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Operations Administration Assistant Jobs in Florida

KBR

THIS POSITION IS LOCATED IN JACKSONVILLE, FLORIDA Roles and Responsibilities * Assist in ... daily operations/administration for the Engineer section. * Creates and fosters a safe work ...

KBR

THIS POSITION IS LOCATED IN JACKSONVILLE, FLORIDA Roles and Responsibilities * Assist in ... daily operations/administration for the Engineer section. * Creates and fosters a safe work ...

State of Florida

OPS STAFF ASSISTANT

Tallahassee, FL · On-site

$20/hr

Administrative and Operational Support * Answer, screen, and direct incoming telephone calls to appropriate personnel. * Assist staff with WEX PIN administration and related account support.

KBR

Manager, Engineering Operations

Jacksonville, FL · On-site

THIS POSITION IS LOCATED IN JACKSONVILLE, FLORIDA Roles and Responsibilities * Assist in ... daily operations/administration for the Engineer section. * Creates and fosters a safe work ...

Florida Jobs

OPS STAFF ASSISTANT

Tallahassee, FL · On-site

Administrative and Operational Support * Answer, screen, and direct incoming telephone calls to appropriate personnel. * Assist staff with WEX PIN administration and related account support.

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Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What are the most commonly searched types of Operations Administration jobs in Florida? The most popular types of Operations Administration jobs in Florida are:
What cities in Florida are hiring for Operations Administration Assistant jobs? Cities in Florida with the most Operations Administration Assistant job openings:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Florida as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Admin. Assistant (HR - Finance - SIS)

Monroe County School District FL

Key West, FL

Full-time

Re-posted 8 days ago

Job description

Administrative Assistant Finance and Payroll Manager

  • Administration:
    • Assist Leadership with smooth daily operations
    • Support leadership to achieve business objectives
      • acting as liaison to the District office as required
      • address departmental issues
    • Support faculty, staff, parents and students
    • Share information for general office policy and procedures
    • Coordinate CPR training
    • Manage ELC database for VPK and School Readiness requirements
  • Finance:
    • General bookkeeping duties, including posting and reconciling information to QuickBooks
    • Organize and maintain streamlined accounting system
    • Create and maintain annual budget and chart of accounts
    • Process payments in a timely manner
    • Perform Bank Reconciliations on a monthly basis
    • Make deposits and record all cash, checks and credit card receipts on hand as well as through DonorView and Square
    • Submission of monthly financial reporting and board minutes to the district
    • Prepare and submit annual Cost Report to the District
    • Manage and submit all annual audit documents
    • Manage After Care and Extended Day Programs billing and collection
    • Enter VPK attendance and submit to ELC for payment monthly
  • Human Resources:
    • Process documentation for employment applications including prior employment verification
      • Onboarding and Offboarding with the District
      • Hiring and separations for payroll and benefits
    • Prepare employment contracts
    • Liaise with CoAdvantage to report and manage payroll and benefits
    • Manage Time Cards
    • Follow up with substitute coverage for unexpected absences
    • Manage Employee Data and Verification Reports in compliance with DOE Surveys in FOCUS
    • Maintain Employee related files including instructional certification compliance

  • SIS (Student Information Systems)

             FOCUS update including withdrawals, transcripts, and all documentation

    • Keep student records updated in FOCUS, FileMaker Pro, and physical copies
    • Assist AHEC with annual physicals for all students
    • CHIPS management with backup and monthly documentation
    • Assist instructors, admin, Principal, students, and parents with documentation and records upkeep
    • Update all student information devices such as Remind, Transparent Classroom, IXL, Smore, etc.

Technical Competencies: 

  • Budget Management & Accountability
    • Knowledgeable in monthly financial reporting, payroll, accounts payable, accounts receivable, and bank reconciliation.
    • Profit & Revenue Optimization
    • Audit compliance
  • Experience in effectively communicating key data.
  • Customer Service.
  • Regulatory compliance within school district.
  • Schedule Administration; Highly organized with keen attention to detail         
  • Good mathematical background and ability to sort, check, count and verify numbers. 

Behavior Competencies: 

  • Positive work ethics          Professional communication skills                      Proactive Problem-solver
  • Self-motivator                   Ability to cooperate/get along with others          Dependable/Flexible/adaptable

Skills required:

  • Quickbooks desktop software
  • Microsoft Office with proficiency in Excel and Word
  • FilemakerPro

Core Values:                           

  • Respect for self, others, and the environment


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