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Office Manager Secretary Jobs (NOW HIRING)

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Office Manager

Elizabeth, NJ · On-site

$65K/yr

... secretarial department. Includes network administration, computer training/support to staff ... Requirements * Previous supervisory experience * 5 years experience in office management * HS ...

Vangst Talent Network

Office Manager

Aurora, CO

Proven experience as an Executive Assistant or in another secretarial position * Full comprehension of office management systems and procedures * Excellent knowledge of MS Office * Exemplary planning ...

STG Family of Companies

Office Manager

Macedonia, OH · On-site

$40K - $60K/yr

Job Type Full-time Description Office Manager Company: STG Electric Location: Macedonia, OH Job ... High School degree; additional qualification as an Administrative assistant or Secretary will be a ...

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Office Manager Secretary information

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$25.5K

$47K

$63.5K

How much do office manager secretary jobs pay per year?

As of May 29, 2026, the average yearly pay for office manager secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Office Manager Secretary, and why are they important?

To thrive as an Office Manager Secretary, you need strong organizational abilities, administrative expertise, and proficiency in office procedures, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills set outstanding professionals apart in this role. These competencies ensure smooth office operations, effective team support, and efficient handling of administrative tasks.

How does an Office Manager Secretary typically balance administrative duties with supporting multiple team members?

An Office Manager Secretary often juggles a variety of administrative tasks, such as scheduling meetings, managing correspondence, and maintaining office supplies, while also serving as the go-to support for staff and executives. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent requests. It's common to coordinate with different departments, ensuring smooth communication and workflow throughout the office. Most professionals in this role develop effective systems—like digital calendars or task management tools—to manage their workload and support the team efficiently.

What does an Office Manager Secretary do?

An Office Manager Secretary is responsible for overseeing and coordinating the administrative activities within an office. Their duties often include managing schedules, organizing meetings, handling correspondence, maintaining office supplies, and ensuring smooth daily operations. They may also supervise other administrative staff and act as a point of contact between management and employees. Strong organizational, communication, and multitasking skills are essential for this role.

What is the difference between Office Manager Secretary vs Administrative Assistant?

AspectOffice Manager SecretaryAdministrative Assistant
Primary RoleSupports office operations and manages administrative tasksProvides administrative support to teams or executives
Work EnvironmentFront desk, office management, administrative departmentsVarious departments, team support roles
Required SkillsOrganizational skills, communication, basic managementCommunication, scheduling, document handling
Common CertificationsOffice administration, secretarial coursesAdministrative support certifications, Microsoft Office

While both roles involve administrative tasks, the Office Manager Secretary typically handles broader office management duties, including supervising staff and managing office operations. The Administrative Assistant focuses more on supporting specific teams or executives with scheduling, correspondence, and document management. Both roles require strong organizational and communication skills, but the Office Manager Secretary often has additional responsibilities related to office oversight.

More about Office Manager Secretary jobs
What cities are hiring for Office Manager Secretary jobs? Cities with the most Office Manager Secretary job openings:
What are the most commonly searched types of Office Secretary jobs? The most popular types of Office Secretary jobs are:
What states have the most Office Manager Secretary jobs? States with the most job openings for Office Manager Secretary jobs include:
What job categories do people searching Office Manager Secretary jobs look for? The top searched job categories for Office Manager Secretary jobs are:
Office Manager Secretary jobs near you
Infographic showing various Office Manager Secretary job openings in the United States as of May 2026, with employment types broken down into 6% Full Time, 76% Part Time, and 18% Contract. Highlights an 88% Physical, and 12% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.
Executive Office Manager

