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Invoice Assistant Jobs in Virginia (NOW HIRING)

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invoice

Chesapeake, VA · On-site

$16 - $18/hr

Maintain accurate records of all invoicing transactions. * Assist in the development and implementation of invoicing procedures. * Utilize invoicing software and tools to enhance efficiency.

C&F Home

Invoice Data Entry Clerk

Newport News, VA · On-site

$15.50 - $20.75/hr

The Invoice Department is divided by business focus (i.e. C&F Enterprises, Gallery II, and Napa ... Generate and adhere shipping labels for accurate delivery of product. * Assist Sales team with ...

New

C&F Home

Invoice Data Entry Clerk

Newport News, VA · On-site

$14 - $14.50/hr

The Invoice Department is divided by business focus (i.e. C&F Enterprises, Gallery II, and Napa ... Generate and adhere shipping labels for accurate delivery of product. * Assist Sales team with ...

New

Douglas Aquatics

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Douglas Aquatics is seeking an articulate, results oriented Administrative Assistant to join our ... Invoice Processing: * Receive and log incoming invoices from vendors. * Verify invoice accuracy ...

Dollartree

Billing Assistant

Chesapeake, VA · On-site

$19.50 - $21.50/hr

Billing Assistant Your attention to detail , organizational skills , and customer service mindset ... Invoice & Billing Administration * Process contractor agreements and supporting billing ...

New

Dollar Tree

Billing Assistant

Chesapeake, VA · On-site

$19.50 - $21.50/hr

Billing Assistant Your attention to detail , organizational skills , and customer service mindset ... Invoice & Billing Administration * Process contractor agreements and supporting billing ...

New

ROCS

Property Assistant

Mclean, VA

$24 - $26/hr

Research invoice discrepancies and follow up with vendors as needed Vendor & Contract Coordination * Assist with tracking service contracts, insurance certificates, and expirations * Maintain ...

TJ's Safety Training and Staffing, LLC

Be Seen First

Office Assistant

Farmville, VA · On-site

$14 - $16/hr

This role includes administrative support, data entry, invoice processing, office supply management ... We will assist you in finding your next job quickly, ensuring weekly pay and a flexible schedule ...

Riverside Health System Non-Providers

$18.20 - $23.68/hr

Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support ... High School Diploma or GED, (Required) Experience * 2 years Administrative Assistant/Secretary ...

Riverside

$18.20 - $23.68/hr

Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support ... High School Diploma or GED, (Required) Experience * 2 years Administrative Assistant/Secretary ...

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All JobsInvoice JobsInvoice Assistant JobsInvoice Assistant Jobs in Virginia

Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much do invoicing clerks make?

Invoicing clerks typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced clerks with specialized skills or certifications can earn higher wages. They often work in office environments using accounting software to process invoices and manage billing records.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can vary with full-time positions offering annual pay ranging from approximately $25,000 to $45,000. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice processing?

An Invoice Assistant needs strong attention to detail, good organizational skills, and proficiency with accounting software or spreadsheet tools. Knowledge of basic accounting principles and the ability to verify data accuracy are essential for efficient invoice processing.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Virginia? The most popular types of Invoice jobs in Virginia are:
What cities in Virginia are hiring for Invoice Assistant jobs? Cities in Virginia with the most Invoice Assistant job openings:
Invoice Assistant jobs near you
Invoice Processing Assistant (5711)

Invoice Processing Assistant (5711)

Eagle Harbor, LLC

Chantilly, VA

Other

Re-posted 2 days ago

Job description

Invoice Processing Assistant (5711)
Location Chantilly, VA
Job Code 5711
# of Openings 1

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