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Operations Administration Assistant Jobs in Florida

SNI USA Inc

ELECTIONS ASSOCIATE $17/HOUR

Palm Beach, FL · On-site

$17/hr

Prepare, sort, and organize ballots and election materials * Assist with mail?ballot operations ... Gain experience in government operations, administration, and public service * Opportunity for ...

Orvix Engineering

HR Assistant

Jacksonville, FL · On-site

$34K - $44K/yr

Payroll and Benefits Administration : * Assist in the preparation and processing of payroll by ... Coordinate meetings, prepare HR-related materials, and ensure smooth HR department operations.

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Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What are the most commonly searched types of Operations Administration jobs in Florida? The most popular types of Operations Administration jobs in Florida are:
What cities in Florida are hiring for Operations Administration Assistant jobs? Cities in Florida with the most Operations Administration Assistant job openings:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Florida as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Regional Financial Operations Assistant

Acme Barricades

Leesburg, FL • On-site

$65K - $75K/yr

Full-time

Posted 25 days ago

Job description

The Regional Financial Operations Assistant reports directly to the Regional Manager, with a dotted line to Corporate Finance / Collections. Where field and corporate priorities conflict on a given account, timely and accurate collection of validated receivables takes precedence; genuine service or relationship exceptions are escalated to the Regional Manager with a recommendation rather than resolved unilaterally. Clarity on this point is intentional - it defines how the role balances customer goodwill against clean revenue capture.
Requirements
Bridge the gap: Serve as the primary point of contact between field branches and corporate billing and collections.
Research variances: Analyze billing discrepancies and payment variances between corporate accounts receivable and customer payments.
Investigate field work: Review work orders, job logs, and regional data to verify accuracy against corporate invoices.
Resolve disputes: Manage disputes to correct payment errors and ensure the company is paid accurately for completed work.
Support management: Relieve Regional and Branch Managers of collections administration, keeping them informed with concise updates.
Improve processes: Identify recurring collection errors and partner with corporate to streamline the regional invoicing pipeline.
Skills & Qualifications
Experience: 2-4 years in bookkeeping, billing, accounts receivable, or operational administration. Construction or field-services AR strongly preferred.
Industry knowledge (preferred): Familiarity with construction billing concepts - AIA G702/G703 progress billing, retainage, lien waivers, and Florida Notice to Owner / lien statutes.
Analytical skills: Strong facility with numbers, data reconciliation, and investigating financial discrepancies.
Communication: Excellent written and verbal skills to work effectively with both field crews and corporate staff.
Problem-solving: Works independently, attends to detail, and pieces together why numbers do not match.
Tech savvy: Proficient in Microsoft Excel (VLOOKUPs, pivot tables) and standard corporate ERP or billing software; construction accounting systems (e.g., Sage 300 / 100, Sage Intacct) a plus.
Salary Description
$65k - $75k annually

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