Executive Office Manager

City Colleges of Chicago

Chicago, IL • On-site

Full-time

Medical, Retirement, PTO

Posted 23 days ago

Job description

EXECUTIVE OFFICE MANAGER
HAROLD WASHINGTON COLLEGE
CITY COLLEGES OF CHICAGO
City Colleges of Chicago'svision is to be recognized as the city's most accessible higher education engine of socioeconomic mobility and racial equity - empowering all Chicagoans to take part in building a stronger and more just city.The community college system's more than 3,500 faculty and staff servemore than 70,000 students annually at seven colleges and five satellite sites.
Harold Washington College is proud to be a member of the Caring Campus network. Caring Campus is a model of professional development that works to implement strong and consistent behavioral commitments for all employees in regard to how they interact with students. As a result of this work, employees become engaged with students on a level that has not occurred before. The core benefit of this work is making a connection with students, many of whom have not had an adult who has cared about them in an educational system.
JOB SUMMARY
An Executive Office Manager performs a wide range of confidential, high level administrative and executive support tasks for executive level employees, including but not limited to an Officer of the District ("OD"). Performs duties in a manner that is consistent with the mission, strategic plan, and goals of City Colleges of Chicago. Demonstrates a strong professional demeanor, reliability and trustworthiness. Performs related duties as required.
ESSENTIAL DUTIES
  • Manages the day-to-day operations of the office, coordinating work activities with other support staff, organizing the workflow, relieving the Executive/OD of administrative details and providing an efficient and organized office environment.
  • Supervises the development of processes and procedures to maintain efficient office management and administrative systems (e.g. filing systems and forms, payroll, telephones, office space, and the ordering of office equipment and supplies).
  • Handles privileged attorney/client and sensitive work-product communications, including accessing and conveying privileged communications to the Office of the General Counsel and identifying privileged matters directed to an OD's office.
  • Contributes to the preparation of information and documents for use in collective bargaining agreement negotiations and other labor relations matters.
  • Maintains the supervisor's appointment calendar, schedules appointments, and makes travel arrangements.
  • Manages data and prepares reports using Excel spreadsheets and other software including Access and PeopleSoft.
  • Drafts and produces memoranda, correspondence and reports for supervisor, and prepares PowerPoint presentations.
  • Greets and screens visitors and all incoming calls for supervisor. Provides information to individuals as appropriate.

Executive Office Manager
  • Maintains regular communication with an OD's support team to exchange information relating to developments within the organization that impact on OD.
  • Prioritizes, manages, consults on, and provides expert advice on multiple projects and follows through on tasks in an efficient and timely manner.
  • Manages, tracks, and monitors budget allocations, the preparation of purchase orders, vendor relations, and the status of requisitions, contracts and orders. Ensures expenditures are within the department's budget.
  • Assists with pre and post-employment activities including maintaining interview schedules, new employee onboarding, equipment and office space allotment and scheduling telephone and computer set-up.
  • Organizes general meetings for an OD, providing administrative support needed to contact and confirm meeting with individuals, schedule meeting space, prepare agenda, take minutes and provide appropriate meeting documents.
  • Researches a variety of issues and evaluates various reports at the request of supervisor, and provides summaries of findings and recommendations.
  • Represents and attends meeting for supervisor as directed. Serves on committees and as a liaison on projects as assigned by supervisor.
  • Supervises office support staff and work study students; trains staff on office workflow procedures and processes.

REPORTING RELATIONSHIPS
Report to: Executive level manager; Officer of the District
Direct Supervision: Office Support Staff
QUALIFICATIONS
Education, Training and Experience
  • Bachelor's degree from an accredited college or university and five years of business/office experience as an office manager, secretary, administrative or executive assistant or a similar role.
  • A combination of education and experience may be taken into consideration based on the applicant's credentials
  • Must be computer proficient with knowledge of a variety of software programs, including Microsoft Office (Excel, Word, PowerPoint)

Executive Office Manager
The following generally describes the Knowledge, Skills and Abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties
Knowledge, Skills and Ability
  • Considerable knowledge of computer software including word processing, spreadsheets, database management, and desktop publishing.
  • Knowledge of proper use of English language in writing and grammar rules
  • Knowledge of office management and administrative processes and procedure.
  • Excellent interpersonal and verbal communication skills
  • Excellent business writing skills
  • Excellent organizational skills
  • Advanced computer skills
  • Ability to work effectively within a culturally diverse work environment
  • Ability to exercise discretion and diplomacy in working with different levels of staff
  • Ability to work independently and with a high degree of professionalism

Working Conditions
  • General office environment

Equipment
  • Standard office equipment
  • Computers and peripheral equipment

Physical Requirements
  • Physical ability to operate a personal computer and related office equipment
  • Requires use of computer screen for extended periods
  • Occasional lifting of 10 to 20 lbs. (e.g. office supplies, materials)

Worker Characteristics
  • Attention to Detail - Requires being careful about detail and thorough in completing work tasks
  • Initiative - Demonstrate willingness to take on responsibilities and job challenges
  • Innovation - Requires creativity and alternative thinking to develop new ideas for and answers to work-related problems
  • Adaptability/Flexibility - Be open to change (positive or negative) and to considerable variety in the workplace

SALARY RANGE: $60,000.00 - $65,000.00
Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.
Benefits information is found at Health and Benefits - City Colleges of Chicago
WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.
We are an equal opportunity and affirmative action employer.
Chicago residency is required for all full-time employees within 6 months of hire.
Thank you for your interest in CCC!
TBD

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