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Patient Scheduling Manager Jobs (NOW HIRING)

Ascension

Patient Scheduling Coordinator

Saint Johns, FL · On-site

$19.65/hr

Coordinates and schedules patient medical services and referrals with external healthcare providers ... Manages schedule changes and cancellations, ensuring proper approval is obtained. * Maintains ...

Community Dental Care

Scheduling Manager

Maplewood, MN · On-site

$25 - $30/hr

... Manager to lead the daily operations of our Call Center Scheduling team ... In this role, you will ensure that patient inquiries are handled efficiently, accurately, and with ...

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How much do patient scheduling manager jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for patient scheduling manager in the United States is $21.92, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $21.63 per hour, depending on experience, location, and employer.

How does a Patient Scheduling Manager typically coordinate with clinical staff to ensure efficient appointment flow?

A Patient Scheduling Manager regularly collaborates with doctors, nurses, and administrative staff to align appointment schedules with provider availability and patient needs. This involves attending team meetings, communicating schedule changes in real time, and using scheduling software to minimize conflicts or overbooking. Effective coordination helps reduce patient wait times and maximizes clinic productivity, making strong communication and organizational skills essential for this role.

What is the difference between Patient Scheduling Manager vs Medical Office Coordinator?

AspectPatient Scheduling ManagerMedical Office Coordinator
Primary RoleOversees patient appointment scheduling, staff coordination, and scheduling systemsManages front desk operations, patient check-in/out, and administrative tasks
CredentialsTypically requires healthcare administration experience, certification in scheduling or office managementOften requires medical office administration experience, certification varies
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
FocusScheduling efficiency, staff management, patient flowPatient reception, administrative support, front desk operations

The Patient Scheduling Manager primarily focuses on managing appointment systems and staff scheduling to ensure smooth patient flow, while the Medical Office Coordinator handles front desk operations and administrative tasks. Both roles require healthcare experience but differ in scope and responsibilities within the medical office environment.

What does a Patient Scheduling Manager do?

A Patient Scheduling Manager oversees the scheduling operations within a healthcare facility, ensuring that patient appointments are efficiently coordinated with available medical staff and resources. They manage scheduling teams, develop and implement scheduling policies, and use specialized software to optimize appointment times. Their role is crucial in maximizing the productivity of healthcare providers and enhancing patient satisfaction by reducing wait times and appointment conflicts.

What are the key skills and qualifications needed to thrive as a Patient Scheduling Manager, and why are they important?

To thrive as a Patient Scheduling Manager, you need strong organizational skills, attention to detail, and experience in healthcare administration, often supported by a degree in health services or related fields. Familiarity with scheduling software, electronic health record (EHR) systems, and sometimes certification in medical office management are typically required. Excellent communication, problem-solving, and leadership skills help you manage teams and resolve scheduling conflicts efficiently. These competencies ensure smooth patient flow, optimal use of resources, and a positive experience for both staff and patients.
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What are the most commonly searched types of Patient Scheduling jobs? The most popular types of Patient Scheduling jobs are:
What states have the most Patient Scheduling Manager jobs? States with the most job openings for Patient Scheduling Manager jobs include:
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Patient Scheduling Manager jobs near you
Patient Scheduling Coordinator

Patient Scheduling Coordinator

Nystrom & Associates

Hudson, WI • On-site

$16.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted just now

Nystrom & Associates rating

7.4

Company rating: 7.4 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

Job Title: Patient Scheduling Coordinator

Location: 2501 Hanley Road, Hudson, WI 54016, United States

Working Model:Onsite

Employee Type: 1.0 FTE - Full Time

Schedule: Monday through Thursday 10:00 AM - 6:30 PM, Friday 7:30 AM - 4:00 PM

At Sagent Behavioral Health, we believe profound change is possible. As one of the largest behavioral health organizations in the Midwest-with 2,000+ team members across 80+ locations in five states-we offer the stability and resources to help you thrive.

Backed by more than 100 years of combined behavioral health experience, Sagent brings together the trusted legacies of Ellie Mental Health, LifeWorks, Nystrom & Associates, Psychiatric Associates, Sandhill Counseling & Consultation, and Vantage Point.

Here, you'll find a supportive, inclusive culture where you can hone your skills, collaborate with a fantastic team, and build a rewarding career focused on what matters most: helping others find hope. Guided by our HOPE values-Humility, Optimism, People-Centered, and Ethical Practice-we provide manageable caseloads, flexible schedules, and compensation options that work for you-from salary to production-based models.

As a Patient Scheduling Coordinator at Sagent Behavioral Health, you will play an important role in scheduling established patients for follow up appointments via phone and responding to inquiries. This position acts as the first point of contact for patients by providing information on services.

Full Time Benefits:

  • Healthcare, Dental, Vision
  • 401k, Long Term Disability, Short Term Disability and Life Insurance
  • PTO and Paid Holidays

Responsibilities:

  • Ensures a positive first impression for patients and referents by guiding them through the scheduling process with professionalism and empathy.
  • Exclusively conducts all patient interactions through incoming and outgoing phone calls in a prompt and courteous manner, providing accurate information or triaging as appropriate.
  • Handles patient inquiries by providing basic education on services, and scheduling appointments.
  • Handle patient concerns and crises with empathy and patience and collaborate with site leadership to resolve as needed.
  • Collaborate with clinical staff regarding patient care issues and scheduling.
  • Maintain awareness in trends, patterns, and needs for new services.
  • Attend mandatory meetings and trainings.

Requirements:

  • Highschool diploma or equivalent.
  • Experience working in health care facilities and an interest in behavioral health preferred.
  • Physical requirements include occasionally lifting and moving office supplies which can include reams of paper that weigh up to 50lbs.
  • It is clearly understood that all names and materials seen in this position are strictly and highly confidential due to state and federal regulations on patient privacy. Compliance of all HIPAA related regulations will be strictly enforced by Management.

Compensation: This is a non-exempt position. Total earnings for this position will start at $16.50 hourly.

*Actual compensation may be determined by various factors such as licensure, experience, skillset, internal equity, schedule and/or location. Estimates are factored on a 1.0 FTE.

* Employees in these positions are W2.

Sagent Behavioral Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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