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Invoice Assistant Jobs in Virginia (NOW HIRING)

c3ffde57dbe0ec1097daaca2ca961902

invoice

Chesapeake, VA · On-site

$16 - $18/hr

Maintain accurate records of all invoicing transactions. * Assist in the development and implementation of invoicing procedures. * Utilize invoicing software and tools to enhance efficiency.

C & F Enterprises

Invoice Data Entry Clerk

Newport News, VA · On-site

$15.50 - $20.75/hr

The Invoice Department is divided by business focus (i.e. C&F Enterprises, Gallery II, and Napa ... Generate and adhere shipping labels for accurate delivery of product. * Assist Sales team with ...

C&F Home

Invoice Data Entry Clerk

Newport News, VA · On-site

$14 - $14.50/hr

The Invoice Department is divided by business focus (i.e. C&F Enterprises, Gallery II, and Napa ... Generate and adhere shipping labels for accurate delivery of product. * Assist Sales team with ...

Insight Global

Financial Assistant

Alexandria, VA · On-site

$25 - $30/hr

Insight Global is seeking a detail-oriented and highly organized Finance Administrative Assistant ... Help the accounting department stay current with invoice processing and data entry backlog.

Dollar Tree

Billing Assistant

Chesapeake, VA · On-site

$19.50 - $21.50/hr

Billing Assistant Your attention to detail , organizational skills , and customer service mindset ... Invoice & Billing Administration * Process contractor agreements and supporting billing ...

Dollartree

Billing Assistant

Chesapeake, VA

$19.50 - $21.50/hr

Billing Assistant Your attention to detail , organizational skills , and customer service mindset ... Invoice & Billing Administration * Process contractor agreements and supporting billing ...

FMI

Assistant, Accounts Payable

Arlington, VA

$21.75 - $27.25/hr

Maintain/coordinate A/P invoice tracking. Maintain vendor files and accounts payable records. Process expense reports and payments when the Accounts Payable Manager is on leave. Assist with monthly ...

FMI

Assistant, Accounts Payable

Arlington, VA

$21.75 - $27.25/hr

Maintain/coordinate A/P invoice tracking. * Maintain vendor files and accounts payable records. * Process expense reports and payments when the Accounts Payable Manager is on leave. * Assist with ...

Riverside

$18.90 - $24.60/hr

Follows-up on outstanding invoice inquiries. * Provide historical reference by developing and ... Office Assistant (Required) * Microsoft Office Experience (Required) Skills and Abilities

Riverside

$18.20 - $23.68/hr

Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support ... High School Diploma or GED, (Required) Experience * 2 years Administrative Assistant/Secretary ...

New

TJ's Safety Training and Staffing, LLC

Be Seen First

Office Assistant

Farmville, VA · On-site

$14 - $16/hr

This role includes administrative support, data entry, invoice processing, office supply management ... We will assist you in finding your next job quickly, ensuring weekly pay and a flexible schedule ...

Tecta America

Administrative Assistant

Virginia Beach, VA · On-site

$20 - $22/hr

The Administrative Assistant will manage front office operations and provide support across various ... Experience working with a construction company is a plus. * 1 year experience with AP/AR, invoice ...

Roof Services

Administrative Assistant

Virginia Beach, VA · On-site

$20 - $22/hr

The Administrative Assistant will manage front office operations and provide support across various ... Experience working with a construction company is a plus. * 1 year experience with AP/AR, invoice ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice assistant?

An invoice assistant needs strong attention to detail, excellent organizational skills, and proficiency with accounting software and spreadsheet tools. Good communication skills and basic understanding of financial processes are also important for accurate invoicing and record-keeping.

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Virginia? The most popular types of Invoice jobs in Virginia are:
What cities in Virginia are hiring for Invoice Assistant jobs? Cities in Virginia with the most Invoice Assistant job openings:
Invoice Assistant jobs near you

invoice

c3ffde57dbe0ec1097daaca2ca961902

Chesapeake, VA • On-site

$16 - $18/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Benefits:
  • Paid time off
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Vision insurance

About the Role:
Join our dynamic team at in Chesapeake, VA, as office Specialist. This exciting role offers the opportunity to manage invoicing processes, ordering parts and checking in parts in ensuring accuracy and efficiency while contributing to our commitment to exceptional service. We are a commercial repair company for HVAC, restaurant equipment, refrigeration plumbing, electrical repair company.  
Responsibilities:
  • Prepare and issue customer invoices in a timely manner.
  • Ordering parts for jobs that need to be done.
  • Checking in parts
  • Maintaining a PO 's 
  • Maintain accurate records of all invoicing transactions.
  • Assist in the development and implementation of invoicing procedures. 
  • Utilize invoicing software and tools to enhance efficiency.
Requirements:
  • Proven experience in invoicing or accounts receivable roles.
  • Strong attention to detail and organizational skills.
  • Familiarity with accounting software and Microsoft Excel.
  • Excellent communication and customer service skills.
  • Ability to work independently and manage multiple priorities. High school diploma or equivalent; degree in finance or related field preferred.
  • Positive attitude and a team-oriented mindset.
About Us:  Our company has been a trusted leader in the industry, committed to delivering top-notch services to our clients. Our employees love the supportive work environment and opportunities for professional growth, making us a great place to build your career.