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Office Manager Secretary Jobs (NOW HIRING)

Accurate Glass and Trim

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Office Manager / Secretary

Birmingham, AL · On-site

We're looking for an organized, detail-oriented Secretary / Office Manager to become the backbone of our daily office operations. If you're experienced with QuickBooks and Jobber , enjoy working in a ...

Ralph's Frame Works, Inc

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Office Manager

High Point, NC · On-site

$18 - $23/hr

Office Manager / Secretary Company: Ralph's Frame Works, INC. Location: High Point, NC Hours: 40 hours per week (Full-Time) Schedule: Monday - Thursday (7:00 AM - 4:45 PM), Friday (7:00 AM - 11:00 AM ...

The Florida Bar

Branch Office Manager

Tallahassee, FL · On-site

$59K/yr

Provides legal secretary support to Chief Branch Discipline Counsel and bar counsel. Manages and supervises office staff. Assists with budget preparation. Required minimum education: Bachelor ...

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Tucker Ellis LLP

Office Manager

Saint Louis, MO · On-site

Office Manager Onsite | St. Louis, MO Position Summary Tucker Ellis is seeking an experienced ... Coordinate and oversee schedules and coverage for professional staff, including Legal Secretaries ...

Easy Recruiter

Online Administrative Assistant

Yonkers, NY

$18.75 - $25.25/hr

Supervision Received and Exercised Receives general supervision from the Office Manager/Secretary to the Board. May receive functional supervision from other managers, and may exercise functional ...

Tallahassee State College

PA · On-site

$41K - $44K/yr

What You'll Do The Office Manager performs a variety of clerical/secretarial and administrative support functions of moderate scope and complexity requiring exercising considerable judgment and ...

HERS Advisors

Office Manager (DTLA)

Los Angeles, CA · On-site

The Office Manager will oversee the daily operations of the firm and be responsible for all human resources functions and managing of the office support team which includes paralegals, secretaries ...

Vangst Talent Network

Office Manager

Aurora, CO

Proven experience as an Executive Assistant or in another secretarial position * Full comprehension of office management systems and procedures * Excellent knowledge of MS Office * Exemplary planning ...

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Office Manager Secretary information

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$25.5K

$47K

$63.5K

How much do office manager secretary jobs pay per year?

As of Jul 31, 2026, the average yearly pay for office manager secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What is the highest salary for an office manager?

The highest salary for an office manager can reach up to $80,000 to $100,000 annually, especially in large organizations or senior roles that require extensive experience, advanced organizational skills, and proficiency with office management software. Salaries vary based on industry, location, and level of responsibility.

What does an Office Manager Secretary do?

An Office Manager Secretary is responsible for overseeing and coordinating the administrative activities within an office. Their duties often include managing schedules, organizing meetings, handling correspondence, maintaining office supplies, and ensuring smooth daily operations. They may also supervise other administrative staff and act as a point of contact between management and employees. Strong organizational, communication, and multitasking skills are essential for this role.

How does an Office Manager Secretary typically balance administrative duties with supporting multiple team members?

An Office Manager Secretary often juggles a variety of administrative tasks, such as scheduling meetings, managing correspondence, and maintaining office supplies, while also serving as the go-to support for staff and executives. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent requests. It's common to coordinate with different departments, ensuring smooth communication and workflow throughout the office. Most professionals in this role develop effective systems—like digital calendars or task management tools—to manage their workload and support the team efficiently.

What is the difference between Office Manager Secretary vs Administrative Assistant?

AspectOffice Manager SecretaryAdministrative Assistant
Primary RoleSupports office operations and manages administrative tasksProvides administrative support to teams or executives
Work EnvironmentFront desk, office management, administrative departmentsVarious departments, team support roles
Required SkillsOrganizational skills, communication, basic managementCommunication, scheduling, document handling
Common CertificationsOffice administration, secretarial coursesAdministrative support certifications, Microsoft Office

While both roles involve administrative tasks, the Office Manager Secretary typically handles broader office management duties, including supervising staff and managing office operations. The Administrative Assistant focuses more on supporting specific teams or executives with scheduling, correspondence, and document management. Both roles require strong organizational and communication skills, but the Office Manager Secretary often has additional responsibilities related to office oversight.

What are the key skills and qualifications needed to thrive as an Office Manager Secretary, and why are they important?

