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Invoice Assistant Jobs in Texas (NOW HIRING)

FlexTek

Invoice Distribution Clerk

Sugar Land, TX · On-site

$27 - $30/hr

Organize and maintain electronic invoice records and supporting documentation * Assist with resolving invoice discrepancies by communicating with vendors and internal stakeholders * Partner with ...

Prim

Fleet PO Invoice Supervisor

Denton, TX · On-site

$60K - $70K/yr

Manage and lead Fleet Invoice Team to achieve desired results. * Assist in development of new process capabilities. * Research and resolve vendor invoice discrepancies. * Review and ensure monthly ...

United Rentals

Invoice Support Coordinator

Midland, TX · On-site

The Invoice Support Coordinator is responsible for the daily tracking of TT equipment on rent. You ... File field service tickets for companies that require it for billing upload. Assist with ...

New

ABM

Financial Assistant

Austin, TX · On-site

Financial Assistant Job Summary: We are seeking a reliable and detail-oriented Financial Assistant ... Experience working with high-volume invoice processing environments. * Proficiency in Microsoft ...

Talent Corps Direct

Be Seen First

Accounting Assistant - Commercial Construction

Farmers Branch, TX · On-site

$40K - $60K/yr

Reconcile vendor statements and assist with resolving invoice discrepancies. * Maintain accurate records of vendor and subcontractor payments. Construction Accounting Support * Assist with ...

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All JobsInvoice JobsInvoice Assistant JobsInvoice Assistant Jobs in Texas

Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much do invoicing clerks make?

Invoicing clerks typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced clerks with specialized skills or certifications can earn higher wages. They often work in office environments using accounting software to process invoices and manage billing records.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can vary with full-time positions offering annual pay ranging from approximately $25,000 to $45,000. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice processing?

An Invoice Assistant needs strong attention to detail, good organizational skills, and proficiency with accounting software or spreadsheet tools. Knowledge of basic accounting principles and the ability to verify data accuracy are essential for efficient invoice processing.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Texas? The most popular types of Invoice jobs in Texas are:
What cities in Texas are hiring for Invoice Assistant jobs? Cities in Texas with the most Invoice Assistant job openings:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in Texas as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution.
Accounts Receivable & Payable Specialist (32306)

Accounts Receivable & Payable Specialist (32306)

ALTIVIA

Houston, TX • On-site

$19.25 - $25.50/hr

Full-time

Re-posted 13 days ago

Job description

Key Responsibilities

Accounts Receivable (Primary – ~75%)

  • Generate and issue all customer invoices and billing transactions
  • Apply daily cash receipts accurately and timely
  • Maintain and reconcile AR subledger to the general ledger
  • Monitor AR aging and identify past-due balances
  • Track and communicate discrepancies or adjustments to accounting
  • Maintain supporting documentation for all AR activity
  • Assist with collection tracking and follow-up support (accountants own strategy)

Accounts Payable (Secondary – ~25%)

  • Enter and process vendor invoices
  • Support three-way match process (PO, receipt, invoice)
  • Assist with weekly payment runs and disbursements
  • Maintain vendor records and documentation
  • Provide backup support for Accounts Payable under AP leadership

Process & Controls

  • Maintain consistent, accurate transaction processing workflows
  • Ensure compliance with internal controls and documentation standards
  • Support audit requests related to AR/AP transactions
  • Identify process improvement opportunities and drive consistency in execution

Qualifications

Experience

  • 2-5 years of experience in Accounts Receivable, Accounts Payable, or similar transactional accounting role
  • Experience with invoicing, cash application, or vendor processing
  • ERP system experience preferred (e.g., NetSuite, SAP, or similar)

Skills

  • Strong attention to detail and accuracy
  • Highly organized and process-driven
  • Ability to manage daily transactional volume reliably
  • Effective communication with internal teams and external stakeholders
  • Comfortable working in a structured, deadline-driven environment

Success Metrics

  • Cash receipts applied within 1 business day
  • AR subledger reconciles cleanly to the general ledger each close
  • Minimal processing errors or rework
  • Timely and accurate invoice and payment processing
  • Clean documentation and audit trail for all transactions

Reporting & Structure

  • Reports to: Vice President - Finance
  • Works closely with:
    • Accounting team (for reconciliations and issue resolution)
    • Accounts Payable lead (for AP coordination)
    • Operations / commercial teams (as needed for billing support)

Role Scope Clarification

This role is focused on transaction execution and process integrity.

  • Responsible for: AR processing, cash application, AP support
  • Not responsible for: financial statement preparation, forecasting, or GL ownership

Growth Opportunity:
This role offers the opportunity to develop broader accounting experience over time, including exposure to financial close processes and operational finance.

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