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Office Manager Secretary Jobs (NOW HIRING)

Samaritan Daytop Village

Office Manager

Bronx, NY

$21.97 - $24.53/hr

Office Manager Healthcare staff can work anywhere....The BEST work with US! $21.97-$24.53 per hour ... In addition, the incumbent in this position performs a variety of secretarial, clerical and ...

Samaritan Daytop Village

Office Manager

Bronx, NY · On-site

$21.97 - $24.53/hr

Overview Office Manager Healthcare staff can work anywhere....The BEST work with US! $21.97-$24.53 ... In addition, the incumbent in this position performs a variety of secretarial, clerical and ...

Samaritan Daytop Village

Office Manager

Bronx, NY · On-site

$21.97 - $24.53/hr

Overview Office Manager Healthcare staff can work anywhere....The BEST work with US! $21.97-$24.53 ... In addition, the incumbent in this position performs a variety of secretarial, clerical and ...

Tucker Ellis LLP

Office Manager

Saint Louis, MO · On-site

Office Manager Onsite | St. Louis, MO Position Summary Tucker Ellis is seeking an experienced ... Coordinate and oversee schedules and coverage for professional staff, including Legal Secretaries ...

Easy Recruiter

Online Administrative Assistant - Remote

$18.50 - $24.75/hr

Supervision Received and Exercised Receives general supervision from the Office Manager/Secretary to the Board. May receive functional supervision from other managers, and may exercise functional ...

Jacobs Wyper Architects

Office Manager

Raleigh, NC · On-site

$50K - $55K/yr

Experience as an Administrative Assistant or Secretary preferred Target salary range: $50,000 - $55 ... As Office Manager, you'll be the operational backbone of our Raleigh office, overseeing day-to-day ...

HERS Advisors

Office Manager (DTLA)

Los Angeles, CA · On-site

The Office Manager will oversee the daily operations of the firm and be responsible for all human resources functions and managing of the office support team which includes paralegals, secretaries ...

JacobsWyper Architects

Office Manager

Raleigh, NC · On-site

Experience as an Administrative Assistant or Secretary preferred Target salary range: $50,000 - $55 ... As Office Manager, you'll be the operational backbone of our Raleigh office, overseeing day-to-day ...

Tallahassee State College

PA · On-site

$41K - $44K/yr

What You'll Do The Office Manager performs a variety of clerical/secretarial and administrative support functions of moderate scope and complexity requiring exercising considerable judgment and ...

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Office Manager Secretary information

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$25.5K

$47K

$63.5K

How much do office manager secretary jobs pay per year?

As of Jul 10, 2026, the average yearly pay for office manager secretary in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What is the highest salary for an office manager?

The highest salary for an office manager can reach up to $80,000 to $100,000 annually, especially in large organizations or senior roles that require extensive experience, advanced organizational skills, and proficiency with office management software. Salaries vary based on industry, location, and level of responsibility.

What does an Office Manager Secretary do?

An Office Manager Secretary is responsible for overseeing and coordinating the administrative activities within an office. Their duties often include managing schedules, organizing meetings, handling correspondence, maintaining office supplies, and ensuring smooth daily operations. They may also supervise other administrative staff and act as a point of contact between management and employees. Strong organizational, communication, and multitasking skills are essential for this role.

How does an Office Manager Secretary typically balance administrative duties with supporting multiple team members?

An Office Manager Secretary often juggles a variety of administrative tasks, such as scheduling meetings, managing correspondence, and maintaining office supplies, while also serving as the go-to support for staff and executives. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent requests. It's common to coordinate with different departments, ensuring smooth communication and workflow throughout the office. Most professionals in this role develop effective systems—like digital calendars or task management tools—to manage their workload and support the team efficiently.

What is the difference between Office Manager Secretary vs Administrative Assistant?

AspectOffice Manager SecretaryAdministrative Assistant
Primary RoleSupports office operations and manages administrative tasksProvides administrative support to teams or executives
Work EnvironmentFront desk, office management, administrative departmentsVarious departments, team support roles
Required SkillsOrganizational skills, communication, basic managementCommunication, scheduling, document handling
Common CertificationsOffice administration, secretarial coursesAdministrative support certifications, Microsoft Office

While both roles involve administrative tasks, the Office Manager Secretary typically handles broader office management duties, including supervising staff and managing office operations. The Administrative Assistant focuses more on supporting specific teams or executives with scheduling, correspondence, and document management. Both roles require strong organizational and communication skills, but the Office Manager Secretary often has additional responsibilities related to office oversight.

What are the key skills and qualifications needed to thrive as an Office Manager Secretary, and why are they important?

To thrive as an Office Manager Secretary, you need strong organizational abilities, administrative expertise, and proficiency in office procedures, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills set outstanding professionals apart in this role. These competencies ensure smooth office operations, effective team support, and efficient handling of administrative tasks.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, with salaries exceeding $80,000 annually. These positions typically require advanced organizational skills, proficiency with office software, and sometimes specialized industry knowledge or certifications.

What is a fancy name for an office manager?

A fancy or more formal title for an office manager is often 'Administrative Director' or 'Office Administrator.' These titles emphasize leadership and organizational responsibilities and are sometimes used in corporate or executive settings. Such roles typically require strong management skills and familiarity with office software tools.

Is an office manager the same as a secretary?

