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Invoice Assistant Jobs (NOW HIRING)

MyFlorida

INVOICE ANALYST

Raiford, FL · On-site

$45K - $54K/yr

Records Management and Work Environment Keep invoice files updated and inspection-ready; assist ... with public records requests; foster a positive work environment with management and stakeholders.

State of Florida

INVOICE ANALYST

Raiford, FL · On-site

$45K - $54K/yr

Records Management and Work Environment Keep invoice files updated and inspection-ready; assist ... with public records requests; foster a positive work environment with management and stakeholders.

AutoNation

PARTS ADMINISTRATOR-WHOLESALE

Dodge, NE · On-site

$20 - $23.50/hr

Present all customers with the appropriate copy of the invoice * Assist in monthly parts returns * Keep current on new products and product updates * Determine availability and provide necessary ...

Aston Carter

Customer Invoice Specialist

Pontiac, MI · On-site

$25 - $27/hr

Support accounts payable by managing invoice intake, coding and routing invoices for approval, and following up on exceptions to ensure timely resolution. * Assist with purchase order and receipt ...

FlexTek

Invoice Distribution Clerk

Sugar Land, TX · On-site

$27 - $30/hr

Organize and maintain electronic invoice records and supporting documentation * Assist with resolving invoice discrepancies by communicating with vendors and internal stakeholders * Partner with ...

KidsPeace

PERMANENCY SUPERVISOR

Chalfont, PA · On-site

$20/hr

Participate in the marketing of Family Finding units of service. * Assist with monthly SWAN invoice. * Assist with proofreading of SWAN documents for Permanency Specialists as needed. * Provide ...

Fluor

Contracts Invoice Technician

Greenville, SC · On-site

Prepare and maintain reports related to invoice status, aging, accruals, and contract financials. Assist with monthend close activities, ensuring proper coding, documentation, and submission ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much do invoicing clerks make?

Invoicing clerks typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced clerks with specialized skills or certifications can earn higher wages. They often work in office environments using accounting software to process invoices and manage billing records.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can vary with full-time positions offering annual pay ranging from approximately $25,000 to $45,000. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice processing?

An Invoice Assistant needs strong attention to detail, good organizational skills, and proficiency with accounting software or spreadsheet tools. Knowledge of basic accounting principles and the ability to verify data accuracy are essential for efficient invoice processing.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
More about Invoice Assistant jobs
What cities are hiring for Invoice Assistant jobs? Cities with the most Invoice Assistant job openings:
What are the most commonly searched types of Invoice jobs? The most popular types of Invoice jobs are:
What states have the most Invoice Assistant jobs? States with the most job openings for Invoice Assistant jobs include:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Shop Invoice & Administrative Assistant

CRC TRANSPORT LLC

Pensacola, FL • On-site

$18 - $30/hr

Full-time

Dental, Vision, Retirement

Re-posted 4 days ago

Job description

Benefits:
  • 401(k)
  • Competitive salary
  • Dental insurance
  • Opportunity for advancement
  • Training & development
  • Vision insurance

We are seeking a detail-oriented and reliable Shop Invoice & Administrative Assistant to support daily operations in our maintenance/shop environment. This position is responsible for preparing and calculating customer invoices, ensuring accuracy of work orders, and assisting with general administrative tasks related to shop operations.
Key Responsibilities:

  •  Prepare, review, and calculate invoices based on completed shop work orders 
  •  Verify labor hours, parts usage, and service records for accuracy 
  •  Enter and update data in company systems and spreadsheets 
  •  Communicate with shop personnel to clarify job details when needed 
  •  Maintain organized records of invoices, work orders, and supporting documents 
  •  Assist with general administrative and office tasks as required 
  •  Ensure all billing information is accurate and submitted on time 
Requirements:

  •  Strong computer skills (MS Office, especially Excel, and general data entry systems) 
  •  High attention to detail and accuracy in calculations 
  •  Ability to organize and manage multiple tasks efficiently 
  •  Basic understanding of shop or fleet operations is an advantage 
  •  Previous experience in shop administration, billing, or invoicing is highly preferred 
  •  Strong communication and teamwork skills 
Preferred Experience:

  •  Prior experience in a trucking shop, repair facility, or fleet maintenance environment 
  •  Familiarity with work orders, parts tracking, or repair billing processes 
Personal Qualities:

  •  Responsible and reliable 
  •  Organized and detail-focused 
  •  Able to work in a fast-paced operational environment