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Invoice Assistant Jobs (NOW HIRING)

Environmental Works Inc

Invoice Manager

Kansas City, MO · On-site

$55K/yr

... items. * Assist with WIP billing moves, invoice revisions, and billing corrections as needed ... Monitor invoice review status and help move invoices through internal approval workflows. Data ...

Environmental Works Inc

Invoice Manager

Springfield, MO · On-site

$45K/yr

... items. * Assist with WIP billing moves, invoice revisions, and billing corrections as needed ... Monitor invoice review status and help move invoices through internal approval workflows. Data ...

Trimax

Accounting/Administrative Specialist

Centennial, CO · On-site

$28 - $32/hr

... Invoice - Assist with phones - Other administrative duties as assigned Qualifications: - MUST have experience in accounting/bookkeeping - Experience with accounting software, Quickbooks a plus ...

Trimax

Accounting/Administrative Specialist

Centennial, CO · On-site

$28 - $32/hr

... Invoice - Assist with phones - Other administrative duties as assigned Qualifications: - MUST have experience in accounting/bookkeeping - Experience with accounting software, Quickbooks a plus ...

Sonnenalp Hotel

Purchasing Supervisor

Vail, CO · On-site

$22 - $26/hr

Responsible for all receiving of product and cross checking against invoice. * Assist the Manager in the daily orders that need to be placed. * Assist the Manger in the monthly inventory check-list ...

FlexTek

Invoice Distribution Clerk

Sugar Land, TX · On-site

$27 - $30/hr

Organize and maintain electronic invoice records and supporting documentation * Assist with resolving invoice discrepancies by communicating with vendors and internal stakeholders * Partner with ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice assistant?

An invoice assistant needs strong attention to detail, excellent organizational skills, and proficiency with accounting software and spreadsheet tools. Good communication skills and basic understanding of financial processes are also important for accurate invoicing and record-keeping.

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
More about Invoice Assistant jobs
What cities are hiring for Invoice Assistant jobs? Cities with the most Invoice Assistant job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Assistant jobs? States with the most job openings for Invoice Assistant jobs include:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Parts Accounts Payable

AutoNation Toyota Fort Myers

Fort Myers, FL

Other

Re-posted 6 days ago

Job description

Position Overview

The Retail Parts Administrator assists technicians and retail parts customers.

What are the day-to-day responsibilities?

  • Assist customers in the selection and purchase of required parts, offer specials, and ensure that the customer is made aware of the full product line
  • Assist in maintaining parts bins and shelves in an orderly fashion
  • Ensure that all charge sales are signed by customers
  • Present all customers with the appropriate copy of the invoice
  • Assist in monthly parts returns
  • Keep current on new products and product updates
  • Determine availability and provide necessary information for out-of-stock parts and secure approval for special and/or emergency orders by Parts Manager
  • Assist with the maintenance of the parts catalog, price schedule, and other technical information and bulletins to include electronic cataloging
  • List and price out parts on repair orders and shop tickets
  • File Parts Department copies of invoices and purchase orders daily
  • Obtain time requirements from technicians and Service Advisors to ensure customer time frames are met

What are the requirements for this job?

  • High School diploma or equivalent
  • Excellent oral and written communication skills
  • Two years of previous parts experience
  • 10-Key and/or Alpha-Numeric Data Entry Skills
  • Ability to read and comprehend instructions and information
  • Must have a valid Driver's License

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