Invoice Assistant Jobs in California (NOW HIRING)

PACE Supply is looking for a detail-oriented Invoice Parser Support Representative to support our Accounts Payable team. In this temporary role, you'll play a critical part in ensuring vendor invoices are accurately reviewed, processed, and routed for payment. If you enjoy solving problems, working with technology, and thrive in a fast-paced environment, we'd love to hear from you.

The Invoice Parser Support Representative is responsible for reviewing, validating, correcting, and routing vendor invoices through PACE Supply's invoice processing system (SNAP). This position works closely with Accounts Payable, Purchasing, Receiving, and vendors to resolve invoice discrepancies and ensure invoices are processed accurately and timely.

This is an excellent opportunity for someone with accounting, accounts payable, administrative, or invoice processing experience who is looking to grow their skills in a collaborative environment.

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• Review unassigned invoices within the SNAP invoice processing system.
• Validate invoice information, including purchase order numbers, invoice dates, invoice numbers, pricing, quantities, and totals.
• Process and route credit memos appropriately.
• Split and organize PDF invoice documents when multiple invoices are received together.
• Identify and reroute Direct Purchase Order invoices to the appropriate team.
• Review invoice listings for outstanding credits and unmatched invoices.
• Monitor invoices older than 15 days and assist with resolving receiving and invoice variances.
• Obtain Proofs of Delivery (PODs) and work with Receiving teams to resolve discrepancies.
• Research and resolve pricing, quantity, freight, and receiving variances.
• Submit completed invoices through MIS for payment processing.
• Ensure invoices are resolved in a timely manner and prevent invoices from aging beyond established guidelines.
• Collaborate with internal departments to support efficient invoice processing and payment accuracy.

• High school diploma or equivalent required.
• Previous experience in Accounts Payable, Accounting, Administrative Support, Data Entry, or Invoice Processing preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and analytical abilities.
• Effective written and verbal communication skills.
• Comfortable learning new systems and technology.
• Basic proficiency with Microsoft Excel and Microsoft Office.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Pre-Employment Requirements

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:

Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. 

Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test: A drug test will be administered to ensure a drug-free workplace.

Benefit Snapshot:

PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO

*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at (844)-393-7172.