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Invoice Assistant Jobs in Virginia (NOW HIRING)

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invoice

Chesapeake, VA · On-site

$16 - $18/hr

Maintain accurate records of all invoicing transactions. * Assist in the development and implementation of invoicing procedures. * Utilize invoicing software and tools to enhance efficiency.

GDIT

Government Billing Analyst

Falls Church, VA · Hybrid

$70K - $75K/yr

Reconcile Unbilled balances, including booked to billed analysis per applicable invoice. * Assist with the collection process. * Participates in special projects, as required. WHAT YOU'LL NEED TO ...

GDIT

Government Billing Analyst

Herndon, VA · Hybrid

$70K - $75K/yr

Reconcile Unbilled balances, including booked to billed analysis per applicable invoice. * Assist with the collection process. * Participates in special projects, as required. WHAT YOU'LL NEED TO ...

Douglas Aquatics

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Douglas Aquatics is seeking an articulate, results oriented Administrative Assistant to join our ... Invoice Processing: * Receive and log incoming invoices from vendors. * Verify invoice accuracy ...

Douglas Aquatics

Administrative Assistant

Richmond, VA

$17.75 - $24/hr

... Assistant to join our Richmond team. The ideal candidate will have some bookkeeping experience ... Invoice Processing: * Receive and log incoming invoices from vendors. * Verify invoice accuracy ...

New

USIC

Administrative Assistant

Waynesboro, VA

$17.25 - $23.25/hr

Summary The Administrative Assistant must perform clerical and administrative functions such as ... Invoice customers including requested supporting documents neatly, timely and accurately * Set up ...

USIC

Administrative Assistant

Waynesboro, VA · On-site

$17.25 - $23.25/hr

Summary The Administrative Assistant must perform clerical and administrative functions such as ... Invoice customers including requested supporting documents neatly, timely and accurately * Set up ...

USIC

Administrative Assistant

Waynesboro, VA · On-site

$17.25 - $23.25/hr

Summary The Administrative Assistant must perform clerical and administrative functions such as ... Invoice customers including requested supporting documents neatly, timely and accurately * Set up ...

FMI

Assistant, Accounts Payable

Arlington, VA

$21.75 - $27.25/hr

Maintain/coordinate A/P invoice tracking. Maintain vendor files and accounts payable records. Process expense reports and payments when the Accounts Payable Manager is on leave. Assist with monthly ...

FMI

Assistant, Accounts Payable

Arlington, VA · On-site

$21.75 - $27.25/hr

Maintain/coordinate A/P invoice tracking. * Maintain vendor files and accounts payable records. * Process expense reports and payments when the Accounts Payable Manager is on leave. * Assist with ...

Riverside

Administrative Assistant II

Newport, VA · On-site

$17.25 - $23.25/hr

Follows-up on outstanding invoice inquiries. * Provide historical reference by developing and ... Office Assistant (Required) * Microsoft Office Experience (Required) Skills and Abilities

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Virginia? The most popular types of Invoice jobs in Virginia are:
What cities in Virginia are hiring for Invoice Assistant jobs? Cities in Virginia with the most Invoice Assistant job openings:
Invoice Assistant jobs near you

Invoice Processing Coordinator (Vetting)

ZIM

Virginia Beach, VA • On-site

$17 - $22.50/hr

Full-time

Posted 3 days ago

Job description

Main Purpose of the Role:

Supporting AP and Finance Supervisors, Managers and Director in validating invoices and purchaser orders for invoice processing or automatic processing exceptions. This to support cost control and invoicing processes for the USA. Facilitates validation of invoices for accurate pricing and service levels (quantities and rates) in accordance with the organization/company policies, contracts and service level agreements. Also, responsible to assist in ascertaining cost data, creating, and analyzing reports for Management. In addition, will coordinate supervise a team of Coordinators responsible for facilitating invoice payments resolution process, purchase order efficiency validation of costs paid for Operational, Logistics and Equipment related invoices.

Main Tasks:

Facilitate validation of invoices and purchase orders for payment approvals

Review and mark documents for payment, aiming for on-time payment processing.

Assist in the payment run process, ensuring accuracy and compliance with company policies.

Assist with monitoring and creating new KPI’s to maintain performance

Provide training to new employees ensuring understanding in system processes.

Ensure timely and accurate vetting/review of invoices (for Price, Service and quantity)

Ensure timely and accurate vetting/review of Purchase orders (for Price, Service and quantity)

Facilitate coordination of Invoice Processing via EDI and or any/all AP methods.

Facilitate coordination of Invoice Processing issues with AP Resolution Team or other support teams as needed.

Maintain and Report Team KPIs and Finance Related KPI’s including but not limited to: Team Productivity, Auto PO and Invoice Processing Efficiency.

Assist in Cost and Provision forecasts.

Assist in Purchase Order Analysis (MR11)

Update SharePoint’s procedure hub with any changes.

Participate and assist to maintain and update US Cyber Readiness information.

Provide leadership and support to the AP team, ensuring effective collaboration and workflow management.

Participate in periodic audits of AP processes to identify areas for improvement and efficiency gains.

Assist with special projects and process improvement initiatives as assigned by management.


Function:
Countries & Business Development
Requirements:

Required:

•Bachelor’s degree in accounting, Finance, or a related field, or equivalent work experience.

•5+ years of experience in Accounts Payable or related financial operations, with at least 2 years in a supervisory role.

•Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP).

•Experience with SAP or similar ERP systems is preferred.

•Ability to manage multiple priorities, meet deadlines, and lead a team effectively.

•Strong analytical and problem-solving skills with a focus on process improvement.

•Excellent communication skills, both written and verbal.

Preferred Qualifications:

•Experience with eFast or similar invoice processing platforms.

•Familiarity with forecasting cash flows.

•Prior experience in vendor dispute resolution and compliance reporting.