ZipRecruiter

Log In

1

Operations Administration Jobs in Florida (NOW HIRING)

Sonepar

Operations Administration Coordinator

Tampa, FL · On-site

We are hiring a Operations Administration Coordinator to join our team! What You'll Do The Operations Administration Coordinator will support the daily operations of the organization by managing ...

New

Avani Technology Solutions, Inc.

DevOps (Azure)

Orlando, FL · On-site

$49.25 - $67.50/hr

Azure Devops Administration experience required Good knowledge of integrating pipeline with tools like SonarQube, Selenium etc. Should be able to identify manual and time consuming tasks and automate ...

Broward County, FL

Airport Manager

Fort Lauderdale, FL · On-site

$93K - $149K/yr

The Airport Manager, Operations Administration is responsible for managing and coordinating all administrative functions within the Operations Division. Manages Divisional programs to include ...

next page

Showing results 1-20

All JobsOperations Administration JobsOperations Administration Jobs in Florida

Operations Administration information

What are 5 careers in operations?

Careers in operations include roles such as Operations Manager, Supply Chain Coordinator, Logistics Analyst, Facilities Supervisor, and Business Process Analyst. These positions typically require strong organizational skills, familiarity with operations management tools, and the ability to optimize workflows and resources within organizations.

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

How does an Operations Administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

Is operations administrator an entry level job?

An operations administrator role is often considered entry-level, but requirements vary by company. Typically, it requires basic administrative skills, familiarity with office software, and some organizational experience; advanced roles may require additional experience or certifications.

Is operations a high paying job?

Operations administration roles can offer competitive salaries, especially with experience and certifications. Salaries vary depending on industry, location, and level of responsibility, but they are generally in line with other administrative and managerial positions.

What are the key skills and qualifications needed to thrive as an Operations Administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is Operations Administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

What do operations administrators do?

Operations administrators manage and coordinate daily business activities to ensure efficiency and smooth operations. They handle tasks such as scheduling, record-keeping, process improvement, and communication between departments, often using tools like spreadsheets and enterprise software. Strong organizational and problem-solving skills are essential for this role.
What are the most commonly searched types of Operations Administration jobs in Florida? The most popular types of Operations Administration jobs in Florida are:
What are popular job titles related to Operations Administration jobs in Florida? For Operations Administration jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Operations Administration jobs in Florida look for? The top searched job categories for Operations Administration jobs in Florida are:
What cities in Florida are hiring for Operations Administration jobs? Cities in Florida with the most Operations Administration job openings:
Operations Administration jobs near you

Operations Administration Coordinator

Sonepar

Tampa, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

New

Job description

There's a Place for You at World Electric
A career at World Electric is more than a job. You're investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. World Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building - you can find it here. We operate throughout Florida and Georgia and are part of the Sonepar group, the world's #1 electrical distributor with over 45,000 associates around the globe.
Being "Powered by Difference" means we respect and value diverse perspectives. Within World Electric we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.
We are hiring a Operations Administration Coordinator to join our team!
What You'll Do
The Operations Administration Coordinator will support the daily operations of the organization by managing administrative tasks, coordinating activities, and ensuring efficient processes. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various departments.
You will:
  • Create and Execute Customer Lien Releases.
  • Responsible for branch inventory credit card and reconciling all inventory purchases in Concur.
  • Aware of on-hand office and janitorial supplies and ordering as needed.
  • Keep User Job DAP and SAP queues clean ("Direct Accounts Payable" and "Stock Accounts Payable"). This includes answering all Eclipse trackers and approving payables for Lot Directs.
  • Keep Freight Audit Queue/Freight Audit Report clean (by billing to customer on appropriate sales order or by expensing to your branch)
  • Keep Return Goods Queue clean (by reviewing/approving stock returns and processing returns to vendors)
  • Manager the Invoice Preview Queue
  • Assist management team with maintaining currency of all inspections, permits, certificates, and licensing
  • Make timecard adjustments in Ceridian Time Professional
  • Maintain current Notary certification/stamp and notarizes branch documents Enter tracking info into Eclipse order headers for our outbound orders.
  • Inbound freight from overhead freight carriers, FedEx, Cannon, UPS
  • Make changes to orders in Eclipse once invoiced
  • Reconcile cashbox on a schedule and turns in report to CASHBOX team
  • Process customer payments on accounts when needed
  • Process credit rebills as needed and notifying A/P (for POs) and CASH APP (for SOs) to clear the offsetting ones as appropriate
  • Open mail and prepares overhead invoices in a timely manner for approval
  • Set up new vendors as needed (trade and overhead)
  • Handle vendor proforma invoice check requests and overhead emergency check requests as needed
  • Communicate with vendors to obtain vendor invoices copies/credit memos/tracking info/proof of delivery as needed for sales team, Sonepar audit, and/or accounts payable department (also uploads and attaches copies to corresponding orders in Eclipse)
  • Work AP preview Queue
  • Answer vendor/customer questions and requests for invoice/statement copies, billing issues, etc.
  • Work with Central Purchasing with filing freight claims, or AP on short shipments from central purchasing deducts, etc. from vendors

What You'll Bring
Education and/or Experience:
  • Associate's degree (A.A.) or equivalent from two-year College or
  • Technical school; or
  • Six months to one-year related experience and/or
  • Training; or equivalent combination of education and experience.

Requirements:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.
  • Knowledge of operational processes and best practices.
  • Write routine reports and correspondence.
  • Speak effectively before groups of customers or employees of an organization.
  • Interface in a customer responsive manner over the telephone and in person. Able to handle difficult customer situations with diplomacy.
  • Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

What We Offer You
We offer great family-friendly benefits to full-time associates:
  • Healthcare plans
  • Dental & vision
  • Paid time off
  • Paid parental leave
  • 401(k) retirement savings with company match
  • Professional and personal development programs
  • Tuition reimbursement
  • Opportunity to become a shareholder
  • Employer-paid short- and long-term disability
  • Employer-paid life insurance for spouse and dependents
  • Robust wellness program
  • Gym reimbursement
  • Employee Assistance Program (EAP)

We're proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.
Learn More About Us
Get to know us on YouTube, LinkedIn, Facebook and Instagram and learn how we're "Powering Progress for Future Generations."
LinkedIn: https://www.linkedin.com/company/world-electric-supply/?viewAsMember=true
Instagram: https://www.instagram.com/worldelectricsupply?igsh=MWZpM3Rwc3BjM3l1Zw==
Learn more at https://careers.sonepar-us.com/worldelectric/us/en/home
World Electric is part of the Sonepar family of brands: https://www.soneparusa.com/us-en/about-us
Equal Employment Opportunity Statement
Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.
Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.
Recruiter Name:

Apply