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Patient Scheduling Manager Jobs in California (NOW HIRING)

TARLANI Healthcare

Scheduling Manager

Montrose, CA · On-site

$50/hr

The Patient Scheduling/Staffing Manager plans, organizes, directs, and manages all aspects of the clinician staffing department. Provides leadership, guidance, and direction for day-to-day operations ...

Moffitt

SR SCHEDULING COORD NEW PATIENT

Long Beach, CA · On-site

$18.19 - $27.83/hr

Incumbents must adhere to or excel at expected productivity and accuracy targets established by management. The Senior Scheduling Coordinator, New Patient works with limited supervision with ...

The Camden Center

Scheduling Assistant

Los Angeles, CA · On-site

$24 - $30/hr

Follow all HIPAAs regulations, requirements, and guidelines * Assist scheduling manager with scheduling tasks * Assist in reviewing patient schedules on Friday for the following week POSITION ...

Tanya Kormeili, MD, APC

Patient Scheduler

Santa Monica, CA · On-site

$19.75 - $26.25/hr

Previous surgery scheduling experience is preferred, but we are willing to train an exceptional ... Ability to manage multiple patients, deadlines, calendars, and follow-up tasks simultaneously.

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Patient Scheduling Manager information

See California salary details

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How much do patient scheduling manager jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for patient scheduling manager in California is $21.63, according to ZipRecruiter salary data. Most workers in this role earn between $15.43 and $21.35 per hour, depending on experience, location, and employer.

What does a patient scheduling manager do?

A Patient Scheduling Manager oversees the scheduling operations within a healthcare facility, ensuring that patient appointments are efficiently coordinated with available medical staff and resources. They manage scheduling teams, develop and implement scheduling policies, and use specialized software to optimize appointment times. Their role is crucial in maximizing the productivity of healthcare providers and enhancing patient satisfaction by reducing wait times and appointment conflicts.

How does a patient scheduling manager typically coordinate with clinical staff to ensure efficient appointment flow?

A Patient Scheduling Manager regularly collaborates with doctors, nurses, and administrative staff to align appointment schedules with provider availability and patient needs. This involves attending team meetings, communicating schedule changes in real time, and using scheduling software to minimize conflicts or overbooking. Effective coordination helps reduce patient wait times and maximizes clinic productivity, making strong communication and organizational skills essential for this role.

What are the key skills and qualifications needed to thrive as a patient scheduling manager, and why are they important?

To thrive as a Patient Scheduling Manager, you need strong organizational skills, attention to detail, and experience in healthcare administration, often supported by a degree in health services or related fields. Familiarity with scheduling software, electronic health record (EHR) systems, and sometimes certification in medical office management are typically required. Excellent communication, problem-solving, and leadership skills help you manage teams and resolve scheduling conflicts efficiently. These competencies ensure smooth patient flow, optimal use of resources, and a positive experience for both staff and patients.

What is the difference between Patient Scheduling Manager vs Medical Office Coordinator?

AspectPatient Scheduling ManagerMedical Office Coordinator
Primary RoleOversees patient appointment scheduling, staff coordination, and scheduling systemsManages front desk operations, patient check-in/out, and administrative tasks
CredentialsTypically requires healthcare administration experience, certification in scheduling or office managementOften requires medical office administration experience, certification varies
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
FocusScheduling efficiency, staff management, patient flowPatient reception, administrative support, front desk operations

The Patient Scheduling Manager primarily focuses on managing appointment systems and staff scheduling to ensure smooth patient flow, while the Medical Office Coordinator handles front desk operations and administrative tasks. Both roles require healthcare experience but differ in scope and responsibilities within the medical office environment.

How to become a patient scheduling manager?

To become a patient scheduling manager, candidates typically need a high school diploma or equivalent, along with experience in healthcare administration or office management. Strong organizational, communication, and computer skills, especially with scheduling software, are essential, and some roles may require familiarity with electronic health records (EHR) systems. Certification in healthcare management or administrative support can enhance job prospects.

What are the most commonly searched types of Patient Scheduling jobs in California?

