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Patient Scheduling Manager Jobs (NOW HIRING)

TARLANI Healthcare

Scheduling Manager

Montrose, CA

$50/hr

The Patient Scheduling/Staffing Manager plans, organizes, directs, and manages all aspects of the clinician staffing department. Provides leadership, guidance, and direction for day-to-day operations ...

Unity Health Care.

Patient Scheduling Clerk

Washington, DC · On-site

$20 - $21.40/hr

Patient Scheduling Clerk FLSA : Non-Exempt REPORTS TO: Director of Patient Access and Scheduling ... Effectively manage incoming calls across multiple queues, routing them to the appropriate health ...

Foothills Neurology

Be Seen First

Patient Scheduling Specialist

Phoenix, AZ · On-site

$18 - $22/hr

Apply Foothills Neurology scheduling criteria and clinical requirements to ensure proper ... Manage high-volume patient interaction, remaining available or on calls/messages 90% of the workday

Oneoncology

Patient Scheduling Specialist

Coeur D Alene, ID

$17.50 - $22.50/hr

Scheduling includes butnotlimitedtonew patient visits, infusion/chemotherapy services, radiation ... manage difficult and emotional situations, displayempathy for patients in the various stages of ...

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How much do patient scheduling manager jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for patient scheduling manager in the United States is $21.92, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $21.63 per hour, depending on experience, location, and employer.

How does a Patient Scheduling Manager typically coordinate with clinical staff to ensure efficient appointment flow?

A Patient Scheduling Manager regularly collaborates with doctors, nurses, and administrative staff to align appointment schedules with provider availability and patient needs. This involves attending team meetings, communicating schedule changes in real time, and using scheduling software to minimize conflicts or overbooking. Effective coordination helps reduce patient wait times and maximizes clinic productivity, making strong communication and organizational skills essential for this role.

What is the difference between Patient Scheduling Manager vs Medical Office Coordinator?

AspectPatient Scheduling ManagerMedical Office Coordinator
Primary RoleOversees patient appointment scheduling, staff coordination, and scheduling systemsManages front desk operations, patient check-in/out, and administrative tasks
CredentialsTypically requires healthcare administration experience, certification in scheduling or office managementOften requires medical office administration experience, certification varies
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
FocusScheduling efficiency, staff management, patient flowPatient reception, administrative support, front desk operations

The Patient Scheduling Manager primarily focuses on managing appointment systems and staff scheduling to ensure smooth patient flow, while the Medical Office Coordinator handles front desk operations and administrative tasks. Both roles require healthcare experience but differ in scope and responsibilities within the medical office environment.

What does a Patient Scheduling Manager do?

A Patient Scheduling Manager oversees the scheduling operations within a healthcare facility, ensuring that patient appointments are efficiently coordinated with available medical staff and resources. They manage scheduling teams, develop and implement scheduling policies, and use specialized software to optimize appointment times. Their role is crucial in maximizing the productivity of healthcare providers and enhancing patient satisfaction by reducing wait times and appointment conflicts.

What are the key skills and qualifications needed to thrive as a Patient Scheduling Manager, and why are they important?

To thrive as a Patient Scheduling Manager, you need strong organizational skills, attention to detail, and experience in healthcare administration, often supported by a degree in health services or related fields. Familiarity with scheduling software, electronic health record (EHR) systems, and sometimes certification in medical office management are typically required. Excellent communication, problem-solving, and leadership skills help you manage teams and resolve scheduling conflicts efficiently. These competencies ensure smooth patient flow, optimal use of resources, and a positive experience for both staff and patients.
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What are the most commonly searched types of Patient Scheduling jobs? The most popular types of Patient Scheduling jobs are:
What states have the most Patient Scheduling Manager jobs? States with the most job openings for Patient Scheduling Manager jobs include:
What are popular job titles related to Patient Scheduling Manager jobs? For Patient Scheduling Manager jobs, the most frequently searched job titles are:
Patient Scheduling Manager jobs near you
Scheduling Manager

Scheduling Manager

COMMUNITY DENTAL CARE

Saint Paul, MN • On-site

$25 - $30/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted yesterday

Job description

Join our team as an experienced and motivated Call Center Manager to lead the daily operations of our Call Center Scheduling team. In this role, you will ensure that patient inquiries are handled efficiently, accurately, and with exceptional customer service while maintaining compliance with clinic policies and standards. The Call Center Manager is responsible for overseeing team performance, monitoring key operational metrics, and fostering a positive, patient-focused work environment.  This position also plays a critical role in hiring, training, coaching, and developing scheduling Coordinators to ensure they have the knowledge and skills to provide outstanding service.   

