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Operations Administration Assistant Jobs in Florida

Augment

Administration Assistant

Pembroke Pines, FL

$20/hr

Essential Duties & Responsibilities * Assist with troubleshooting and resolving safety, service ... Contribute to implementation of operational projects. * Communicate with customers regarding ...

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Operations Administration Assistant information

How does an Operations Administration Assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an Operations Administration Assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What are Operations Administration Assistants?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

What are the most commonly searched types of Operations Administration jobs in Florida? The most popular types of Operations Administration jobs in Florida are:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Florida as of May 2026, with employment types broken down into 1% As Needed, 89% Full Time, 7% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administration Assistant

Covan World Wide Moving

Tampa, FL

$18/hr

Full-time

Posted 7 days ago

Job description

Job Summary:

The Service Center Administrative Assistant will assist in the day-to-day operations of front office claims, billing, and scheduling. The compensation for this position ranges between $16-$18/hr depending on experience.

Essential Functions and Duties:

  • Separate and process all incoming mail, faxes and emails addressed to location
  • Process requests for information from corporate office, prepare quote packages for COD and corporate customers
  • Retrieve claims and documents received in the mail from customers and disperse them as needed
  • Print and put in order all documents retrieved out of email
  • Check mail and disperse as needed
  • Perform customer care duties including communicating with customers regarding driver arrival times, scheduling pick-ups and drop-off times, taking in claims, etc.
  • Assist with collecting timecard information and working with other office staff to resolve pay issues
  • Answer all incoming calls and direct to respective parties
  • Greet all visitors who come into front office

Knowledge, Skills and Abilities:

  • Knowledge of company software
  • Interpersonal communication
  • Organizational skills
  • Ability to multitask

Required Education and Experience:

  • Required: High School diploma or GED
  • Preferred: Previous experience in office administration

Working Conditions:

  • Indoors
  • Office Environment
  • Sitting for long periods of time
  • Frequent use of telephone
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