The most popular types of Patient Scheduling jobs in California are:

What cities in California are hiring for Patient Scheduling Manager jobs?

Cities in California with the most Patient Scheduling Manager job openings:

What are popular job titles related to Patient Scheduling Manager jobs in CA?

For Patient Scheduling Manager jobs in CA, the most frequently searched job titles are:

Patient Scheduling Manager jobs near you

Scheduling Manager

Millennium Healthcare Services, Inc.

Montrose, CA • On-site

$50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 20 days ago

Job description

Job Summary:

***This is a full time, in-office position with frequent overtime and rotating weekends.***

The Patient Scheduling/Staffing Manager plans, organizes, directs, and manages all aspects of the clinician staffing department. Provides leadership, guidance, and direction for day-to-day operations and administrative activities, including the authority to make regarding department operations, administration. Leads and/or contributes to the short-term and long-term strategic planning, design, development and implementation of department objectives, processes, and standards.

Beyond scheduling, the manager provides leadership, problem-solving, and strategic staffing oversight.

KEY RESPONSIBILITIES

  • Manage daily staffing and scheduling for assigned geographic areas, and the areas of the team.
  • Create and maintain clinician schedules based on referrals, authorizations, patient needs, and clinician availability.
  • Organize and prioritize active patient schedules to ensure timely and compliant visits.
  • Submit completed schedules by the end of each workday.
  • Maintain and troubleshoot patient and staffing logs on a daily basis.
  • Track, update, and post clinician availability, skills, and geographic coverage.
  • Verify clinical competencies of the visiting staff as needed prior to assigning the task.
  • Maintain accurate and up-to-date information in the EMR system.
  • Build and maintain strong working relationships with field clinicians.
  • Communicate clinical issues of the day to Clinical Supervisor if received from the visiting staff.
  • Communicate effectively with nurses and patients to address scheduling issues and resolve conflicts.
  • Provide accurate daily schedule updates and routing information to clinicians.
  • Create efficient and logical nurse routes based on location and visit requirements.
  • Report scheduling updates and issues to case managers, operations managers, and the Director of Nursing.
  • Cover for other staff members on-call off days.
  • Perform other duties as assigned to support operational needs

LEADERSHIP RESPONSIBILITIES

  • Lead and manage and support the scheduling team, ensuring optimal staffing coverage.
  • Strategically plan schedules based on referral requirements and organizational priorities.
  • Ensure all schedules are submitted daily, meeting deadlines.
  • Proactively address and resolve staffing challenges.
  • Foster strong relationships with clinicians, understanding their skills, availability, and geographical reach.
  • Provide regular reports and updates to DPCS / Clinical Supervisor on site.
  • Mentor and develop scheduling coordinators, ensuring high performance and growth.
  • Ensure staffing aligns with both patient care excellence and operational goals.

Benefits:

  • 401(k)
  • Vision Insurance
  • Dental Insurance
  • Medical Insurance
  • Paid Time off
  • Sick Time
  • Holiday Pay
  • Paid training

Job Type: Full-time

Pay: From $50.00 per hour

Schedule:

  • Every weekend
  • Monday to Friday

Work Location: In person

Requirements

  • High school diploma or equivalent
  • Minimum of two years of experience as a Scheduling Manager; home health experience preferred.High School Diploma/GED
  • Strong phone and verbal communication skills with active listening.
  • Bilingual English/Spanish preferred.
  • Computer literate.
  • Strong ability to multi-task, set priorities and manage time effectively.
  • Superb customer service skills – ability to handle diverse customers.
  • Able to exercise independent judgment and initiative.
  • Work with minimum supervision.
  • Experience using Synergy EMR and/or other Electronic Medical Record databases is a plus.
  • Motivated and fast orienting individual.
  • Professional and responsible approach to work.
  • Ability to work under high pressure and in a fast-paced environment.
  • Flexible and fast learner.
  • Problem-solving skills.
  • Critical thinking and ability to use best judgment.
  • Managerial, operational, and organizational skills.

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