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Invoice Assistant Jobs (NOW HIRING)

KidsPeace

PERMANENCY SUPERVISOR

Chalfont, PA · On-site

$20/hr

Participate in the marketing of Family Finding units of service. * Assist with monthly SWAN invoice. * Assist with proofreading of SWAN documents for Permanency Specialists as needed. * Provide ...

Prim

Fleet PO Invoice Supervisor

Denton, TX

$60K - $70K/yr

Manage and lead Fleet Invoice Team to achieve desired results. * Assist in development of new process capabilities. * Research and resolve vendor invoice discrepancies. * Review and ensure monthly ...

c3ffde57dbe0ec1097daaca2ca961902

invoice

Chesapeake, VA · On-site

$16 - $18/hr

Maintain accurate records of all invoicing transactions. * Assist in the development and implementation of invoicing procedures. * Utilize invoicing software and tools to enhance efficiency.

PSA BDP

Freight Invoice Auditor

Allentown, PA · On-site

Job Title Freight Invoice Auditor Education Associate Degree Location Allentown - Allentown, PA ... operations. * Assist with freight payment processing across multiple transportation modes ...

Epiq

Sr. Consultant - Invoice Review

Chicago, IL

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

KeHE Distributors, LLC

Clerk, Billing & Invoice

Chino, CA · On-site

$29 - $31/hr

Enter billing data into warehouse management systems (WMS), ERP, Chrome River or accounting systems. * Assist with audits and respond to requests for billing or invoice documentation. * Identify ...

Epiq

Sr. Consultant - Invoice Review

Seattle, WA

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

New York, NY · On-site

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

Phoenix, AZ

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much do invoicing clerks make?

Invoicing clerks typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced clerks with specialized skills or certifications can earn higher wages. They often work in office environments using accounting software to process invoices and manage billing records.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can vary with full-time positions offering annual pay ranging from approximately $25,000 to $45,000. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice processing?

An Invoice Assistant needs strong attention to detail, good organizational skills, and proficiency with accounting software or spreadsheet tools. Knowledge of basic accounting principles and the ability to verify data accuracy are essential for efficient invoice processing.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
More about Invoice Assistant jobs
What cities are hiring for Invoice Assistant jobs? Cities with the most Invoice Assistant job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Assistant jobs? States with the most job openings for Invoice Assistant jobs include:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
PERMANENCY SUPERVISOR

PERMANENCY SUPERVISOR

KidsPeace

Chalfont, PA • On-site

$20/hr

Full-time

Medical, Dental, Vision, PTO

Re-posted 8 days ago

KidsPeace rating

6.1

Company rating: 6.1 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

506th of 710 rated non-profit organizations

Job description

Join KidsPeace today! Seeking a dedicated and compassionate Permanency Supervisor to join our team.
Our Mission: To give hope, help, and healing to children, adults and those who love them.
About Us
KidsPeace is a private charity dedicated to supporting the behavioral and mental health needs of children, families, and communities. Since 1882, we have offered psychiatric hospital services, residential treatment programs, accredited educational services, and foster care along with adoption programs. Our team works in an environment defined by compassion, creativity, collaboration, and a commitment to delivering hope and healing.
What We Offer:
  • Competitive Compensation: starting at $20/hr(rate based on education/ experience)
  • Generous PTO
  • Tuition Assistance & Student Loan Forgiveness Options
  • Comprehensive Benefits: Medical, dental, vision, and pet insurance
  • Professional Growth Opportunities: Ongoing training, development opportunities, and clear career pathways
  • Supportive Culture: A collaborative, respectful, and compassionate team environment

Position Overview:
The Permanency Supervisor will provide a full range of adoption/permanency services at designated FCCP sites, as well as provide supervisory and administrative support to the Permanency Program Manager. The position requires work with both children and adults working toward permanency.
QUALIFICATIONS:
  • Minimum of a Bachelor's degree required, preferably in a human services field.
  • Adoption/ SWAN experience required.
  • Experience with acute emotionally challenged children or adolescents preferred.
  • Valid driver's license
  • Must possess basic personal computer knowledge and skills.
  • Must be 21 years of age.

Position Responsibilities:
  • Market adoption/permanency services to county agencies and the public. Promote the visibility of KidsPeace via local speaking engagements, etc.
  • Knowledge of State Adoption Regulations, adoption/permanency bulletins, and any other pertinent adoption requirements. Prepare and complete all reports, statistical information, and other file requirements as per agency policy and state mandated regulations. Assure compliance with all bulletins and use adoption best practice guidelines.
  • Handle calls from interested persons and follow-up as expediently as possible. Develop and implement recruitment strategies to build pool of adoptive families/resource families.
  • Participate in the assessment, orientation, and training of families.
  • Complete all units of adoption/permanency services as assigned.
  • Attend regional, quarterly, and annual State meetings/conferences and attend adoption/permanency training as necessary. Participate in ongoing training as indicated by State regulations and/or KidsPeace policy.
  • Act as advocate and liaison with other professional service providers in the community, potential referral sources, and within the KidsPeace organization as necessary.
  • Prepare and complete all reports, statistical information and other file requirements as per agency policy and state mandated regulations.
  • Oversee the Family Finding units of service for all Permanency Specialists.
  • Train new staff on the Family Finding unit of service.
  • Participate in the marketing of Family Finding units of service.
  • Assist with monthly SWAN invoice.
  • Assist with proofreading of SWAN documents for Permanency Specialists as needed.
  • Provide direct supervision to staff as needed.
  • Provide Quality Assurance and implementation of a tracking system to assure all Family Finding documentation is completed per KidsPeace policy and state regulations.

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