Medical Administrative Intern Jobs (NOW HIRING)

BACKGROUND
The Los Angeles City Fire Department has an exempt opportunity for three (3) Administrative Intern I's or II's. The Administrative Intern positions will be assigned to the Department's Administrative Services Bureau, Financial Services Division, EMS Records Unit.
REQUIREMENTS
Administrative Intern I - Completion of at least three years of education at a recognized four-year college or university.
Administrative Intern II - Graduation from a recognized four-year college or university.
RESPONSIBILITIES
Under the direct supervision of the Management Analyst or Senior Management Analyst, the Administrative Intern performs the following duties:
• Performs a wide variety of general clerical and office support duties in accordance with defined procedures and protocols, which may include but are not limited to customer service, basic word processing, data entry, filing and organizing, and checking and recording information on records.
• Reviews, types, proofreads, and processes a wide variety of documents and forms related to requests for patient medical records following all established guidelines and procedures.
• Computes, collects, and may receive monies and fees; performs basic mathematical computations and calculations; maintains basic ledgers, accounts, spreadsheets and/or databases.
• Provides customer service in a calm, helpful, and effective manner; assists co-workers, other City employees, and the public in person, on the phone, on the computer or through other means of communication; responds to questions and inquiries and resolves issues; takes and transmits messages or, if appropriate, refers inquiries to other individuals or sections; sorts and distributes mail.
• Gathers, compiles, maintains, and processes routine records related to requests for patient medical records; verifies and makes entries and notations in manual or automated systems; creates, sorts, codes, files, and retrieves correspondence, forms, and other records using standard alphabetical, numerical, or other manual and computerized filing systems; searches databases and record systems to gather, compile and provide information to patients, attorneys, law enforcement, supervisors and/or other staff.
• Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand-alone computer software programs as related to assigned area.
• Recognize and maintain confidentiality of sensitive and/or protected information.
• Collaborate with other sections and departments to ensure proper documentation and adherence to HIPAA and other medical privacy laws and internal policies and procedures.
How to apply
TO APPLY
Electronic submittals are required . Interested candidates should submit a City application and resume to the Los Angeles Fire Department Human Resources Division. Please select "Administrative Intern I/II- FDM - Exempt" on the submission form below.
Report of Availability: https://forms.gle/BDref73EcxBYsn1P6
Due consideration will be given to previous work experience, employment history, and attendance. Depending on the number of applications received, a screening process may be used to identify the most qualified candidates. Only qualified candidates will be invited to participate in the interview process. The evaluation of candidates for this position may be based on a review of experience and training as presented on the resume, an interview, and/or a performance exercise.
exempt employment
If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a "property interest" in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.
General Information About Exempt Employment
Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.
Employees Seeking To Become Civil Service Employees
There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.