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Invoice Assistant Jobs in Miami, FL (NOW HIRING)

Heico

Invoicing Clerk

Miami, FL

Assistant Controller Prime Air LLC was founded in 1995 and has grown to represent one of the ... Invoice sales orders after proof of shipment * At month end ensure all sales orders with current ...

HEICO

Invoicing Clerk

Miami, FL

Assistant Controller Prime Air LLC was founded in 1995 and has grown to represent one of the ... Invoice sales orders after proof of shipment * At month end ensure all sales orders with current ...

HEICO

Invoicing Clerk

Miami, FL · On-site

Assistant Controller Prime Air LLC was founded in 1995 and has grown to represent one of the ... Invoice sales orders after proof of shipment * At month end ensure all sales orders with current ...

Lunacon Engineering Group

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Accounting & Invoice Support * Encode vendor and subcontractor invoices into the accounting system ... Route invoices for approval and track approval status. * Assist the accounting team with invoice ...

Lunacon Engineering Group

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Accounting & Invoice Support * Encode vendor and subcontractor invoices into the accounting system ... Route invoices for approval and track approval status. * Assist the accounting team with invoice ...

Lunacon

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Accounting & Invoice Support * Encode vendor and subcontractor invoices into the accounting system ... Route invoices for approval and track approval status. * Assist the accounting team with invoice ...

Lunacon Engineering Group

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Accounting & Invoice Support * Encode vendor and subcontractor invoices into the accounting system ... Route invoices for approval and track approval status. * Assist the accounting team with invoice ...

Creative Equities LLC

Be Seen First

Administrative Assistant - Accounts Payable

Miami, FL · On-site

$50K/yr

Responsibilities 1. Manage accounts payable, including invoice processing, and basic bookkeeping ... 4. Assist with general administrative and operational tasks as needed. 5. Maintain organized ...

5TH HQ LLC

Administrative Assistant

Fort Lauderdale, FL · On-site

$20/hr

We're searching for an Administrative Assistant who will doing the differents task in the Payroll ... Prepares the Invoice and Packing list once the order is ready. * Maintains customers' price list ...

5TH HQ

Administrative Assistant

Davie, FL

$16.50 - $22.25/hr

... Administrative Assistant in Davie, FL who will be responsible for a variety of clerical and ... Prepares the invoice and packing list once the order is ready. * Works in liaison with Logistics ...

5TH HQ LLC

Administrative Assistant

Fort Lauderdale, FL · On-site

$19 - $21/hr

... Administrative Assistant in Davie, FL who will be responsible for a variety of clerical and ... Prepares the invoice and packing list once the order is ready. * Works in liaison with Logistics ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice assistant?

An invoice assistant needs strong attention to detail, excellent organizational skills, and proficiency with accounting software and spreadsheet tools. Good communication skills and basic understanding of financial processes are also important for accurate invoicing and record-keeping.

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Miami, FL? The most popular types of Invoice jobs in Miami, FL are:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in Miami, FL as of June 2026, with employment types broken down into 2% As Needed, 42% Full Time, 49% Part Time, 2% Temporary, and 5% Contract. Highlights an 43% Physical, 1% Hybrid, and 56% Remote job distribution.

Invoicing Clerk

Heico

Miami, FL

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

Job description

Job Title: Invoicing Clerk

Job Type: Full-Time - 100%on-site position

Location:Customer Service Department in Miami, FL
Office address:230 NE 70th Street, Miami, FL 33138

Reports to: Assistant Controller
Prime Air LLC was founded in 1995 and has grown to represent one of the foremost suppliers of quality aircraft parts to the worldwide commercial aircraft aftermarket. Led by executives who have over a decade of experience in this industry, Prime Air has developed a customer base that includes some of the top commercial airlines, cargo carriers, repair/maintenance facilities and other re-distributors. Prime Air's remarkable success can be attributed to its customer-centric focus.

Prime Air was acquired in September 2006 by HEICO Corporation (HEI), publicly traded and became a subsidiary within the HEICO Repair Group (www.heico.com).

  • Competitive compensation package, including performance bonus and annual performance increase
  • 8 hours daily, Monday - Friday (8.30 AM -5.00 PM) on-site/in the office
  • Starting 3-week vacation
  • Blue Cross Blue Shield Health insurance, Dental & Vision Insurance, Life Insurance
  • 401K plus company matching program

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

  • Review sales order in ERP system to ensure matching customer Purchase Orders prior to processing
  • Communicate with operations, sales, and customer service departments to correct errors before invoices are sent to customers
  • Process sales orders once all information has been reviewed for accuracy
  • Pick Sales order when ready to ship in ERP system
  • Invoice sales orders after proof of shipment
  • At month end ensure all sales orders with current shipping date have been processed
  • Prepare Cores Due Reconciliation
  • Filling of Sales Orders Packages
  • Interface with internal customers daily and support initiatives as assigned by manager
  • Ensure preparation and issuance of checks as needed, verifying accuracy and obtaining required approvals

JOB REQUIREMENTS

  • Associates Degree or a minimum 3 year of related experience and training,
  • Advanced proficiency in all Microsoft Office products and knowledge of software packages.
  • Position will require frequent communication with internal and external parties via email, phone and in-person.
  • Organized and detail-oriented in a fast- paced environment; able to multi-task and think creatively; efficient and accurate working within deadlines
  • Possesses excellent written and verbal communication skills
  • Able to comprehend, analyze and interpret complex business documents

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