To thrive as an Office Manager Secretary, you need strong organizational abilities, administrative expertise, and proficiency in office procedures, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills set outstanding professionals apart in this role. These competencies ensure smooth office operations, effective team support, and efficient handling of administrative tasks.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, with salaries exceeding $80,000 annually. These positions typically require advanced organizational skills, proficiency with office software, and sometimes specialized industry knowledge or certifications.

What is a fancy name for an office manager?

A fancy or more formal title for an office manager is often 'Administrative Director' or 'Office Administrator.' These titles emphasize leadership and organizational responsibilities and are sometimes used in corporate or executive settings. Such roles typically require strong management skills and familiarity with office software tools.

Is an office manager the same as a secretary?

An office manager and a secretary are different roles; an office manager oversees administrative functions, manages staff, and handles office operations, while a secretary primarily provides administrative support such as scheduling, correspondence, and document management. Office managers often require leadership skills and may supervise secretaries or administrative assistants.
More about Office Manager Secretary jobs
What cities are hiring for Office Manager Secretary jobs? Cities with the most Office Manager Secretary job openings:
What are the most commonly searched types of Office Secretary jobs? The most popular types of Office Secretary jobs are:
What states have the most Office Manager Secretary jobs? States with the most job openings for Office Manager Secretary jobs include:
What job categories do people searching Office Manager Secretary jobs look for? The top searched job categories for Office Manager Secretary jobs are:
Office Manager Secretary jobs near you
Infographic showing various Office Manager Secretary job openings in the United States as of July 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.

Office Manager / Secretary

Accurate Glass and Trim

Birmingham, AL • On-site

Full-time

Posted 4 days ago

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Job description

Accurate Glass & Trim is a growing, family-owned company providing high-quality residential and commercial glass, window, shower enclosure, and trim solutions throughout the Birmingham area. We pride ourselves on exceptional customer service, quality craftsmanship, and reliable communication. We're looking for an organized, detail-oriented Secretary / Office Manager to become the backbone of our daily office operations.

If you're experienced with QuickBooks and Jobber, enjoy working in a fast-paced environment, and have outstanding customer service skills, we'd love to meet you.

Responsibilities

  • Answer incoming phone calls and respond to customer inquiries professionally
  • Schedule appointments, estimates, and installations using Jobber
  • Create, manage, and update customer jobs and work orders
  • Process customer payments and maintain accurate financial records in QuickBooks
  • Manage accounts payable and accounts receivable
  • Reconcile bank and credit card transactions
  • Order office and job materials as needed
  • Coordinate daily schedules with field technicians and installers
  • Maintain customer files and project documentation
  • Assist with payroll preparation and administrative reporting
  • Follow up with customers regarding appointments, completed work, and outstanding balances
  • Keep the office organized and running efficiently
  • Provide exceptional customer service from the first phone call through project completion

Qualifications

  • 2+ years of office administration or office management experience
  • Strong working knowledge of QuickBooks (required)
  • Experience using Jobber or similar field service management software (required)
  • Excellent phone etiquette and customer service skills
  • Strong organizational and multitasking abilities
  • High attention to detail and accuracy
  • Proficient with Microsoft Office (Word, Excel, Outlook)
  • Ability to work independently and prioritize multiple tasks
  • Professional, dependable, and positive attitude

Preferred Qualifications

  • Experience working in construction, glass, home services, or contractor industries
  • Knowledge of scheduling technicians and coordinating field service operations
  • Payroll or bookkeeping experience
  • Experience with CRM or dispatching software

What We Offer

  • Competitive pay based on experience
  • Monday–Friday schedule
  • Paid holidays and paid time off
  • Supportive, family-oriented work environment
  • Opportunity for growth with a rapidly expanding local company
  • Stable, full-time employment

Why Join Accurate Glass & Trim?

At Accurate Glass & Trim, every team member plays an important role in delivering outstanding service to our customers. We're looking for someone who enjoys helping people, staying organized, and being part of a team that takes pride in quality work and exceptional customer car

Company Description

Accurate Glass & Trim is a trusted, locally owned company specializing in residential and commercial glass, windows, shower enclosures, mirrors, and trim services. We are committed to delivering quality craftsmanship, exceptional customer service, and dependable solutions that exceed our customers' expectations. Our team takes pride in professionalism, attention to detail, and creating a positive experience on every project.