If you are a strong leader with a passion for customer service, team development, and operational excellence, we encourage you to apply and become part of our dedicated healthcare team.

Who We Are

Community Dental Care is Minnesota's largest provider of comprehensive dental care for people of all ages on public programs. We operate five clinics across the state, including the Twin Cities, Rochester and Buffalo.

Responsibilities/ Leadership & Team Support

• Oversee a team of Scheduling Coordinators who greet and check in patients and manage incoming patient calls.  Also manages Treatment Coordinators, who are responsible for providing treatment quotes and collecting payments.

• Monitors the phone system dashboard to assess call answer performance and ensure the team remains responsive and accessible to patients.

• Lead, train, coach, and mentor Scheduling Coordinators to ensure confidence, consistency, and professional growth

• Oversee day-to-day front desk operations, setting clear expectations and modeling excellent customer service

• Foster a collaborative, respectful, and positive team environment

• Conduct and administer employee bi-annual performance statuses for Scheduling and Treatment Coordinators 

• Serve as a supportive resource for employees during challenging or high-volume situations

Patient & Provider Coordination

• Act as the primary point of contact for resolving patient scheduling concerns with professionalism, empathy, and     timeliness

• Address provider scheduling concerns and collaborate on solutions that support quality care delivery

• Inform patients of clinic policies, procedures, and expectations in a clear and respectful manner

Scheduling & Operational Oversight

• Manage and maintain daily, weekly, and monthly schedules in alignment with clinic scheduling protocols

• Monitor clinic flow throughout the day, proactively adjusting schedules to ensure efficiency and flexibility

• Ensure open appointment times are available for emergencies and urgent needs

• Maximize provider time by accurately utilizing an updated Provider matrix for scheduling 

• Reschedule late arrivals in a patient-centered, solution-focused manner

• Verify lab case readiness prior to treatment appointments

• Serve as backup to the Treatment Coordinator as needed

Scheduling Coordinator Responsibilities

• Schedule patient appointments accurately in the electronic health record (EHR) and patient charts

• Greet patients warmly, update demographic and insurance information, and take patient photos as needed

• Communicate patient arrivals in the EHR and alert clinical staff promptly

• Register new patients and ensure completion of required documentation

• Keep patients informed of wait times and scheduling delays with transparency and courtesy

• Maintain a clean, welcoming, and organized front desk environment and lobby

• Ensure compliance with all safety, health, and regulatory requirements

• Copy, scan, and upload documents and X-rays into patient records

• Request and process patient record transfers

• Maintain accurate documentation of patient interactions and concerns in communication logs

• Sanitize and stock the front desk area

General Work Hours: 

Monday – Thursday 7:20am-4:00pm

Friday 7:20am-2:00pm 

Qualifications

• Minimum of two years of experience in a dental practice

• Minimum of two years of supervisory or managerial experience

• Proficiency in a second language preferred

• Experience working with culturally diverse, limited-English, or non-English-speaking patients preferred

• Knowledge of current OSHA regulations

What We Offer

• Meaningful work in a collaborative environment that fosters professional growth

• Comprehensive medical, dental and life insurance 

• Paid time off and holiday pay

• 401k plus company match 

About Us

At Community Dental Care, we provide high quality dental care in a caring, culturally respectful manner. Our team of over 300 employees are committed to our mission and seek to make a meaningful difference in the lives of others. We value our staff and equip them with the tools and training needed to be successful. 

Community Dental Care is an Equal Opportunity Employer. We recognize that our diversity makes us stronger and empowers us to serve our patients in a culturally sensitive manner.

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