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Operations Administrator Jobs in California (NOW HIRING)

JPL

Business Operations Administrator III

Pasadena, CA · On-site

JPL's Financial and Business Administration Division (7200) is seeking an experienced and motivated Business Operations Administrator III to support the Financial and Business Operations Directorate ...

Vets Hired

Operations Admin

Buena Park, CA

Job Summary The Operations Administrator provides administrative and operational support to the Operations department by coordinating meetings, managing calendars, preparing reports and presentations ...

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How much do operations administrator jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for operations administrator in California is $29.05, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $31.78 per hour, depending on experience, location, and employer.

What is an operations administrator?

Operations Administrators are professionals responsible for overseeing and coordinating the daily administrative functions of an organization. They ensure that business operations run smoothly by managing schedules, supporting staff, handling records, and assisting with budgeting and reporting. Their role often involves streamlining processes, maintaining compliance with company policies, and facilitating communication across different departments. Effective Operations Administrators contribute to improved efficiency and help organizations achieve their operational goals.

What are the key skills and qualifications needed to thrive as an operations administrator?

To thrive as an Operations Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software, databases, and tools such as Microsoft Office Suite or ERP systems is typically required. Effective communication, problem-solving, and time management are essential soft skills that set top performers apart. These skills ensure smooth daily operations, accurate record-keeping, and efficient coordination across departments.

What are some typical challenges operations administrators face when managing multiple priorities, and how can they effectively address them?

Operations Administrators often juggle a variety of tasks, such as coordinating schedules, managing documentation, and supporting different departments. Balancing these responsibilities can be challenging, especially when urgent requests arise or deadlines overlap. Effective time management, strong organizational skills, and clear communication are key to overcoming these challenges. Utilizing task management tools and regularly prioritizing duties with supervisors can also help ensure nothing falls through the cracks.

What is the difference between Operations Administrator vs Office Manager?

AspectOperations AdministratorOffice Manager
Primary FocusOverseeing operational processes, supporting logistics, and ensuring efficiencyManaging daily office functions, administrative staff, and office environment
Required SkillsProcess management, coordination, communicationAdministrative skills, leadership, organization
Work EnvironmentCorporate, industrial, or service settingsOffice settings across various industries
Common CertificationsNone mandatory, often relevant certifications like PMP or business adminAdministrative certifications or office management courses

While both roles support organizational operations, the Operations Administrator primarily focuses on streamlining processes and logistics, whereas the Office Manager handles daily administrative tasks and office environment management. Understanding these distinctions helps in choosing the right career path or job search focus.

Is operations administrator a high paying job?

The operations administrator role typically offers a moderate to high salary depending on experience, industry, and location. In general, it is considered a stable position with competitive pay, especially for those with strong organizational and communication skills, and familiarity with tools like ERP systems. Salaries can range widely but are often above entry-level wages for administrative roles.
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For Operations Administrator jobs in California, the most frequently searched job titles are:

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Operations Administrator jobs near you
Infographic showing various Operations Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 9% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $60,433 per year, or $29.1 per hour.

Business Operations Administrator III

JPL

Pasadena, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

Job Details
New ideas are all around us, but only a few will change the world. That's our focus at JPL. We ask the biggest questions, then search the universe for answers-literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission-your opportunity-is to seek out the answers that bring us one step closer. If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL.
Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.
Responsibilities:
JPL's Financial and Business Administration Division (7200) is seeking an experienced and motivated Business Operations Administrator III to support the Financial and Business Operations Directorate (2000).
This is an exciting opportunity for a highly collaborative professional who thrives in a fast-paced environment, balances multiple priorities, and is passionate about delivering exceptional business support.
As a member of the Directorate Business Leadership Team, you will provide strategic, data-driven insights to support informed business decisions, identify opportunities to improve business processes and operational efficiency, and contribute to the successful execution of a broad range of business and administrative responsibilities. The ideal candidate possesses a strong knowledge of Laboratory policies and procedures, excellent communication and interpersonal skills, professionalism, sound judgment, and a strong work ethic. Reporting to the FBO Directorate Business Manager, you will partner closely with Division Business Managers, Division Managers, and Directorate leadership to support strategic initiatives and operational excellence.
Tasks include but are not limited to:
  • Serve as an integral member of the Directorate Business Leadership Team, contributing to strategic business decisions, identifying process improvement opportunities, standardizing business tools and products, and leading implementation of business process changes.
  • Support the Directorate Business Manager across a broad range of business operations, including workforce planning and analysis, financial management, human resources administration, acquisitions, facilities planning, environmental health and safety, and asset management.
  • Assist in developing, executing, and monitoring organizational budgets, through planning, forecasting, financial reporting, monthly cost analysis, and account reconciliation.
  • Partner with Financial and Business staff to develop staffing plans, analyze workforce trends, prepare workforce forecasts, and support strategic workforce planning.
  • Develop, coordinate, and continuously improve business processes and administrative procedures to ensure compliance with Laboratory policies and enhance operational efficiency.
  • Serve as a business operations lead for assigned organizations, coordinating day-to-day administrative activities and providing guidance on business operations while supporting special projects and other assignments as needed.
  • Conduct ad hoc business, financial, and workforce analyses to support Directorate leadership in making informed, data-driven decisions.

Qualifications:
  • Typically requires a Bachelor's degree with a minimum of 6 years of related experience; Master's degree in similar disciplines with a minimum of 4 years of related experience; or PhD in similar disciplines with a minimum of 2 years related experience.
  • Wide-ranging experience and advanced knowledge in one or more of the following areas: financial and workforce planning and analysis, service center administration, business processes and workflows and business analytics.
  • Self-motivated professional with the ability to work independently and in a team; able to effectively lead teams of both business and technical personnel.
  • Strong analytical and problem-solving skills with the ability to resolve highly complex issues independently.
  • Ability to present findings and recommendations in a clear, concise manner using graphics, tables, and high-level summarization.
  • A successful history of establishing trust with customers and working as a strong, collaborative business partner. Must exercise tact and discretion when working with sensitive or confidential data.
  • Experience in the use of budgeting and reporting tools including the JPL Institutional Budgeting Tool (IBT), PowerBI, Oracle Business Intelligence Enterprise Edition (OBIEE), Standard Financial Reporting (SFR) or similar business tools/applications.
  • Proven ability to manage competing priorities, balance multiple deadlines, and deliver high-quality work with minimal supervision.
  • Excellent customer service, organizational, interpersonal, verbal, and written communication skills.
  • Complete knowledge of applicable Laboratory and/or NASA policies and procedures and government regulations, and exposure to JPL's Institutional business processes and architecture.
  • Advanced skills in MS Office Applications (M365) and SharePoint.

JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee's start date.
For further benefits information click Benefits and Perks
The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate's job related skills, experience, knowledge, and relevant education/training.
The typical full time equivalent annual hiring range for this job in Pasadena, California.
$96,928 - $151,008
JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.
In addition, JPL is a VEVRAA Federal Contractor.
EEO is the Law.
EEO is the Law Supplement
Pay Transparency Nondiscrimination Provision
The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are U.S. Citizens, Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.

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