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Invoice Assistant Jobs in Virginia (NOW HIRING)

ECS Ltd

Accounting Assistant

Chantilly, VA · On-site

$20.50 - $23.50/hr

Routinely contacting clients for invoice follow-up, with other external contacts as required. * Responding to client, vendor, and subcontractor requests for assistance. * Supporting the accounts ...

Harris Loftus PLLC

Accounting Assistant

Manassas, VA · On-site

$20.96 - $25.25/hr

Role Overview We are seeking a detail-oriented Accounting Assistant to join our team. The ideal ... Resolve payment and invoice discrepancies on behalf of the company and clients * Maintain accurate ...

New

D.R. Horton, Inc

Purchasing Assistant

Chantilly, VA

$19.50 - $25/hr

R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department ... Research invoice or purchase order issues as needed * Prepare bid packages Education and/or ...

DR Horton

Purchasing Assistant

Chantilly, VA · On-site

$19.50 - $25/hr

R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department ... Research invoice or purchase order issues as needed * Prepare bid packages Qualifications Education ...

Sparks Group

Part Time Administrative Assistant

Chantilly, VA · On-site

$18.50 - $25/hr

Complete RTI (Request to Invoice) forms and submit them to the accounting department in a timely manner. * Assist with pricing out parts and components as you become familiar with our inventory and ...

LHH US

Property Assistant

Alexandria, VA

$24 - $26/hr

Support vendor onboarding, contract administration, and invoice processing activities. * Maintain organized property records, documentation, and tracking reports. * Assist with tenant communications ...

New

LHH US

Property Assistant

Alexandria, VA

$24 - $26/hr

Support vendor onboarding, contract administration, and invoice processing activities. * Maintain organized property records, documentation, and tracking reports. * Assist with tenant communications ...

New

Enginuity

Property Assistant

Mclean, VA

$55K - $62K/yr

... invoice processing and monitoring; word processing; maintaining system of contractor and tenant ... Research invoices and follow-up with vendors as needed. * Assist the APM/PM with preparation and ...

Hampton University

Administrative Assistant

Hampton, VA · On-site

$31K/yr

Support logistics for press conferences, campus activations, and community events. * Assist in ... Monitor project budgets and support invoice processing. * Maintain accurate financial documentation ...

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All JobsInvoice JobsInvoice Assistant JobsInvoice Assistant Jobs in Virginia

Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much do invoicing clerks make?

Invoicing clerks typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced clerks with specialized skills or certifications can earn higher wages. They often work in office environments using accounting software to process invoices and manage billing records.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can vary with full-time positions offering annual pay ranging from approximately $25,000 to $45,000. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What skills do you need for invoice processing?

An Invoice Assistant needs strong attention to detail, good organizational skills, and proficiency with accounting software or spreadsheet tools. Knowledge of basic accounting principles and the ability to verify data accuracy are essential for efficient invoice processing.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.
What are the most commonly searched types of Invoice jobs in Virginia? The most popular types of Invoice jobs in Virginia are:
What cities in Virginia are hiring for Invoice Assistant jobs? Cities in Virginia with the most Invoice Assistant job openings:
Invoice Assistant jobs near you

Southeast Program Assistant

Special Olympics Virginia

Virginia Beach, VA • On-site

$40K - $48K/yr

Full-time

Posted 6 days ago

Job description

Southeast Program Assistant

Special Olympics Virginia - Virginia Beach, VA

Reports to: Tidewater Region Director
Status: Non-Exempt

About the Role

Special Olympics Virginia is seeking a Southeast Program Assistant to provide administrative and logistical support to the Southeast Region Director and Southeast Unified Champion Schools (UCS) Director. This role is essential to the smooth operation of programs and events across the Southeast region of Virginia, and also provides general office support for our Virginia Beach location.

What You'll Do

Program Support

  • Coordinate region and UCS competition logistics, including registration, communication, data entry, uniform/shirt orders, equipment, and on-site venue operations
  • Recruit, communicate with, and train community volunteer groups
  • Support professional development events for local programs and schools - securing facilities and food, handling registration and communication, and creating presentations
  • Inventory and organize event equipment and materials
  • Assist with athlete and volunteer enrollment and eligibility processing
  • Manage data and reporting for local programs and UCS

Administrative Support

  • Respond to and follow up on inquiries
  • Welcome and receive office visitors
  • Prepare outgoing mail and manage post office runs as needed
  • Sort, open, and distribute incoming mail and correspondence
  • Ensure proper operation of office equipment and coordinate building maintenance
  • Track and order office supplies
  • Perform general clerical duties (copying, faxing, mailing, filing)
  • Maintain electronic files and CRM records
  • Recruit and supervise program interns and volunteer groups during office hours
  • Handle bank deposits and related paperwork; prepare financial mailings to the Richmond office
  • Process invoice payments as appropriate
  • Perform other duties as assigned
What We're Looking For
  • Strong organizational and multitasking skills
  • Comfort with data entry, CRM systems, and general office software
  • Excellent communication skills for working with volunteers, schools, and community partners
  • Ability to manage logistics for events and competitions
  • A team player who thrives in a mission-driven environment

Special Olympics Virginia provides year-round sports training and competition for individuals with intellectual disabilities. Join our team and help create inclusive communities across Virginia.