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Invoice Assistant Jobs (NOW HIRING)

CFS

Treasury Assistant

Pickerington, OH

$50K - $60K/yr

Post transactions to corresponding invoice in ERP (closing out AR invoice) * Assist with light B2B collections of aging invoices * The Treasury Assistant will verify payments are posted accordingly ...

CFS

Treasury Assistant

Pickerington, OH

$50K - $60K/yr

Post transactions to corresponding invoice in ERP (closing out AR invoice) * Assist with light B2B collections of aging invoices * The Treasury Assistant will verify payments are posted accordingly ...

KidsPeace

PERMANENCY SUPERVISOR

Reading, PA

$64.80K - $83.10K/yr

Participate in the marketing of Family Finding units of service. * Assist with monthly SWAN invoice. * Assist with proofreading of SWAN documents for Permanency Specialists as needed. * Provide ...

ZIM

Invoice Processing Coordinator

Virginia Beach, VA · On-site

... for invoice processing or automatic processing exceptions. This to support cost control and ... Also, responsible to assist in ascertaining cost data, creating, and analyzing reports for ...

KidsPeace

PERMANENCY SUPERVISOR

Reading, PA · On-site

$64.80K - $83.10K/yr

Participate in the marketing of Family Finding units of service. * Assist with monthly SWAN invoice. * Assist with proofreading of SWAN documents for Permanency Specialists as needed. * Provide ...

ZIM

Invoice Processing Coordinator

Virginia Beach, VA · On-site +1

... for invoice processing or automatic processing exceptions. This to support cost control and ... Also, responsible to assist in ascertaining cost data, creating, and analyzing reports for ...

Cole Haan

Facilities Coordinator

Greenland, NH · On-site

Administration tasks-filing of shipping packing list against invoice, assist Facility Maintenance Manager with SAP invoicing, PAF's and contracts, archiving of documents, etc. * Assist in snow ...

Primoris

Fleet Invoice Processor

Denton, TX · On-site

Ensure invoices are coded correctly and routed for approval as needed * Assist daily with payment ... of invoice processing experience * Proficiency in Excel (formulas, pivot tables a plus)

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

More about Invoice Assistant jobs
What cities are hiring for Invoice Assistant jobs? Cities with the most Invoice Assistant job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Assistant jobs? States with the most job openings for Invoice Assistant jobs include:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in the United States as of May 2026, with employment types broken down into 90% Full Time, 7% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, and 3% Remote job distribution.

Treasury Assistant

CFS

Pickerington, OH

$50K - $60K/yr

Full-time

Posted 15 days ago

Job description

Treasury Assistant
Notable organization is seeking a project-based Treasury assistant through the summer and beyond to assist with seasonal workload

ABOUT THE COMANY

  • Our client is a leading manufacturing organization seeking an interim Treasury Assistant
  • Work with a team self-described as, "Good people," with a strong, welcoming company culture
  • Work on a variety of projects and workflows
  • Hybrid opportunity!
  • Opportunity to learn new skills and grow current skillsets


RESPONSIBILITES OF THE TREASURY ASSISTANT:

  • The Treasury Assistant will work with 2-3 workflows to:
  • The Treasury Assistant will receive data, analyze and perform light coding, and manually adjust credit memos in multiple windows;
  • Post transactions to corresponding invoice in ERP (closing out AR invoice)
  • Assist with light B2B collections of aging invoices
  • The Treasury Assistant will verify payments are posted accordingly in ledger
  • Projects may include helping to clear vendor chargebacks

EXPERIENCE PREFERRED FOR THE TREASURY ASSISTANT:

  • Must be tech-savvy and comfortable learning new systems
  • Must have strong experience with chargebacks, credit memos, and reconciliations
  • Ideal candidate will have experience with cash applications

Salary Range: $50,000 - $60,000 based on experience.

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