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Invoice Assistant Jobs (NOW HIRING)

KidsPeace

PERMANENCY SUPERVISOR

Chalfont, PA

$20/hr

Participate in the marketing of Family Finding units of service. * Assist with monthly SWAN invoice. * Assist with proofreading of SWAN documents for Permanency Specialists as needed. * Provide ...

PSA BDP

Freight Invoice Auditor

Allentown, PA · On-site

Job Title Freight Invoice Auditor Education Associate Degree Location Allentown - Allentown, PA ... operations. * Assist with freight payment processing across multiple transportation modes ...

Aquaamerica

Invoice Process Analyst III

Pittsburgh, PA · On-site

Handle more complex invoicing activities (i.e., applications, mass uploads, invoices requiring unique handling) * Assist Invoice Processing Analysts in resolving queries, incidents and exceptions ...

KidsPeace

PERMANENCY SUPERVISOR

Chalfont, PA · On-site

$20/hr

Participate in the marketing of Family Finding units of service. * Assist with monthly SWAN invoice. * Assist with proofreading of SWAN documents for Permanency Specialists as needed. * Provide ...

PSA BDP

Freight Invoice Auditor

Allentown, PA · On-site

Job Title Freight Invoice Auditor Education Associate Degree Location Allentown - Allentown, PA ... operations. * Assist with freight payment processing across multiple transportation modes ...

Cerris Systems

Service Coordinator

Omaha, NE · On-site

$19.25 - $24.25/hr

Post-service follow-up with customers to ensure satisfaction prior to sending invoice. * Assist in the coordination and scheduling of maintenance contract activities. * Assist in the coordination of ...

PSA BDP

Freight Invoice Auditor

Allentown, PA

Job Title Freight Invoice Auditor Education Associate Degree Location Allentown - Allentown, PA ... operations. * Assist with freight payment processing across multiple transportation modes ...

PKR

AP Accountant Invoice Processing Analyst

Radnor, PA · On-site

$65K - $70K/yr

What Our Client Needs Our client is seeking an AP Accountant Invoice Processing Analyst to support ... Review vendor statements and assist with account reconciliation activities. * Partner with ...

New

Epiq

Sr. Consultant - Invoice Review

Seattle, WA

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

Epiq

Sr. Consultant - Invoice Review

New York, NY

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... The Sr. Consultant - Invoice Review role is critical to the delivery of high impact spend ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

More about Invoice Assistant jobs
What cities are hiring for Invoice Assistant jobs? Cities with the most Invoice Assistant job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Assistant jobs? States with the most job openings for Invoice Assistant jobs include:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in the United States as of May 2026, with employment types broken down into 90% Full Time, 7% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, and 3% Remote job distribution.

invoice

c3ffde57dbe0ec1097daaca2ca961902

Chesapeake, VA

$16 - $18/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

Job description

Benefits:
  • Paid time off
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Vision insurance

About the Role:
Join our dynamic team at in Chesapeake, VA, as office Specialist. This exciting role offers the opportunity to manage invoicing processes, ordering parts and checking in parts in ensuring accuracy and efficiency while contributing to our commitment to exceptional service. We are a commercial repair company for HVAC, restaurant equipment, refrigeration plumbing, electrical repair company.
Responsibilities:
  • Prepare and issue customer invoices in a timely manner.
  • Ordering parts for jobs that need to be done.
  • Checking in parts
  • Maintaining a PO 's
  • Maintain accurate records of all invoicing transactions.
  • Assist in the development and implementation of invoicing procedures.
  • Utilize invoicing software and tools to enhance efficiency.
Requirements:
  • Proven experience in invoicing or accounts receivable roles.
  • Strong attention to detail and organizational skills.
  • Familiarity with accounting software and Microsoft Excel.
  • Excellent communication and customer service skills.
  • Ability to work independently and manage multiple priorities. High school diploma or equivalent; degree in finance or related field preferred.
  • Positive attitude and a team-oriented mindset.
About Us: Our company has been a trusted leader in the industry, committed to delivering top-notch services to our clients. Our employees love the supportive work environment and opportunities for professional growth, making us a great place to build your career.