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Invoice Assistant Jobs in Virginia (NOW HIRING)

Roof Services

Administrative Assistant

Virginia Beach, VA · On-site

$17 - $23/hr

The Administrative Assistant will manage front office operations and provide support across various ... Experience working with a construction company is a plus. * 1 year experience with AP/AR, invoice ...

Robert Half

Office Assistant

Arlington, VA · On-site

$21.85 - $25.30/hr

... and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience. • Prior experience in an office assistant, receptionist, front desk, or ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much do invoicing clerks make?

Invoicing clerks typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced clerks with specialized skills or certifications can earn higher wages. They often work in office environments using accounting software to process invoices and manage billing records.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can vary with full-time positions offering annual pay ranging from approximately $25,000 to $45,000. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice processing?

An Invoice Assistant needs strong attention to detail, good organizational skills, and proficiency with accounting software or spreadsheet tools. Knowledge of basic accounting principles and the ability to verify data accuracy are essential for efficient invoice processing.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Virginia? The most popular types of Invoice jobs in Virginia are:
What cities in Virginia are hiring for Invoice Assistant jobs? Cities in Virginia with the most Invoice Assistant job openings:
Invoice Assistant jobs near you
Administrative Assistant

Administrative Assistant

Roof Services

Virginia Beach, VA

$16 - $19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

Roof Services, A Tecta America Company LLC, is a leader in the commercial roofing industry, setting the standard for "Roofing Redefined." With a strong commitment to innovation, safety, and advanced technology, we deliver a diverse range of services, including new installations, restorations, and repairs, throughout Hampton Roads.
We are currently seeking a full time Administrative Assistant for our Virginia Beach office. The Administrative Assistant will manage front office operations and provide support across various departments. Responsibilities include answering phones, greeting visitors, assisting office staff, ordering supplies, and sorting and distributing mail. Proficiency in Excel and Word is required, along with the ability to handle general office tasks as needed.
This is a Full Time position, approximately 40 hours per week, Monday through Friday from 8 AM to 5 PM.
Pay range $16-19/hr BOE
Requirements:
  • Good working knowledge of Microsoft Windows, Word, Excel and Outlook.
  • 2 years of administrative support experience.
  • Excellent verbal communication skills.
  • Ability to multi-task, detail-oriented, and a team player.
  • Experience working with a construction company is a plus.
  • 1 year experience with AP/AR, invoice processing and reconciliation preferred
  • Basic excel skills required (creating and managing spreadsheets, filtering, and sorting)
  • *Must have a valid Drivers License and reliable transportation*
Knowledge, Skills & Experience:
  • High school graduate, some college preferred
  • 2-3 years of general office support experience in a fast paced environment and able to juggle multiple responsibilities independently
  • Strong knowledge of Word, Excel and PowerPoint
  • Professional and personable demeanor
  • Excellent verbal and written communication skills
  • Solid attendance record
Roof Services, a Tecta America company, offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.
Employment Type: Full-Time

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