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Patient Scheduling Manager Jobs in California (NOW HIRING)

TARLANI Healthcare

Scheduling Manager

Montrose, CA · On-site

$50/hr

The Patient Scheduling/Staffing Manager plans, organizes, directs, and manages all aspects of the clinician staffing department. Provides leadership, guidance, and direction for day-to-day operations ...

Moffitt

SR SCHEDULING COORD NEW PATIENT

Long Beach, CA

$18.19 - $27.83/hr

Incumbents must adhere to or excel at expected productivity and accuracy targets established by management. The Senior Scheduling Coordinator, New Patient works with limited supervision with ...

The Camden Center

Scheduling Assistant

Los Angeles, CA · On-site

Follow all HIPAAs regulations, requirements, and guidelines * Assist scheduling manager with scheduling tasks * Assist in reviewing patient schedules on Friday for the following week POSITION ...

Aquent

Patient Scheduler

Palo Alto, CA · On-site

$35.81 - $38.96/hr

In this role, you won't just be scheduling appointments; you'll be a crucial link in the patient ... Excellent time management skills with the ability to meet productivity expectations in a fast-paced ...

Tanya Kormeili, MD, APC

Patient Scheduler

Santa Monica, CA · On-site

$19.75 - $26.25/hr

Previous surgery scheduling experience is preferred, but we are willing to train an exceptional ... Ability to manage multiple patients, deadlines, calendars, and follow-up tasks simultaneously.

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Patient Scheduling Manager information

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How much do patient scheduling manager jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for patient scheduling manager in California is $21.63, according to ZipRecruiter salary data. Most workers in this role earn between $15.43 and $21.35 per hour, depending on experience, location, and employer.

What does a patient scheduling manager do?

A Patient Scheduling Manager oversees the scheduling operations within a healthcare facility, ensuring that patient appointments are efficiently coordinated with available medical staff and resources. They manage scheduling teams, develop and implement scheduling policies, and use specialized software to optimize appointment times. Their role is crucial in maximizing the productivity of healthcare providers and enhancing patient satisfaction by reducing wait times and appointment conflicts.

How does a patient scheduling manager typically coordinate with clinical staff to ensure efficient appointment flow?

A Patient Scheduling Manager regularly collaborates with doctors, nurses, and administrative staff to align appointment schedules with provider availability and patient needs. This involves attending team meetings, communicating schedule changes in real time, and using scheduling software to minimize conflicts or overbooking. Effective coordination helps reduce patient wait times and maximizes clinic productivity, making strong communication and organizational skills essential for this role.

What are the key skills and qualifications needed to thrive as a patient scheduling manager, and why are they important?

To thrive as a Patient Scheduling Manager, you need strong organizational skills, attention to detail, and experience in healthcare administration, often supported by a degree in health services or related fields. Familiarity with scheduling software, electronic health record (EHR) systems, and sometimes certification in medical office management are typically required. Excellent communication, problem-solving, and leadership skills help you manage teams and resolve scheduling conflicts efficiently. These competencies ensure smooth patient flow, optimal use of resources, and a positive experience for both staff and patients.

What is the difference between Patient Scheduling Manager vs Medical Office Coordinator?

AspectPatient Scheduling ManagerMedical Office Coordinator
Primary RoleOversees patient appointment scheduling, staff coordination, and scheduling systemsManages front desk operations, patient check-in/out, and administrative tasks
CredentialsTypically requires healthcare administration experience, certification in scheduling or office managementOften requires medical office administration experience, certification varies
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
FocusScheduling efficiency, staff management, patient flowPatient reception, administrative support, front desk operations

The Patient Scheduling Manager primarily focuses on managing appointment systems and staff scheduling to ensure smooth patient flow, while the Medical Office Coordinator handles front desk operations and administrative tasks. Both roles require healthcare experience but differ in scope and responsibilities within the medical office environment.

How to become a patient scheduling manager?

To become a patient scheduling manager, candidates typically need a high school diploma or equivalent, along with experience in healthcare administration or office management. Strong organizational, communication, and computer skills, especially with scheduling software, are essential, and some roles may require familiarity with electronic health records (EHR) systems. Certification in healthcare management or administrative support can enhance job prospects.

What are the most commonly searched types of Patient Scheduling jobs in California?

The most popular types of Patient Scheduling jobs in California are:

What cities in California are hiring for Patient Scheduling Manager jobs?

Cities in California with the most Patient Scheduling Manager job openings:

What are popular job titles related to Patient Scheduling Manager jobs in CA?

For Patient Scheduling Manager jobs in CA, the most frequently searched job titles are:

Patient Scheduling Manager jobs near you

Patient Scheduling Coordinator

TARLANI Healthcare

Montrose, CA

$20 - $30/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 25 days ago

Job description

Job Summary:

The Patient Scheduling Coordinator is responsible for creating and maintaining clinician schedules according to authorizations, patient needs, and clinician availability. The staffer must maintain excellent relationships with the field clinicians, be aware of their availability and special skills, and their geolocation. The employee must submit the schedules before the end of the day and report to case managers, operations managers, and the DON.

The ideal candidate for this position is someone who has at least 2 years of experience scheduling and staffing patients in a healthcare setting, preferably in home health or hospice. They have extensive experience in and thrive in a fast paced environment. The ideal candidate is a strong communicator and creative problem solver, and can actively handle obstacles in a calm and controlled manner. They identify problems and look for solutions. They also have strong people and negotiation skills, and can comfortably communicate with nurses and patients.

Responsibilities:

  • Manage staffing/ scheduling for assigned areas.
  • Create schedules based on referral requirements.
  • Organize active patient schedules based on priorities and requirements.
  • Manage, organize, and troubleshoot patient and staffing logs daily.
  • Keep field staff availability updated and posted.
  • Keep EMR system up to date.
  • Maintain excellent relationships with clinicians.
  • Communicate with nurses and patients, and troubleshoot as needed.
  • Provide accurate information and updates to nurses for their daily schedules.
  • Efficiently and accurately create nurses' routes.
  • Perform other duties as assigned.

***Competitive pay based on experience***

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday
  • Overtime Required
  • Rotating weekends

Work Location: In person

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