employee compensation within an organization. Their duties include calculating wages, processing timesheets, ensuring timely and accurate payroll distribution, and maintaining payroll records. They also ensure compliance with tax laws and company policies, handle employee payroll inquiries, and may assist with benefits administration. Payroll Staff play a crucial role in maintaining employee satisfaction and organizational compliance.

What is the difference between Payroll Staff vs Payroll Clerk?

AspectPayroll StaffPayroll Clerk
CredentialsHigh school diploma or equivalent; some roles may require payroll certificationsHigh school diploma; basic payroll knowledge
Work EnvironmentOffice setting, often part of HR or finance teamsOffice environment, handling payroll data entry and processing
Employer UsageUsed across various industries for payroll processingCommonly used in administrative and accounting departments
Search/Comparison IntentUnderstanding roles and responsibilities in payrollClarifying job duties and qualifications for payroll positions

Payroll Staff and Payroll Clerk roles often overlap, but Payroll Staff typically involves broader responsibilities and may require additional certifications. Both work in similar environments and are essential for accurate payroll processing across industries.

What are some common challenges Payroll Staff face, and how can they be managed effectively?

Payroll Staff often encounter challenges such as keeping up with frequent changes in tax regulations, ensuring absolute accuracy in employee payments, and meeting strict deadlines, especially during payroll cycles. To manage these effectively, staying updated with the latest compliance requirements, using reliable payroll software, and maintaining clear communication with HR and finance teams are essential. Proactive organization and continuous professional development can help Payroll Staff minimize errors and handle issues efficiently.
More about Payroll Staff jobs
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What states have the most Payroll Staff jobs? States with the most job openings for Payroll Staff jobs include:
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Payroll Staff jobs near you
Infographic showing various Payroll Staff job openings in the United States as of June 2026, with employment types broken down into 24% Full Time, 55% Part Time, and 21% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $56,982 per year, or $27.4 per hour.
Payroll Staff Accountant

Payroll Staff Accountant

UNITED FOOD AND COMMERCIAL WORKERS

Washington, DC • On-site

$59K - $74K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 10 days ago

Job description

Organization:

United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.


Location:

Washington DC, near Metro (on-site)

Position Description:

The Canadian Payroll Staff Accountant is responsible for the administration and processing of Canadian payroll operations and the preparation of related financial reports, in accordance with established accounting principles and organizational policies. This position ensures the accuracy, timeliness, and regulatory compliance of all Canadian payroll activities while providing essential support for U.S. payroll functions as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

Payroll Processing:

  • Administer and process biweekly and monthly Canadian payrolls, including the preparation and distribution of payroll checks in a timely and accurate manner.
  • Prepare payroll journal entries for both Canadian and U.S. payrolls, ensuring the accurate calculation and remittance of payroll taxes, benefits, deductions, and related reporting obligations.
  • Process off-cycle payments and initiate wire transfers as necessary.
  • Address payroll-related inquiries, conduct payroll analyses, and prepare appropriate correspondence to internal and external stakeholders.
  • Maintain comprehensive and confidential payroll records and employee files in accordance with company policy and regulatory requirements.


Compliance and Reporting:

  • Maintain current knowledge of applicable U.S. and Canadian payroll legislation, tax regulations, and compliance standards.
  • Prepare and submit various payroll-related reports for management review and regulatory reporting purposes.
  • Compile, reconcile, and distribute annual earnings statements and statutory tax forms, ensuring alignment with the general ledger.
  • Prepare salary verification letters for U.S. and Canadian employees upon request.
  • Process monthly and annual workers’ compensation filings for both U.S. and Canadian jurisdictions.
  • Complete and submit various tax returns and reports in compliance with statutory deadlines and reporting requirements.

Reconciliation:

  • Perform regular reconciliations of payroll deduction accounts and US & Canadian payroll clearing accounts.
  • Assist with the reconciliation of payroll-related accounts included in Schedules 11 and 12 of the LM-2 report.
  • Responsible for US payroll bank reconciliation and ensures all activity is accounted for monthly, quarterly and annually.
  • Responsible for reconciling the U.S. payroll bank account, ensuring all transactions are accurately recorded and accounted for on a monthly, quarterly, and annual basis.

Backup and Support:

  • Backup the processing of U.S. biweekly payrolls.

Special Projects:

  • Prepare annual automobile schedules for U.S., including answering questions and processing adjustments.
  • Assist with special projects and reports as needed.

Confidentiality:

  • Maintain confidentiality of UFCW records and financial information.

Additional Duties:

  • Supplement the listed duties as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Education and/or Experience

Bachelor’s degree in Accounting required, or Associate’s degree with five years of progressive accounting experience, or 7-years of related accounting experience including reconciliation. Payroll experience preferred.


Computer/Software Skills

Strong spreadsheet experience is required. Familiarity with ADP & UKG payroll software and Microsoft SL is preferred. Familiarity with Solomon and SAGE Intacct accounting software is preferred.


Communication Skills

Effective and efficient oral and written communication skills.


Other Knowledge/Skills/Abilities Required

Ability to quickly comprehend Canadian and U.S. federal, state and provincial payroll tax law to ensure compliance with various regulations.

Ability to accurately process payroll and related filings in a fast-paced, deadline-oriented and confidential environment.


Strong quantitative skills are required; ability to perform complex account reconciliations.

Strong organizational skills and attention to detail are a must.

Ability to work independently and as part of a team.


Must be able to maintain strict confidentiality of sensitive UFCW records and financial information.


Working Conditions

The work is performed in a normal office environment. The noise level in the work environment is usually moderate. The work atmosphere is fast-paced and deadline-oriented.

Physical Demands

The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.



This is an exempt position under the Fair Labor Standards Act (FLSA).

Reasonable accommodations will be provided pursuant to state the federal laws.


COMPENSATION

Salary Range: $59,585 - $74,632.

The UFCW provides a very generous benefits package, including:

  • Comprehensive health insurance coverage.
  • Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
  • Retirement Savings Account.
  • 401(k) plan with employer matching.
  • Pension plan.
  • Dependent care reimbursement account program.
  • Health care reimbursement account program.
  • Transportation program benefits.
  • Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
  • Prepaid Legal Plan (for DC/MD/VA only).


Duration:

  • This is a full-time position; posting closes when position is filled.

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to hrcovid@ufcw.org.

*Skills assessments with passing scores are required as part of our pre-employment process. *

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer.

Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.