ZipRecruiter

Log In

1

Office Services Manager Jobs in Puerto Rico (NOW HIRING)

Genco

PR · On-site

$55K - $60K/yr

Project Manager - Facilities Services Manager I (FSM I) Hybrid Position | Puerto Rico About GENCO ... This is a hybrid position that requires both office and field presence, as well as occasional ...

Genco

PR · On-site

$55K - $60K/yr

Project Manager - Facilities Services Manager I (FSM I) Hybrid Position | Puerto Rico About GENCO ... This is a hybrid position that requires both office and field presence, as well as occasional ...

AC Hotel San Juan Condado

PR · On-site

Overview The Front Office Manager is responsible for ensuring the operation of the Front Office ... Prepare and conduct all Guest Services interviews and follow hiring procedures according to ...

TOTE Resources LLC

PR · On-site

$19.25 - $25.25/hr

... office services, vendor management, and records administration. Ensures efficient business operations, supports organizational initiatives, maintains confidential records, and delivers high-quality ...

Charles F Day & Associates LLC

PR · On-site

$14.50 - $17.50/hr

Strong customer service and communication skills. * Ability to work independently with minimal supervision. * Ability to obtain RAPIDS certification. * Ability to obtain Site Security Manager ...

Propel Bank

Office Administrator

San Juan, PR · On-site

$17.50 - $24/hr

Working closely with the General Manager and Propel Holdings' People and Culture team in Toronto ... Diverse, inclusive workplace with accommodations Compensation Package Those who meet service or ...

Lemartec

Field Office Clerk

Mayaguez, PR

$15.50 - $20/hr

... services across industrial, renewables, and infrastructure sectors. In infrastructure, we ... Create and manage the electronic job folder for the Project (Procore). * Read, interpret, and input ...

next page

Showing results 1-20

All JobsOffice Services JobsOffice Services Manager JobsOffice Services Manager Jobs in Puerto Rico

Office Services Manager information

What is the difference between Office Services Manager vs Office Coordinator?

AspectOffice Services ManagerOffice Coordinator
ResponsibilitiesOversees office operations, facilities, vendor management, and administrative servicesAssists with daily administrative tasks, scheduling, and communication
CredentialsTypically requires experience in office management, relevant certifications, and strong organizational skillsOften requires administrative experience and good communication skills
Work EnvironmentManagement-level, overseeing multiple functions within the officeSupport role, working closely with staff and management
Industry UsageCommon in corporate, legal, and healthcare officesWidespread across various industries for administrative support

The Office Services Manager focuses on managing overall office operations, vendor relations, and facilities, often requiring management experience. In contrast, the Office Coordinator handles daily administrative tasks and supports office staff. Both roles are essential for smooth office functioning but differ in scope and responsibilities.

What does an Office Services Manager do?

An Office Services Manager oversees the administrative functions and support services within an office environment. Their responsibilities typically include managing office supplies, supervising administrative staff, coordinating facility maintenance, and ensuring the smooth operation of office systems and processes. They may also handle budgeting, vendor relationships, and workplace safety protocols. The role is crucial for maintaining an efficient, organized, and productive workplace.

What are the key skills and qualifications needed to thrive as an Office Services Manager, and why are they important?

To thrive as an Office Services Manager, strong organizational abilities, attention to detail, and experience in office administration are essential, often supported by a degree in business administration or a related field. Familiarity with office management software, facilities management systems, and budgeting tools is typically required. Excellent communication, leadership, and problem-solving skills help manage teams and adapt to evolving office needs. These skills and qualities are crucial for ensuring efficient office operations and creating a productive work environment.

How does an Office Services Manager typically collaborate with other departments in an organization?

Office Services Managers play a key role in facilitating communication and coordination between departments by managing office logistics, supplies, and support services. They often work closely with HR to ensure onboarding processes run smoothly, liaise with IT for equipment and technology support, and coordinate with facilities teams for office maintenance. Effective collaboration ensures that all departments have the resources and environment needed to operate efficiently, making the Office Services Manager a central point of contact for resolving operational challenges.
What are the most commonly searched types of Office Services jobs in Puerto Rico? The most popular types of Office Services jobs in Puerto Rico are:
What are popular job titles related to Office Services Manager jobs in Puerto Rico? For Office Services Manager jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Office Services Manager jobs in Puerto Rico look for? The top searched job categories for Office Services Manager jobs in Puerto Rico are:
What cities in Puerto Rico are hiring for Office Services Manager jobs? Cities in Puerto Rico with the most Office Services Manager job openings:
What are popular job titles related to Office Services Manager jobs in PR? For Office Services Manager jobs in PR, the most frequently searched job titles are:
Office Services Manager jobs near you
Office Manager

Office Manager

Service Corporation International

Caguas, PR

Full-time

Posted 19 days ago

Service Corporation International rating

6.7

Company rating: 6.7 out of 10

Based on 94 frontline employees who took The Breakroom Quiz

5th of 9 rated funeral services

Job description

Our associates celebrate lives. We celebrate our associates.

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
JOB RESPONSIBILITIES

Accounting Function Oversight

  • Collections of all accounts receivable

  • Verifications and payments of all accounts payable invoices

  • Controls of receipt and deposit of cash payments received

  • Maintains petty cash account and disburses the same in accordance with company policies and procedures

  • Reconciliations of all accounts

  • Cash advance checks

  • Same Day Check requests

  • Bank deposits

  • Verifies/audits cash disbursement reports

  • Tracks Capital Expenditure Authorizations (CEAs)

Operational Activities

  • Orders supplies for the office and completes inventory counts

  • Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets

  • Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments

  • Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation

  • Schedules incoming orders and drivers for the ambulate service

  • Completes various funeral/cemetery reports and files accurately

  • Supports Sales as necessary requiring an understanding of JD Powers

  • Assures compliance with all Company policies and procedures to include

    • Sarbanes Oxley (SOX) audit

    • Dignity University (DU) training

    • Interment Verification Training (IVT) audits

    • Day Sales Outstanding's (DSO) related to financial and administrative areas

  • Assists in preparing and/or overseeing all funeral/cemetery-related forms

  • Reviews time cards and administers corporate payroll policies and procedures

  • Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.).

  • Ensures new associates receive new hire orientation

  • Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators

  • Maintains vehicle records/licenses

  • Processes expense reports

  • Updates General Price Lists (GPLs)

  • Manages all Alarm Systems (codes, working order, etc.)

  • Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed

  • Coordinates daily activities with business unit as well as other departments

  • Trains associates in the proper administration of policies and procedures

  • Services customers by interacting with families in a professional and compassionate manner

  • Maintains and updates customer records

  • Updates company website with current obituaries and ensures obituaries are placed in newspapers

  • Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

  • Behaves in a supportive way to enrich the work environment

  • Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance

  • Performs other duties as assigned

MINIMUM REQUIREMENTS

Education

  • High school diploma, GED or completion of a diploma-training program at a college or technical school

Experience

  • Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required

Knowledge, Skills and Abilities

  • Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required

  • Excellent communication skills both orally and in writing

  • High level of compassion, integrity, and confidentiality

  • Problem solving skills

  • Ability to multi task and set priorities

  • Detail oriented

  • Must be flexible and able to function in a face-paced environment

WORK CONDITIONS

Work Environment

  • Professional Dress is required when in contact with families.

Work Postures

  • Sitting continuously for many hours per day, up to 6 hours per day

  • Climbing stairs to access buildings frequently

Physical Demands

  • Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

  • Working beyond "standard" hours as the need arises

Postal Code: 00725Category (Portal Searching): OperationsJob Location: US-PR - Caguas

What Service Corporation International employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply