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Invoice Assistant Jobs in Virginia (NOW HIRING)

Riverside

Administrative Assistant I

Gloucester, VA · On-site

$16.25 - $22/hr

Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support ... High School Diploma or GED, (Required) Experience * 2 years Administrative Assistant/Secretary ...

Robert Half

Accounting Assistant

Norfolk, VA · On-site

$21.38 - $24.75/hr

... Review invoice details for completeness, and route items for proper approval when required. • ... • Assist with resolving payment or billing issues by coordinating with internal teams and ...

James River Air Conditioning

Be Seen First

Commercial Billing Assistant and CSR

Richmond, VA · On-site

$20 - $24/hr

This role will primarily assist with billing and invoice processing while also providing administrative and customer service support to the service team. The ideal candidate is organized, responsive ...

Insight Global

Administrative Assistant

Arlington, VA · On-site

$20 - $24/hr

This individual will support a fast-moving team by handling high-volume administrative and accounting-related tasks, including invoice processing, contract creation, and financial reporting. The ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Virginia? The most popular types of Invoice jobs in Virginia are:
What cities in Virginia are hiring for Invoice Assistant jobs? Cities in Virginia with the most Invoice Assistant job openings:
Invoice Assistant jobs near you
Administrative Assistant I

Administrative Assistant I

Riverside

Gloucester, VA • On-site

$16.25 - $22/hr

Full-time

Posted 14 days ago

Job description

Gloucester, Virginia
Overview
Provides administrative support to one or more department level management. Position is responsible for the following core job functions: Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support and data entry. Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need. Utilizes the Riverside Care Difference principles in all interactions.
What you will do
  • Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.
  • Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items.
  • Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.
  • Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely. Follows up on any outstanding invoice payment inquiries.
  • Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.

Qualifications
Education
  • High School Diploma or GED, (Required)

Experience
  • 2 years Administrative Assistant/Secretary/Office experience (Required)
  • Microsoft Office Skills (Required)

Skills and Abilities
  • Proficiency in Microsoft Office Suite.
  • Organization and time management skills.
  • Good interpersonal and customer service skills.

To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.

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