An office manager and a secretary are different roles; an office manager oversees administrative functions, manages staff, and handles office operations, while a secretary primarily provides administrative support such as scheduling, correspondence, and document management. Office managers often require leadership skills and may supervise secretaries or administrative assistants.
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Office Manager Secretary jobs near you

SECRETARY I (OFFICE MANAGER)

City and County of Honolulu, HI

Honolulu, HI • On-site

$55K - $65K/yr

Other

Posted 15 days ago

Job description

  • June 22, 2026
$55,000 - $65,000
Job Type: Full-Time Temporary
Location: Honolulu Hale
Department: Office of the Managing Director
Apply Before: Continuous
Position: Office Manager / Secretary
Department: Mayor's Office of Culture and the Arts (MOCA)
Classification / Salary: Full-time, Appointee | $55,000 - $65,000 annually
Secretary / Office Manager
Organization Description
The Mayor's Office of Culture and the Arts (MOCA) advances arts, culture, and community connection across O'ahu through public art, cultural programs, creative partnerships, and community engagement rooted in Hawai'i's values and traditions. MOCA works with artists, residents, organizations, and City partners to strengthen neighborhoods, expand access to the arts, and support civic participation throughout the City and County of Honolulu.
Position Description
The Secretary / Office Manager provides administrative, operational, and organizational support to the Executive Director and ensures the efficient coordination of office functions, communications, and City administrative processes.
This role supports a fast-paced, multi-project environment involving public programs, exhibitions, events, and community partnerships. Responsibilities span executive support, office management, procurement administration, stakeholder coordination, and support for City documentation and legislative processes.
The ideal candidate is highly organized, detail-oriented, and proactive, with strong judgment, communication skills, and the ability to manage competing priorities while maintaining accuracy and professionalism.
Key Responsibilities
Executive and Administrative Support
  • Provide executive and administrative support to the Executive Director, including scheduling, correspondence, reports, agendas, records management, and administrative priorities.
  • Review incoming communications; independently respond to routine inquiries and prioritize matters requiring Executive Director attention.
  • Research, compile, and prepare correspondence, reports, presentations, briefing materials, and other documents from written or oral instructions.
  • Coordinate and monitor assignments, deadlines, and follow-up actions to support departmental operations and Executive Director decision-making.
Office Operations & Records Management
  • Oversee daily office operations, administrative workflows, supplies, equipment, and office systems.
  • Establish, maintain, and revise physical and electronic filing systems; organize, retrieve, and maintain records in accordance with City policies and records retention requirements.
  • Review outgoing correspondence, reports, fiscal documents, personnel transactions, and administrative records for accuracy, completeness, and compliance with applicable laws, regulations, and procedures.
  • Support onboarding, personnel administration, leave administration, and general office functionality.
Payroll, Personnel & Administrative Support
  • Prepare, review, and process payroll, time and attendance records, leave requests, personnel transactions, and related documentation.
  • Maintain payroll and personnel records and prepare payroll, attendance, leave, personnel, and administrative reports.
  • Utilize the City's computerized payroll and administrative systems to process transactions and maintain accurate records.
  • Ensure compliance with applicable federal, state, and City requirements, including the Fair Labor Standards Act (FLSA).
City Administrative, Procurement & Legislative Processes
  • Prepare, process, and track memoranda, resolutions, Council communications, contracts, purchasing documents, and related records.
  • Coordinate procurement activities, purchasing transactions, P-Card reconciliation, and contract-related documentation in accordance with City policies and procedures.
  • Monitor administrative and legislative deadlines and maintain accurate records of departmental actions and submissions.
Program, Event & Project Coordination
  • Provide administrative and logistical support for public programs, exhibitions, meetings, community events, and special projects.
  • Coordinate schedules, vendors, artists, contractors, City departments, community organizations, and other stakeholders.
  • Prepare meeting materials and minutes, track project milestones, and support implementation of departmental initiatives.
Communications & Stakeholder Relations
  • Serve as a primary administrative contact for the public, City departments, elected officials, vendors, artists, contractors, and community partners.
  • Maintain professional and effective communication and coordination across internal and external stakeholders.
Confidential & Professional Responsibilities
  • Handle confidential, sensitive, fiscal, personnel, and operational information with discretion and sound judgment.
  • Exercise independent judgment in carrying out administrative responsibilities and resolving routine operational matters.
  • Perform related duties and special projects as assigned.
Required Qualification and Experiences:
  • Associate's degree or equivalent combination of education and experience.
  • Experience in executive support, office management, administrative coordination, payroll, personnel, or related work.
  • Knowledge of payroll, time and attendance administration, records management, office procedures, and computerized payroll systems.
  • Knowledge of applicable federal labor laws, including the Fair Labor Standards Act (FLSA).
  • Strong organizational, communication, and time-management skills.
  • Proficiency with Microsoft Office Suite, email platforms, databases, payroll systems, and standard office technology.
  • Ability to manage multiple priorities, exercise independent judgment, and maintain confidentiality.
  • Strong interpersonal skills and experience working with diverse communities and stakeholders.
Preferred Qualifications and Experiences:
  • Bachelor's degree in Business Administration, Public Administration, Communications, Arts Administration, or a related field.
  • Experience with municipal or public-sector payroll, procurement, budget tracking, personnel administration, records management, or legislative processes.
  • Experience supporting public programs, exhibitions, cultural organizations, or community-based initiatives.
  • Familiarity with City and County of Honolulu administrative, procurement, payroll, and legislative procedures.
  • Commitment to public service and appreciation for Hawai'i's cultural diversity and arts community.

To apply:
Please send a 1-2 page cover letter, current resume, and at least three current references to moca-info@honolulu.gov . Please highlight aspects of your experience that are relevant for this position and explain why you are interested in working with the City and County of Honolulu in this role.

Apply