Invoice Assistant Jobs in Ontario (NOW HIRING)

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What's the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

As we continue our journey to becoming Canada's leading utility construction provider, we are looking for a Procurement Administrator (Administrative Support) to join our team. This role plays a key part in supporting procurement operations and ensuring efficient, accurate, and timely purchasing processes across our projects.

Reporting to the Project Services Team Lead, the Administrator will act as a vital link between the office, the field, and our vendor partners-helping maintain the flow of materials, equipment, and services required to keep our projects moving.

Location: Scarborough, ON

What You'll Do Here:

• Support procurement activities, including purchase order updates and adjustmentsProcess goods receipts in SAP for delivered materials and equipment
• Record and acknowledge subcontractor services in SAP
• Track deliveries and manage rental equipment and tooling through rental trackers
• Resolve procurement exceptions in real time (pricing, delivery, accounts, materials, and services)
• Perform invoice validation and support three-way matching (PO, receipt, invoice)
• Assist with basic bookkeeping functions, including invoice tracking, credits, and reconciliations
• Manage Purchase Card transactions and ensure compliance with company policies
• Investigate and resolve invoice discrepancies to support the procure-to-pay process
• Reconcile vendor statements and ensure all invoices are received, recorded, and processed accurately
• Maintain organized filing systems and procurement documentation
• Maintain strong communication with operations and field teams
• Administer Tool Hound system, including uploading certifications and test records
• Support vendor and subcontractor safety prequalification processes
• Assist with urgent field purchases and time-sensitive requests
• Perform additional administrative and procurement duties as needed
• Promote a culture of inclusion, collaboration, and continuous improvement 

What You Bring to the Team:

• Proven experience in procurement administration, accounts payable, or book-keeping-related roles
• Solid understanding of basic book-keeping principles, including invoices, credits, accruals, and reconciliations
• Demonstrated ability to perform and ensure accuracy in the three-way matching process
• Working knowledge of SAP and the procure-to-pay lifecycle will be an asset
• Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational, time management, and problem-solving skills
• Ability to work both independently and collaboratively while managing multiple priorities
• Proven ability to build strong relationships with internal teams and external vendors
• Ability to perform effectively in a fast-paced, deadline-driven environment
• Proactive mindset with the initiative to identify and resolve issues
• Commitment to fostering an inclusive, diverse, and respectful workplace

Reason of Vacancy: Replacement 

The expected pay range for this role is $50,000 - $60,000 per year

Individual pay is determined based on several factors such as work location, education, experience and unique skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.