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Invoice Assistant Jobs in New York (NOW HIRING)

Epiq

Sr. Consultant - Invoice Review

New York, NY · Remote

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

City of New York

Purchasing Assistant

Manhattan, NY · On-site

$60K - $70K/yr

In this position, the Purchasing Assistant is responsible for supporting the Unit as needed ... complete invoice approvals and processing. -Confer with project managers to ensure contract ...

City of New York

Purchasing Assistant

Manhattan, NY

$20.75 - $26.75/hr

In this position, the Purchasing Assistant is responsible for supporting the Unit as needed ... complete invoice approvals and processing. - Confer with project managers to ensure contract ...

City of New York

Purchasing Assistant

Manhattan, NY

$20.75 - $26.75/hr

In this position, the Purchasing Assistant is responsible for supporting the Unit as needed ... complete invoice approvals and processing. - Confer with project managers to ensure contract ...

PAC NYC

Production HR Assistant

New York, NY

$31.50/hr

This job will assist with the administrative tasks for the departments with a focus on HR onboarding tasks for weekly payroll with the occasional tasks of petty cash and invoice tracking. Your key ...

PAC NYC

Production HR Assistant

Manhattan, NY · On-site

$31.50/hr

Production HR Assistant PAC NYC is seeking a part-time (up to 10 hours/week) Production HR ... Invoice Tracking as assigned * Other related tasks as assigned and required. Compensation: This is ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice assistant?

An invoice assistant needs strong attention to detail, excellent organizational skills, and proficiency with accounting software and spreadsheet tools. Good communication skills and basic understanding of financial processes are also important for accurate invoicing and record-keeping.

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in New York? The most popular types of Invoice jobs in New York are:
What cities in New York are hiring for Invoice Assistant jobs? Cities in New York with the most Invoice Assistant job openings:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Invoice Processing Assistant

Metropolitan Transportation Authority

New York, NY • On-site

$44K/yr

Full-time

Posted 16 days ago

Metropolitan Transportation Authority rating

7.5

Company rating: 7.5 out of 10

Based on 134 frontline employees who took The Breakroom Quiz

58th of 97 rated public transport

Job description

Description
Position at MTA Headquarters
JOB TITLE:
Invoice Processing Assistant
SALARY RANGE:
$44,626* (salary non-negotiable)
DEPT/DIV:
MTA Police Department
SUPERVISOR:
Chief, Resource Management Command Staff
LOCATION:
420 Lexington Ave, New York, NY 10170
HOURS OF WORK:
Monday - Friday, 9:00 am - 5:30 pm
*This position is an IBT 808 represented role and therefore covered by a collective bargaining agreement.
Opening:
The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation's largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.
Job Summary:
As an operating department, the MTA Police Department must internally process requests for goods and services, vendor invoices, and verification of receipt in accordance with the MTA Police Department Procurement Policy. This position will be accountable for all data entry and file maintenance of procurement-related documents.
Responsibilities:
  • Process all MTAPD procurement transactions based on MTAPD member requests to meet the needs of the department.
  • Generate procurement records in the MTAPD procurement database to capture transaction data for the purpose of maintaining accurate procurement data.
  • Stamp and code invoices with applicable general ledger and expense codes to properly deduct funds from the allocated budget.
  • Generate file folders for each transaction and maintain procurement files in accordance with MTAPD procurement processes to utilize for auditing purposes.
  • Verify the receipt of goods and services if no receipt form is submitted.
  • Order and stock MTAPD Operations Support office supplies on an as needed basis.
  • Provide general clerical assistance as it relates to the Procurement Department.

Knowledge/Skills/Abilities:
  • Strong attention to detail.
  • Excellent communication and interpersonal skills.
  • Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, Access, and Outlook.
  • Ability to create and execute queries in Microsoft Access

Required Education and Experience:
  • High school diploma or GED.
  • Possesses a minimum of three (3) years procurement related experience.
  • Possess a minimum of three (3) years of experience using Microsoft Office Suite.

Other Information
May need to work outside of normal work hours (i.e., evenings and weekends)
Travel may be required to other MTA locations or other external sites.
According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").
Equal Employment Opportunity
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

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