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Invoice Assistant Jobs (NOW HIRING)

PSA BDP

Freight Invoice Auditor

Allentown, PA · On-site

Job Title Freight Invoice Auditor Education Associate Degree Location Allentown - Allentown, PA ... operations. * Assist with freight payment processing across multiple transportation modes ...

Wawa

Back Office Accountant

Wawa, PA

Research and pay any fees and/or taxes on the invoice. * Assist with the weekly preparation of fuel devaluation and non-fuel hedging slides, weekly Mark-to-Market gain/loss comparison and weekly ...

Graybar

Accounts Payable Specialist

Chesterfield, MO

$20/hr

Identify and reconcile any variances between the purchase order and supplier invoice. * Assist suppliers with payment portal setup and questions. * Impact profitability by resolving debit balance ...

Wawa, Inc.

Back Office Accountant

Media, PA · On-site

Research and pay any fees and/or taxes on the invoice. * Assist with the weekly preparation of fuel devaluation and non-fuel hedging slides, weekly Mark-to-Market gain/loss comparison and weekly ...

Epiq

Sr. Consultant - Invoice Review

New York, NY

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

Seattle, WA

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

PKR

AP Accountant Invoice Processing Analyst

Radnor, PA · On-site

$65K - $70K/yr

What Our Client Needs Our client is seeking an AP Accountant Invoice Processing Analyst to support ... Review vendor statements and assist with account reconciliation activities. * Partner with ...

KeHE Distributors, LLC

Clerk, Billing & Invoice

Chino, CA · On-site

$29 - $31/hr

Enter billing data into warehouse management systems (WMS), ERP, Chrome River or accounting systems. * Assist with audits and respond to requests for billing or invoice documentation. * Identify ...

Epiq

Sr. Consultant - Invoice Review

Chicago, IL · On-site +1

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

Phoenix, AZ

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

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All JobsInvoice Assistant Jobs

Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in senior management or specialized industries like finance, law, or technology. These roles typically require advanced skills, experience, and sometimes certifications, and can offer salaries exceeding $70,000 annually, especially in large organizations or metropolitan areas.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can range from around $25,000 to $45,000 annually for full-time positions, with some roles offering additional benefits or bonuses. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What job makes $10,000 a month without a degree?

An Invoice Assistant typically does not earn $10,000 a month without significant experience or specialized skills. High-paying roles that can reach this level often involve sales, entrepreneurship, or skilled trades, but most require relevant experience, certifications, or a strong network rather than just a degree. Freelance or online business opportunities may also generate such income without formal education, but they depend on individual effort and market demand.
More about Invoice Assistant jobs
What cities are hiring for Invoice Assistant jobs? Cities with the most Invoice Assistant job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Assistant jobs? States with the most job openings for Invoice Assistant jobs include:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in the United States as of June 2026, with employment types broken down into 4% As Needed, 15% Full Time, 77% Part Time, 2% Temporary, 1% Contract, and 1% Nights. Highlights an 25% Physical, 1% Hybrid, and 74% Remote job distribution.

Grants Specialist (Accounting)

One Community Health - CA

Sacramento, CA • On-site

$25 - $31.62/hr

Full-time

Posted 18 days ago

Job description

Grants Specialist (Accounting)
This position is responsible for performing a wide range of administrative and financial functions that support the grant development, invoicing, and compliance processes. The Grants Specialist ensures accurate documentation, timely reporting, and adherence to all applicable funding requirements.
Location:
This role is located in Midtown - Sacramento, CA (95811).
This role allows a hybrid schedule requiring 2-3 days per week on site.
Essential Functions
  • Prepare monthly grant invoices for assigned grants in accordance with all Private, County, State, Federal guidelines.
  • Gather and organize required supporting documentation for each invoice.
  • Assist with reviewing data from EHR needed for monthly invoicing and reporting.
  • Maintain accurate and organized records related to grant budgets, amendments, contracts, invoicing, and supporting documentation.
  • Collaborate with the Supervisor and team members to ensure accurate financial reporting, compliance with grant requirements and internal procedures.
  • Assist with researching and reconciling discrepancies between the general ledger and supporting documentation.
  • Support General Ledger adjustments as needed to align with grant requirements and ensure proper tracking of grant funds
  • Assist with time and effort reporting system, ensuring completeness and compliance with applicable regulations; maintains regular communications with relevant departments.

ADDITIONAL DUTIES
  • Participate in process improvements to increase efficiency and accuracy in grant-related workflows
  • Assist with special projects related to grant funding, reporting, and compliance
  • Maintain audit readiness by ensuring documentation is current, complete and well organized.

Minimum Requirements
  • Associate degree in Business, Accounting or other related field, or equivalent work experience
  • Basic knowledge of accounting principles, including understanding of debits and credits, general ledger concepts, and financial data accuracy
  • Strong proficiency in Microsoft Excel and ability to work with data sets and reports with strong knowledge in MS Office.
  • High attention to detail with a focus on accuracy and organization
  • Ability to manage multiple tasks under pressure to meet deadlines in a structured environment and maintain composure

Preferred Background
  • Experience in a non-profit healthcare organization and/or grant funded environments is preferred.
  • Familiarity with grant compliance requirements is preferred, but willingness to learn grant regulations and funding requirements is essential
  • Experience working with financial and data systems.
  • Knowledge of Ryan White programs or similar funding sources is a plus
  • Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives. Candidates who demonstrate inclusive thinking and interpersonal awareness help strengthen our commitment to equitable and compassionate care for all.

Reasonable Accommodations
One Community Health endorses and supports the Americans with Disabilities Act of 1990 (ADA) and the California Fair Employment and Housing Act (FEHA) and is committed to providing reasonable accommodations to qualified individuals with disabilities who are applicants or employees who need accommodations. If you require an accommodation due to a disability to complete this application or you are experiencing difficulty submitting your application, please contact us at ochhumanresources@onecommunityhealth.com.
Our Benefits
For more information on the comprehensive benefits we provide, please visit: https://onecommunityhealth.com/careers/recruitment
Additional Information:
We only employ US citizens and non-US citizens authorized to work in the United States in compliance with federal law.
Pay Range: $25.00 - $31.62 per hour

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