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Medical Administrative Jobs (NOW HIRING)

US Fertility

Medical Administrative Assistant

Austin, TX · On-site

$18.25 - $24/hr

Opportunity Overview We have an immediate opening for a Medical Administrative Assistant to join our team at Ovation Fertility in Austin, Texas. * Schedule: Monday through Friday, from 7:30 AM to 4 ...

Riverside

Medical Administrative Assistant

Newport, VA · On-site

$17.75 - $23.25/hr

The Medical Administrative Assistant utilizes communication, critical thinking, problem solving, and decision making, working as part of the care team and for each patient based on physiological ...

US Fertility

Medical Administrative Assistant

Austin, TX

$18.25 - $24/hr

Opportunity Overview We have an immediate opening for a Medical Administrative Assistant to join our team at Ovation Fertility in Austin, Texas. * Schedule: Monday through Friday, from 7:30 AM to 4 ...

ExecuSource

Medical Administrative Assistant

Newton, MA

$22 - $26/hr

Medical Administrative Assistant Healthcare - Non Clinical Patient Services Representative - Medical Office | Epic EMR Location: Chestnut Hill, MA - FREE PARKING Schedule: Monday - Friday | 8-hour ...

Ovation Fertility

Medical Administrative Assistant

Austin, TX · On-site

$18.25 - $24/hr

Opportunity Overview We have an immediate opening for a Medical Administrative Assistant to join our team at Ovation Fertility in Austin, Texas. * Schedule: Monday through Friday, from 7:30 AM to 4 ...

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Medical Administrative information

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How much do medical administrative jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for medical administrative in the United States is $21.38, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $23.32 per hour, depending on experience, location, and employer.

What are Medical Administrative Assistants?

Medical Administrative Assistants, sometimes called medical secretaries or office assistants, are professionals who manage the administrative tasks in healthcare settings such as hospitals, clinics, and doctors’ offices. Their responsibilities include scheduling appointments, maintaining patient records, handling billing and insurance paperwork, and greeting patients. They play a vital role in ensuring the smooth operation of the medical office and support both medical staff and patients by managing communication and organization.

What is a MHA salary?

A Medical Administrative salary varies depending on experience, location, and employer, but typically ranges from $35,000 to $55,000 annually. Factors such as certifications, skills in medical billing or coding, and working in healthcare settings can influence pay. The role often requires strong organizational and communication skills.

How does a Medical Administrative professional typically interact with healthcare providers and patients throughout the workday?

Medical Administrative professionals serve as a crucial link between healthcare providers, patients, and other staff. On a typical day, they manage patient scheduling, update medical records, handle billing inquiries, and relay messages between patients and clinicians. Effective communication and organizational skills are essential, as the role often requires balancing administrative tasks with providing a welcoming, efficient front-line experience for patients. Collaborating closely with nurses, doctors, and insurance representatives is common, helping ensure smooth operations and high-quality patient care.

What does a medical administration do?

A medical administrative professional manages office tasks in healthcare settings, including scheduling appointments, maintaining patient records, handling billing and insurance paperwork, and coordinating communication between patients and medical staff. They often use electronic health record (EHR) systems and require strong organizational and communication skills. The role supports efficient clinic operations and may involve basic knowledge of medical terminology and healthcare regulations.

Is being a MOA a good entry level job?

A Medical Administrative Assistant (MOA) role is often considered a good entry-level job in healthcare, as it requires basic administrative skills, familiarity with medical terminology, and often involves on-the-job training. It provides experience in medical office operations, patient communication, and scheduling, which can serve as a foundation for advancing in healthcare careers.

What are the key skills and qualifications needed to thrive as a Medical Administrative Assistant, and why are they important?

To thrive as a Medical Administrative Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of medical terminology, often supported by a certificate in medical office administration. Familiarity with electronic health records (EHR) systems, scheduling software, and billing/coding tools is typically required. Excellent communication, customer service, and problem-solving skills help you interact effectively with patients and healthcare professionals. These skills ensure smooth office operations, accurate record-keeping, and a positive patient experience in busy healthcare environments.

