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How much do medical record assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for medical record assistant in the United States is $19.89, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $21.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Medical Record Assistant, and why are they important?

To thrive as a Medical Record Assistant, you need attention to detail, organizational skills, and a foundational knowledge of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, data entry software, and HIPAA regulations is typically required. Strong communication, discretion, and the ability to work independently are important soft skills for this role. These skills ensure accurate, confidential management of patient records, which is essential for quality care and regulatory compliance.

What are some common challenges faced by Medical Record Assistants in maintaining patient data accuracy?

Medical Record Assistants often encounter challenges such as handling incomplete or unclear documentation from healthcare providers, managing high volumes of records, and ensuring compliance with privacy regulations like HIPAA. Attention to detail is crucial, as even minor errors can affect patient care and billing. Regularly communicating with clinical staff and staying updated on electronic health record (EHR) systems helps address these challenges and maintain data accuracy.

What does a Medical Record Assistant do?

A Medical Record Assistant is responsible for organizing, managing, and protecting patients' medical records within a healthcare facility. Their duties include filing, retrieving, and updating medical documents, ensuring records are accurate and confidential according to legal and ethical standards. They also help process requests for information, support healthcare staff with record-keeping, and may assist with data entry into electronic health record systems. Attention to detail and understanding of privacy laws are essential in this role.

What is the difference between Medical Record Assistant vs Medical Secretary?

AspectMedical Record AssistantMedical Secretary
CredentialsHigh school diploma, certification in health information management often preferredHigh school diploma, administrative or medical office certifications beneficial
Work EnvironmentHospitals, clinics, healthcare facilities focusing on patient recordsMedical offices, hospitals, clinics handling administrative tasks
Employer & Industry UsagePrimarily in healthcare settings managing patient recordsIn healthcare settings providing administrative support
Common Search & Comparison IntentYesYes

The Medical Record Assistant primarily focuses on managing and organizing patient health records, ensuring accuracy and compliance. In contrast, the Medical Secretary handles administrative duties like scheduling, correspondence, and patient communication. While both roles support healthcare operations, Medical Record Assistants specialize in health information management, making their tasks more record-centric compared to the administrative focus of Medical Secretaries.

More about Medical Record Assistant jobs
What cities are hiring for Medical Record Assistant jobs? Cities with the most Medical Record Assistant job openings:
What are the most commonly searched types of Medical Record jobs? The most popular types of Medical Record jobs are:
What states have the most Medical Record Assistant jobs? States with the most job openings for Medical Record Assistant jobs include:
What job categories do people searching Medical Record Assistant jobs look for? The top searched job categories for Medical Record Assistant jobs are:
Medical Record Assistant jobs near you
Infographic showing various Medical Record Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, and 4% Remote job distribution, with an average salary of $41,370 per year, or $19.9 per hour.
Medical Records Assistant 2

Medical Records Assistant 2

SUNY Downstate Health Sciences University

Manhattan, NY

Full-time

Posted 15 days ago

Job description

Medical Records Assistant 2
Job No: 496311
Department: MEDICAL RECORDS
Local Title: Medical Records Assistant 2
Budget Title: Teaching Hospital Medical Records Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Information Technology
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
UUP
Job Summary:
The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2. The successful candidate will:
  • Have strong electronics system experience and good interpersonal skills necessary to address physician and staff.
  • Report to the supervisor of the file room area.
  • Assist with special projects.
  • Be crossed trained in all Health Information Management functions.
  • Work with systems utilized by the alpha scanning system, which are Healthbridge Electronic Medical Records, 3M Chart Tracking System and Clairsol.
  • Ensure strict adherence to security confidentiality guideline of HIPAA.
  • Troubleshoot problems with the scanning system or machine, ensure all papers are right-side up facing in the right direction, reposition pages on the system using arrow correct label with correct Date of Service.
  • Conduct maintenance cleaning system with paper jams and cleaning of the system.
  • Prep chart for the Alpha System Scan inpatient and outpatient papers appropriately for the corresponding medical record.
  • Scan loose material into the Alpha system.
  • Sort and scan emergency room records into the Alpha system.
  • Conduct Master Patient Index / Eagle and 3M search on all emergency room records.
  • Assemble inpatient and outpatient charts.
  • Ensure during the assembly of the medical record(s) patient's identifiers are on each page and each page(s) in an effort to identify all deficiencies according to departmental guidelines.
  • Enter deficiencies associated with the provider(s) into the 3MHISClient/Chart Fact system.
  • Ensure that all charts processed are signed out in the 3MHISClient/ChartFact system to the appropriate unit(s) in the department.
  • Conduct Master Patient Index/ 3M search on all loose papers.
  • View records by attorney, auditors, patients, etc.
  • Provide prompt response to all telephone, fax and walk-in inquires as well as to the Department of Health and other hospital requests for medical information.
Required Qualifications:
  • 1+ year of experience in Health Information Management and comprehensive knowledge of medical terminology.
  • Familiarity with HIPPA.
  • Strong interpersonal, verbal and written communication skills
  • High School Diploma.
Preferred Qualifications:
  • Associate Degree.
  • 2-years of related work experience in a healthcare environment, preferably in Health Information Management.

Work Schedule:
Variable Days; Variable Hours (Full-Time)
Salary Grade/Rank:
SL-1
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
Advertised: April 24, 2024 Eastern Daylight Time
Applications close:

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