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Office Assistant Secretary Jobs (NOW HIRING)

Schaeffler

Assistant / Secretary

Wooster, OH · On-site

Organize the office, assist to optimize procedures, sort and distribute communications (i.e ... assistant, secretary, or in a similar role. * Strong proficiency in office software (e.g ...

DuPage County ROE

Assistant Secretary

Wheaton, IL

$17/hr

Office Culture & Support: Maintain a warm, positive, and helpful presence in the main office ... Secretarial Support: Work closely alongside the Building Secretary to assist with general office ...

WellBorn Management HQ

Office Secretary

Atlanta, GA · On-site

Administrative Assistant (secretary) DUTIES: Type correspondence, distribute mail, record and ... up and maintain office files, type purchase orders; take/distribute messages, control supply ...

Katapult Network

Office Assistant EntryLevel

Saint Louis, MO · On-site

$16.25 - $21.50/hr

... Secretary, Office Support, Office Support Assistant. Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Health savings account * Life insurance * Paid ...

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$11

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$67

How much do office assistant secretary jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for office assistant secretary in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What does an Office Assistant Secretary do?

An Office Assistant Secretary provides administrative and clerical support to ensure smooth operations within an office. Typical duties include answering phones, managing schedules, handling correspondence, organizing files, and assisting with data entry. They may also help prepare documents, arrange meetings, and support other staff as needed. Their role is essential for maintaining organization and efficiency in the workplace.

What are the key skills and qualifications needed to thrive as an Office Assistant Secretary, and why are they important?

To thrive as an Office Assistant Secretary, you need strong organizational skills, attention to detail, and proficiency in office procedures, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Excellent communication, time management, and multitasking abilities help you stand out in this role. These skills ensure efficient office operations, effective information flow, and reliable administrative support for the entire team.

What does an assistant secretary do?

An assistant secretary supports an organization or department by handling administrative tasks such as managing correspondence, scheduling appointments, preparing reports, and maintaining records. They often use office software and may coordinate communication between staff and clients to ensure smooth operations.

What qualifications do you need to be an office assistant?

To be an office assistant, candidates typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and familiarity with office software like Microsoft Office is often required. Some positions may prefer previous administrative experience or certifications in office administration.

How much is an office assistant's salary?

The average salary for an office assistant varies by location and experience but typically ranges from $25,000 to $40,000 per year. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Salaries often include benefits such as paid time off and health insurance.

What is the difference between Office Assistant Secretary vs Office Clerk?

AspectOffice Assistant SecretaryOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settingsVarious office environments, including retail and government
Job ResponsibilitiesHandling correspondence, scheduling, administrative supportData entry, filing, basic clerical tasks
Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across multiple industries

While both roles involve clerical tasks, the Office Assistant Secretary typically handles more administrative and communication duties, often requiring some certification or experience. The Office Clerk focuses on basic clerical work like data entry and filing. Both positions are essential for smooth office operations but differ in scope and responsibilities.

Is an office assistant the same as a secretary?

An office assistant and a secretary are related roles but have different responsibilities. A secretary typically handles administrative tasks like scheduling and correspondence, while an office assistant may perform a broader range of clerical and support duties. Both roles often require good organizational skills and familiarity with office software.

How does an Office Assistant Secretary typically support team communication and collaboration across departments?

An Office Assistant Secretary plays a vital role in facilitating effective communication by managing correspondence, scheduling meetings, and ensuring that information is accurately relayed between departments. They often coordinate with various teams to arrange appointments, prepare meeting agendas, and distribute important documents, helping to keep everyone aligned and informed. This position requires strong organizational skills and attention to detail, as well as the ability to interact professionally with staff at all levels. By streamlining administrative processes, Office Assistant Secretaries help teams collaborate more efficiently and focus on their core responsibilities.
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Office Assistant Secretary jobs near you

Office Assistant - Secretary

Future Auto Service

Burbank, CA • On-site

$18 - $24/hr

Full-time

Retirement

Posted 22 days ago

Job description

Future Auto Service, a reputable automotive service provider in Burbank, CA, is seeking a dedicated full-time Office Assistant - Secretary to join our in-office team.
GREAT PAY
This full-time Office Assistant - Secretary position offers an hourly wage of $18 - $24, depending on experience.
EXCELLENT BENEFITS
  • An IRA
  • Bonuses
  • Flat-rate work
  • A pristine work environment with the latest tools and equipment
  • Frequent company lunches and fun company parties

YOUR NEW ROLE AS AN OFFICE ASSISTANT - SECRETARY
The Office Assistant - Secretary will work full-time from 8:00 a.m. to 5:00 p.m., Monday through Friday. Weekend hours may be required and will be specified as needed.
In this role, you will begin each day by managing a variety of essential office functions. You will answer incoming phone calls, communicate with warranty and insurance companies, and conduct follow-up calls regarding services. You will also make reminder calls to customers about upcoming appointments and ensure that all customer interactions and notes are recorded with precision. Additionally, you will take intake photos of vehicles as they arrive to maintain accurate records. Your ability to remain organized and attentive to detail will contribute to the smooth operation of the office and a positive experience for our customers.
REQUIREMENTS
  • High school diploma or equivalent (some higher education is preferred)
  • Go-getter mindset
  • Good listening skills
  • Highly organized and detailed in customer notes and interactions
  • Strong communication skills
  • Bilingual skills (a plus)

ABOUT OUR FAMILY
Future Auto Service is known for delivering reliable and high-quality auto repair and maintenance. Since 2016, when we took over a well-established mechanic shop, we have focused on doing more for our customers. Our experienced team works in a clean, well-equipped shop and uses the latest tools to provide fast, dependable service. Many first-time visitors become regular customers because of our commitment to excellence. Join our busy shop and grow your career with a team that values and supports you.
If you are interested in joining Future Auto Service, we invite you to apply using our mobile-friendly application process. We look forward to meeting you!

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