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Patient Scheduling Manager Jobs (NOW HIRING)

Sports Medicine Associates

Patient Scheduling

San Antonio, TX · On-site

$14 - $19.25/hr

Manages large volumes of inbound calls in a timely manner; always identifying self and clinic. • ... patient information or set up new patients • Provides patients with available time slot and ...

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Patient Scheduling Manager information

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$14

$21

$47

How much do patient scheduling manager jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for patient scheduling manager in the United States is $21.92, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $21.63 per hour, depending on experience, location, and employer.

What does a patient scheduling manager do?

A Patient Scheduling Manager oversees the scheduling operations within a healthcare facility, ensuring that patient appointments are efficiently coordinated with available medical staff and resources. They manage scheduling teams, develop and implement scheduling policies, and use specialized software to optimize appointment times. Their role is crucial in maximizing the productivity of healthcare providers and enhancing patient satisfaction by reducing wait times and appointment conflicts.

How does a patient scheduling manager typically coordinate with clinical staff to ensure efficient appointment flow?

A Patient Scheduling Manager regularly collaborates with doctors, nurses, and administrative staff to align appointment schedules with provider availability and patient needs. This involves attending team meetings, communicating schedule changes in real time, and using scheduling software to minimize conflicts or overbooking. Effective coordination helps reduce patient wait times and maximizes clinic productivity, making strong communication and organizational skills essential for this role.

What are the key skills and qualifications needed to thrive as a patient scheduling manager, and why are they important?

To thrive as a Patient Scheduling Manager, you need strong organizational skills, attention to detail, and experience in healthcare administration, often supported by a degree in health services or related fields. Familiarity with scheduling software, electronic health record (EHR) systems, and sometimes certification in medical office management are typically required. Excellent communication, problem-solving, and leadership skills help you manage teams and resolve scheduling conflicts efficiently. These competencies ensure smooth patient flow, optimal use of resources, and a positive experience for both staff and patients.

What is the difference between Patient Scheduling Manager vs Medical Office Coordinator?

AspectPatient Scheduling ManagerMedical Office Coordinator
Primary RoleOversees patient appointment scheduling, staff coordination, and scheduling systemsManages front desk operations, patient check-in/out, and administrative tasks
CredentialsTypically requires healthcare administration experience, certification in scheduling or office managementOften requires medical office administration experience, certification varies
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
FocusScheduling efficiency, staff management, patient flowPatient reception, administrative support, front desk operations

The Patient Scheduling Manager primarily focuses on managing appointment systems and staff scheduling to ensure smooth patient flow, while the Medical Office Coordinator handles front desk operations and administrative tasks. Both roles require healthcare experience but differ in scope and responsibilities within the medical office environment.

How to become a patient scheduling manager?

To become a patient scheduling manager, candidates typically need a high school diploma or equivalent, along with experience in healthcare administration or office management. Strong organizational, communication, and computer skills, especially with scheduling software, are essential, and some roles may require familiarity with electronic health records (EHR) systems. Certification in healthcare management or administrative support can enhance job prospects.

What cities are hiring for Patient Scheduling Manager jobs?

Cities with the most Patient Scheduling Manager job openings:

What states have the most Patient Scheduling Manager jobs?

States with the most job openings for Patient Scheduling Manager jobs include:

What are popular job titles related to Patient Scheduling Manager jobs?

For Patient Scheduling Manager jobs, the most frequently searched job titles are:

Patient Scheduling Manager jobs near you

Patient Scheduling

SPORTS MEDICINE ASSOCIATES OF SAN ANTONIO

San Antonio, TX • On-site

$16 - $21.25/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

Patient Scheduling

Seeking immediate hire for a friendly individual to join our Patient Experience team. This individual enjoys working on a team and assist with delivering excellent patient care. We are a high profile Sports Medicine Group supporting 15 physicians and 6 clinic locations.

Duties include, but are not limited to:

  • Manages large volumes of inbound calls in a timely manner; always identifying self and clinic.
  • Answers all calls in the queue in a timely and efficient manner
  • Handles all incoming telephone calls from patients, makes appointments in appropriate time slots for doctors and answers general questions and inquiries
  • Uses computer system to refer existing patient information or set up new patients
  • Provides patients with available time slot and desired location to ensure full use of all physician time slots
  • Communicates all add-ons, delays, cancelations, and no shows to Clinical Coordinator
  • Responsible for inputting very detailed information on the patient using a variety of computer screens i.e. personal information and insurance
  • After completion of the call and input of the patient information, representative checks records
  • Verifying the details entered and adds any additional notes that may be necessary
  • Explains all patient financial responsibility and informs patient of payment required for existing balances due at or before next appointment
  • Provides information to callers on practice policies and procedures such as what is required following
  • Secures patient information and maintains patient confidence by completing and safeguarding medical records and keeping patient information confidential
  • Maintains general filing system and files appropriate correspondence electronically or manually
  • Receives, directs, and relays telephone and fax messages
  • Responds to calls efficiently, not put time saving before quality of service
  • Maintain inventories of supplies and provides a list of what is needed to the manager
  • Must be able to cover Patient Experience/Front desk as needed
  • Performs other general administrative tasks as directed by Patient Experience Manager or Team Lead

Education:

  • High school or GED (Required)

Qualifications:

  • Knowledge of medical practice NextGen HER software (preferred)
  • MS Office, basic office support skills (telephone, filing, data entry) and basic math skills.
  • Excellent telephone etiquette, pleasant personality and customer service skills.

Experience: 1+ years of experience working in an office, clerical or medical facility. Experience with electronic scheduling system and electronic medical records (EMR) required.

Job Type: Full-time - Monday through Friday with a few rotating Saturday mornings. Traveling involved from one clinic to another based on schedule. Dependable transportation and vehicle insurance is required. Work location is dependent on company needs.

Great benefits: Medical, Dental, Vision, Short Term Disability, Long Term Disability, Life Insurance and 401K.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Medical Specialty: Medical-Surgical

Schedule:

  • 8-hour shift
  • Day shift
  • Monday to Friday
  • Weekend availability

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