What is the highest paying healthcare administration job?

The highest paying healthcare administration roles are often executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), or Chief Financial Officer (CFO) in healthcare organizations. These roles typically require extensive experience, advanced degrees, and strong leadership skills, with salaries often exceeding six figures annually.

What is the difference between Medical Administrative vs Medical Assistant?

AspectMedical AdministrativeMedical Assistant
Primary RoleHandling administrative tasks like scheduling, billing, and patient recordsAssisting with clinical tasks and patient care
Required CertificationsTypically none or administrative certificationsCertified Medical Assistant (CMA) or Registered Medical Assistant (RMA)
Work EnvironmentMedical offices, clinics, hospitals (administrative areas)Clinics, hospitals, outpatient facilities (clinical areas)
Work FocusOffice management, patient scheduling, insurance processingPatient exams, vital signs, clinical support

Medical Administrative professionals focus on managing the administrative side of healthcare, while Medical Assistants perform clinical tasks and support patient care. Both roles are essential in healthcare settings but differ in responsibilities and required certifications.

More about Medical Administrative jobs
What cities are hiring for Medical Administrative jobs? Cities with the most Medical Administrative job openings:
What are the most commonly searched types of Medical Administrative jobs? The most popular types of Medical Administrative jobs are:
What states have the most Medical Administrative jobs? States with the most job openings for Medical Administrative jobs include:
What job categories do people searching Medical Administrative jobs look for? The top searched job categories for Medical Administrative jobs are:
Medical Administrative jobs near you
Infographic showing various Medical Administrative job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $44,460 per year, or $21.4 per hour.

Medical Administrative Coordinator

Universal Point Clinics

Ontario, CA

Other

Medical, Retirement, PTO

Posted 17 days ago

Job description

Benefits:

401(k)

Opportunity for advancement

Paid time off

Here is a professional and attractive job advertisement for your clinic:

Medical Administrative Coordinator

Workers’ Compensation & Occupational Health Clinic

We are seeking a highly organized, motivated, and detail-oriented Medical Administrative Coordinator to join our growing Workers’ Compensation and Occupational Health clinic team.

This position plays a critical role in patient coordination, communication, authorization management, scheduling, and overall clinic workflow. Strong communication, documentation, and follow-up skills are essential for success in this role.

Position Responsibilities

Schedule all patient appointments efficiently and accurately

Communicate professionally with patients, employers, insurance adjusters, case managers, and medical providers

Assist and communicate with patients in both English and Spanish

Submit Requests for Authorization (RFA) to insurance companies and employers

Follow up consistently on pending authorizations to ensure timely patient care

Schedule patients according to authorization approvals and treatment plans

Track and monitor patient status, including:

Follow-up appointments

No-shows

Missed appointments

Discharges

Transfer of care

Referral status

Maintain accurate and timely documentation within the EMR system

Coordinate communication between providers, employers, and insurance carriers

Ensure all records, authorizations, and patient communications are properly documented

Support clinic workflow and assist with front-office administrative duties as needed

Qualifications

Bilingual in English and Spanish (required)

Strong communication and customer service skills

Excellent organizational and multitasking abilities

Ability to work in a fast-paced medical environment

Detail-oriented with strong documentation skills

Prior experience in workers’ compensation, occupational health, medical scheduling, or medical administration preferred

Familiarity with EMR systems preferred

Ability to professionally follow up with insurance companies and employers regarding authorizations and patient care coordination

Important Skills for Success

The ideal candidate understands that communication, organization, follow-up, and documentation are the keys to success in occupational medicine and workers’ compensation care coordination.

We are looking for someone who is:

Reliable

Professional

Proactive

Organized

Compassionate with patients

Comfortable handling multiple tasks simultaneously

Work Environment

Our clinic provides occupational health services, workers’ compensation injury management, physical examinations, and urgent medical care. We are committed to providing efficient, professional, and patient-centered care while maintaining excellent communication with employers and insurance carriers.

How to Apply

Please submit your resume and contact information for consideration.

We look forward to welcoming a dedicated and motivated team member to our clinic.

Apply