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Operations Administration Assistant Jobs in Florida

Augment

Administration Assistant

Pembroke Pines, FL

$20/hr

Essential Duties & Responsibilities * Assist with troubleshooting and resolving safety, service ... Contribute to implementation of operational projects. * Communicate with customers regarding ...

Express Pros - Ocala

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HR/Accounting Operations Specialist

Ocala, FL · On-site

$25/hr

Support payroll administration * Assist with inventory-related administrative functions Operations Support * Create and maintain spreadsheets and reports * Assist with route tracking and operational ...

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Operations Administration Assistant information

How much do admin assistants get paid?

The average salary for an Operations Administration Assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized environments can earn higher wages. Benefits and work hours can also influence overall compensation.

How does an Operations Administration Assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an Operations Administration Assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What are Operations Administration Assistants?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, and can earn salaries exceeding $70,000 annually. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, document management, communication, and coordinating between departments, often using office software like Microsoft Office or Google Workspace. Strong organizational skills and attention to detail are essential for this role.
What are the most commonly searched types of Operations Administration jobs in Florida? The most popular types of Operations Administration jobs in Florida are:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Operations Administration Coordinator

Sonepar

Tampa, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

There's a Place for You at World Electric
A career at World Electric is more than a job. You're investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. World Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building - you can find it here. We operate throughout Florida and Georgia and are part of the Sonepar group, the world's #1 electrical distributor with over 45,000 associates around the globe.
Being "Powered by Difference" means we respect and value diverse perspectives. Within World Electric we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.
We are hiring a Operations Administration Coordinator to join our team!
What You'll Do
The Operations Administration Coordinator will support the daily operations of the organization by managing administrative tasks, coordinating activities, and ensuring efficient processes. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various departments.
You will:
  • Create and Execute Customer Lien Releases.
  • Responsible for branch inventory credit card and reconciling all inventory purchases in Concur.
  • Aware of on-hand office and janitorial supplies and ordering as needed.
  • Keep User Job DAP and SAP queues clean ("Direct Accounts Payable" and "Stock Accounts Payable"). This includes answering all Eclipse trackers and approving payables for Lot Directs.
  • Keep Freight Audit Queue/Freight Audit Report clean (by billing to customer on appropriate sales order or by expensing to your branch)
  • Keep Return Goods Queue clean (by reviewing/approving stock returns and processing returns to vendors)
  • Manager the Invoice Preview Queue
  • Assist management team with maintaining currency of all inspections, permits, certificates, and licensing
  • Make timecard adjustments in Ceridian Time Professional
  • Maintain current Notary certification/stamp and notarizes branch documents Enter tracking info into Eclipse order headers for our outbound orders.
  • Inbound freight from overhead freight carriers, FedEx, Cannon, UPS
  • Make changes to orders in Eclipse once invoiced
  • Reconcile cashbox on a schedule and turns in report to CASHBOX team
  • Process customer payments on accounts when needed
  • Process credit rebills as needed and notifying A/P (for POs) and CASH APP (for SOs) to clear the offsetting ones as appropriate
  • Open mail and prepares overhead invoices in a timely manner for approval
  • Set up new vendors as needed (trade and overhead)
  • Handle vendor proforma invoice check requests and overhead emergency check requests as needed
  • Communicate with vendors to obtain vendor invoices copies/credit memos/tracking info/proof of delivery as needed for sales team, Sonepar audit, and/or accounts payable department (also uploads and attaches copies to corresponding orders in Eclipse)
  • Work AP preview Queue
  • Answer vendor/customer questions and requests for invoice/statement copies, billing issues, etc.
  • Work with Central Purchasing with filing freight claims, or AP on short shipments from central purchasing deducts, etc. from vendors

What You'll Bring
Education and/or Experience:
  • Associate's degree (A.A.) or equivalent from two-year College or
  • Technical school; or
  • Six months to one-year related experience and/or
  • Training; or equivalent combination of education and experience.

Requirements:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.
  • Knowledge of operational processes and best practices.
  • Write routine reports and correspondence.
  • Speak effectively before groups of customers or employees of an organization.
  • Interface in a customer responsive manner over the telephone and in person. Able to handle difficult customer situations with diplomacy.
  • Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

What We Offer You
We offer great family-friendly benefits to full-time associates:
  • Healthcare plans
  • Dental & vision
  • Paid time off
  • Paid parental leave
  • 401(k) retirement savings with company match
  • Professional and personal development programs
  • Tuition reimbursement
  • Opportunity to become a shareholder
  • Employer-paid short- and long-term disability
  • Employer-paid life insurance for spouse and dependents
  • Robust wellness program
  • Gym reimbursement
  • Employee Assistance Program (EAP)

We're proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.
Learn More About Us
Get to know us on YouTube, LinkedIn, Facebook and Instagram and learn how we're "Powering Progress for Future Generations."
LinkedIn: https://www.linkedin.com/company/world-electric-supply/?viewAsMember=true
Instagram: https://www.instagram.com/worldelectricsupply?igsh=MWZpM3Rwc3BjM3l1Zw==
Learn more at https://careers.sonepar-us.com/worldelectric/us/en/home
World Electric is part of the Sonepar family of brands: https://www.soneparusa.com/us-en/about-us
Equal Employment Opportunity Statement
Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.
Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.
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