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Invoice Assistant Jobs in California (NOW HIRING)

Staffactory

Fiscal Assistant

Diamond Bar, CA · On-site

FISCAL ASSISTANT # SUBMISSION ALLOWED: 1 LOCATION: Diamond Bar, CA. DURATION: Approximately 6 ... Verifying and calculating invoice amounts including credit memos and use and sale taxes. * Contacts ...

Artius Solutions

Administrative Assistant

Commerce, CA · On-site

$30 - $33/hr

Handle office supply ordering and invoice tracking * Assist with Accounts Payable tasks and reconciliation support * Support special projects and administrative operations * Maintain file retention ...

Kinetic Personnel Group

Office Assistant

Costa Mesa, CA · On-site

$26 - $29/hr

... invoice discrepancies and work with vendors and internal teams to resolve issues • Verify receipts and reconcile purchases made by Regional Managers using company credit cards • Assist with ...

Crane Company

Executive Assistant

Los Angeles, CA · On-site

$75K - $85K/yr

Job Summary: The Executive Assistant provides high-level administrative support requiring ... Manage corporate mobile devices, including ordering, upgrades, replacements, and monthly invoice ...

Crane Co.

Executive Assistant

Los Angeles, CA · On-site

$75K - $85K/yr

Job Summary: The Executive Assistant provides high-level administrative support requiring ... Manage corporate mobile devices, including ordering, upgrades, replacements, and monthly invoice ...

Crane Company

Executive Assistant

Los Angeles, CA · On-site

$75K - $85K/yr

Job Summary: The Executive Assistant provides high-level administrative support requiring ... Manage corporate mobile devices, including ordering, upgrades, replacements, and monthly invoice ...

La Sierra University

IT Student Assistant

Riverside, CA · On-site

$16.90/hr

... invoice tracking, and payment follow-up. The student assistant will also contribute to general ... office support and customer service for campus technology needs. Key Responsibilities: * Assist ...

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Invoice Assistant information

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What does an invoice assistant do?

An invoice assistant is responsible for preparing, processing, and managing invoices to ensure accurate billing and record-keeping. They often use accounting software and verify payment details, supporting the finance or accounting team in maintaining financial accuracy and efficiency.

What are the most commonly searched types of Invoice jobs in California?

The most popular types of Invoice jobs in California are:

What cities in California are hiring for Invoice Assistant jobs?

Cities in California with the most Invoice Assistant job openings:

Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Korean-Bilingual Administrative Assistant

Thomas Talent Network

Los Angeles, CA • Hybrid

$18.75 - $23.75/hr

Contractor

Re-posted 20 days ago

Job description

We are seeking a Korean-Bilingual Administrative Assistant for a hybrid contract role supporting accounts and invoicing operations at a beauty company headquarters in Los Angeles, CA.

**Role Overview**

This role supports invoice processing, data entry, ERP system management, and PO processing. Korean language proficiency is a hard requirement — this is a bilingual work environment.

**Key Responsibilities**

- File and collect invoices

- Submit invoices within the ERP system

- Accurately enter invoice data into the system

- Process purchase orders (POs) and update ERP records

**Requirements**

- Korean-bilingual — professional fluency in Korean is non-negotiable

- 2–4 years of administrative experience with accounts and invoicing knowledge

- Experience with ERP systems (SAP, NetSuite, Concur, or similar)

- Basic Microsoft Excel proficiency

- Based near Los Angeles — must report onsite for hybrid schedule

**Nice to Have**

- Sourcing or procurement experience

- Prior experience in beauty, retail, or consumer goods industry

**Schedule**

Hybrid | Monday–Friday, 8:00 AM–5:00 PM PST | 40 hours/week

Contract: 3 months, then extend month by month. Expected start: ASAP

1 interview round — onsite with Hiring Manager.