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Invoice Assistant Jobs in Chicago, IL (NOW HIRING)

Epiq

Sr. Consultant - Invoice Review

Chicago, IL · Remote

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

Chicago, IL · On-site +1

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

VIVA USA INC

Office Assistant

Rolling Meadows, IL · On-site

$16.75 - $22.25/hr

Update management daily about day-to-day activities Assist the accounting team with invoice management Assist HR team relevant to any administrative work (For Eg. I9 Page 2 verification & Equipment ...

VIVA USA INC

Admin/Office Assistant

Rolling Meadows, IL · On-site

$18 - $24.50/hr

Update management daily about day-to-day activities Assist the accounting team with invoice management Assist HR team relevant to any administrative work (For Eg. I9 Page 2 verification & Equipment ...

Viscofan

Accounting Assistant

Oak Brook, IL · On-site

$19.75 - $25.75/hr

Flag and clarify any questionable invoice terms or pricing issues and researching and resolve any invoice discrepancies or other issues * Supports other departments in regard to financial ...

Wintrust Financial

Executive Assistant

Rosemont, IL · On-site

$27 - $39.50/hr

Executive Assistant Wintrust provides community and commercial banking, specialty finance and ... Track expenses and process invoice payments. Make travel arrangements for Executives. Complete ...

LSK121 Oral Prosthetics

Be Seen First

Dental Laboratory Administration Assistant

Naperville, IL · On-site

$22 - $26/hr

LSK121 Oral Prosthetics is seeking a full-time Order Processing / Administrative Assistant to join ... Invoice support and administrative tasks * Coordinating with internal departments * Packing and ...

New

Robert Half

Accounting Assistant

Schaumburg, IL · On-site

$90K - $100K/yr

Collate invoice with checks. Maintain subcontractors certificates of insurance * Enter weekly ... Track time off, apprentice union raises * Assist with tracking cash flow and change order ...

Wintrust

Executive Assistant

Rosemont, IL · On-site

$27 - $39.50/hr

Meeting Coordination: Assist staff with reserving rooms and hotel office space. Assist with setting ... Track expenses and process invoice payments. Make travel arrangements for Executives. Complete ...

Hawksmoor - US

Account Payable Assistant

Chicago, IL · On-site

$19.50 - $24.50/hr

Codeand enter invoice into accounting system * Maintainvendor set up and records as needed ... * Assist with accounting related projects as assigned Technical Knowledge/ Skills:

Hawksmoor - Chicago

Account Payable Assistant

Chicago, IL · On-site

$19.50 - $24.50/hr

Codeand enter invoice into accounting system * Maintainvendor set up and records as needed ... * Assist with accounting related projects as assigned Technical Knowledge/ Skills:

Wintrust

Executive Assistant

Rosemont, IL · On-site

$27 - $39.50/hr

Meeting Coordination: Assist staff with reserving rooms and hotel office space. Assist with setting ... Track expenses and process invoice payments. Make travel arrangements for Executives. Complete ...

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All JobsInvoice JobsInvoice Assistant JobsInvoice Assistant Jobs in Chicago, IL

Invoice Assistant information

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice assistant?

An invoice assistant needs strong attention to detail, excellent organizational skills, and proficiency with accounting software and spreadsheet tools. Good communication skills and basic understanding of financial processes are also important for accurate invoicing and record-keeping.

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What are the most commonly searched types of Invoice jobs in Chicago, IL?

The most popular types of Invoice jobs in Chicago, IL are:

Invoice Assistant jobs near you

Invoice Processing Manager

Shared Apartment Services

Chicago, IL

$73K - $95K/yr

Full-time

Re-posted 11 days ago

Job description

Position:  Invoice Processing Manager
DUTIES: Supervise and guide the daily activities of the invoice processing team to ensure timely and accurate processing of invoices. Assist in onboarding and training of new team members. Ensure that all invoices are matched to purchase orders and entered accurately into the Salesforce system. Monitor the reconciliation of processed invoices by matching them with vendor statements ensuring completeness and accuracy. Liaise with vendors to resolve any discrepancies, including missing invoices or payment issues. Coordinate with the Accounts Payable department to schedule and facilitate timely vendor payments. Collaborate with the Accounts Payable Manager to identify areas for improvement in invoice processing and implement standardized procedures. Assist in maintaining accurate account ledgers by verifying transactions and ensuring that credits are correctly recorded. Work closely with maintenance supervisors to ensure timely creation and processing of Purchase Orders. Engage in cross-departmental initiatives to improve workflow and productivity. Will supervise 2 Accounts Payable Associates.
 
MINIMUM REQUIREMENTS: This position requires a Bachelor’s degree or equivalent in Finance, Accounting, or a related field and 6 months related accounting experience. Must also have demonstrated experience with each of the following: 1) Inputting Purchase Orders and Invoices for monthly recurring services in Salesforce; 2) Following up with Maintenance Managers to create Purchase Orders for invoices received; 3) Processing invoices and liaising with vendors to request invoices for Approved Purchase Orders; 4) Contacting new vendors to provide needed documents for onboarding and set-up in Salesforce; and 5) Logging into supply vendors’ web portals to reconcile accounts and download invoices to process to keep accounts current. Salary: $73,133 to $95,000/year. Full-time, position located in Chicago, IL. Employer will accept experience gained concurrently. Candidates must pass a drug test before beginning employment. Please apply online at https://jobs.jobvite.com/sharedapartmentservices.

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