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Invoice Assistant Jobs (NOW HIRING)

Kamrex, Inc.

Be Seen First

Light Invoice Delivery Driver

Avon, IN · On-site

$650 - $900/wk

Kamrex, Inc. looking for a dependable, self-motivated Invoice Delivery Driver to assist with invoice deliveries and payment collections across Indiana. This position is ideal for a retired or semi ...

PSA BDP

Freight Invoice Auditor

Allentown, PA · On-site

Job Title Freight Invoice Auditor Education Associate Degree Location Allentown - Allentown, PA ... operations. * Assist with freight payment processing across multiple transportation modes ...

Epiq

Sr. Consultant - Invoice Review

Seattle, WA · Remote

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

New York, NY · Remote

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

Washington, DC · Remote

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice assistant?

An invoice assistant needs strong attention to detail, excellent organizational skills, and proficiency with accounting software and spreadsheet tools. Good communication skills and basic understanding of financial processes are also important for accurate invoicing and record-keeping.

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
More about Invoice Assistant jobs
What cities are hiring for Invoice Assistant jobs? Cities with the most Invoice Assistant job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Assistant jobs? States with the most job openings for Invoice Assistant jobs include:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Facilities and Maintenance Invoice Analyst

Prime Communications

Sugar Land, TX • On-site

$62K - $79K/yr

Full-time

Posted 16 days ago

Prime Communications rating

5.8

Company rating: 5.8 out of 10

Based on 65 frontline employees who took The Breakroom Quiz

22nd of 30 rated technology retailers

Job description

Job Summary
The Facilities Maintenance Invoicing Coordinator is responsible for managing and processing day-to-day invoices related to facilities maintenance services. This role ensures accurate alignment between vendor billing, service tickets, and internal facilities records to support timely and accurate payment processing. The position serves as a key liaison between vendors, general contractors, and the internal facilities team to resolve discrepancies, confirm supporting documentation, and maintain efficient invoice workflow management.
Key Responsibilities
  • Receive, review, and process invoices from vendors and general contractors for facilities maintenance services.
  • Match invoices to corresponding service tickets and verify the accuracy of charges, scope of work, and completion status.
  • Investigate and resolve discrepancies between invoices and service records in coordination with the facilities team and external vendors.
  • Upload and submit approved invoices into the financial system in accordance with company policies and payment deadlines.
  • Maintain organized and accurate records of invoices, service tickets, and supporting documentation for audit readiness and reporting purposes.
  • Communicate with vendors via email to address billing inquiries, request invoice corrections, and ensure timely submission of documentation.
  • Partner closely with the facilities team to confirm work completion, clarify service details, and validate invoice support.
  • Monitor invoice aging and follow up on pending or unresolved items to avoid payment delays.
  • Utilize AI-enabled and other technology tools to improve invoice processing efficiency, support discrepancy identification, and help maintain accuracy and compliance in day-to-day invoicing activities.
  • Assist with reporting and basic analysis related to facilities maintenance expenses, trends, and invoice activity.

Qualifications
  • Bachelor's degree in finance, Accounting, Business Administration, or a related field (or equivalent experience)
  • 1-3 years of experience in accounts payable, or invoice processing
  • Strong attention to detail and ability to reconcile data across multiple systems
  • Proficiency in Microsoft Excel and financial or ERP systems
  • Excellent written communication skills, particularly for professional email correspondence
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Preferred Skills
  • Experience working within accounting operations
  • Familiarity with ticketing or work order systems
  • Strong problem-solving and organizational skills

What Prime Communications employees say

Pay

Benefits

Hours and flexibility

Workplace

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