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Invoice Assistant Jobs in Georgia (NOW HIRING)

MCK Group

Retail Backoffice Assistant

Alpharetta, GA · On-site

The Retail Back Office Assistant is responsible for supporting the daily administrative, inventory ... Invoice & Vendor Management * Enter, review, and organize vendor invoices. * Match invoices to ...

MCK Group

Retail Backoffice Assistant

Alpharetta, GA · On-site

The Retail Back Office Assistant is responsible for supporting the daily administrative, inventory ... Invoice & Vendor Management * Enter, review, and organize vendor invoices. * Match invoices to ...

Pavestone

Administrative Assistant

Duluth, GA

$16.50 - $22.25/hr

Update active cap ex project budget reports with new invoice and PO data * Train branch accounting personnel on Cap Ex accounting procedures * Assist in the development of training material for Cap ...

4P Consulting Inc

Administrative Asst 1 4P/358

Atlanta, GA · On-site

$17.25 - $23.25/hr

Administrative Assistant 1 Location: Atlanta, GA Contract- 6 Months Client- Georgia Power Position ... Expense & Invoice Management: Prepare monthly procurement card expense statements, reconcile ...

TAKCO USA

Vertical Construction PM Assistant

Suwanee, GA · On-site

$17.75 - $22.50/hr

Key Responsibilities Progress payment documentation (submission and receipt) RFQ/quotation correspondence Invoice processing (submission and receipt) PO preparation and invoice tracking ...

TAKCO USA

Vertical Construction PM Assistant

Suwanee, GA · On-site

$17.75 - $22.50/hr

Key Responsibilities Progress payment documentation (submission and receipt) RFQ/quotation correspondence Invoice processing (submission and receipt) PO preparation and invoice tracking ...

Hanline Group

Administrative Assistant

Lyons, GA · On-site

$19/hr

Administrative Assistant Reports to: Supply Chain Manager Location: Lyons, Georgia Compensation ... Ensuring Order & Invoice accuracy * Manage Order Delivery and Timeline expectations. * Professional ...

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Invoice Assistant information

What are the key skills and qualifications needed to thrive as an Invoice Assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in senior management or specialized industries like finance, law, or technology. These roles typically require advanced skills, experience, and sometimes certifications, and can offer salaries exceeding $70,000 annually, especially in large organizations or metropolitan areas.

What are some common challenges faced by an Invoice Assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

How much does invoicing pay?

Invoicing roles such as Invoice Assistants typically pay between $12 and $20 per hour, depending on experience, location, and the complexity of the tasks. Salaries can range from around $25,000 to $45,000 annually for full-time positions, with some roles offering additional benefits or bonuses. Skills in accounting software and attention to detail can influence earning potential.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What are Invoice Assistants?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What job makes $10,000 a month without a degree?

An Invoice Assistant typically does not earn $10,000 a month without significant experience or specialized skills. High-paying roles that can reach this level often involve sales, entrepreneurship, or skilled trades, but most require relevant experience, certifications, or a strong network rather than just a degree. Freelance or online business opportunities may also generate such income without formal education, but they depend on individual effort and market demand.
What are the most commonly searched types of Invoice jobs in Georgia? The most popular types of Invoice jobs in Georgia are:
What cities in Georgia are hiring for Invoice Assistant jobs? Cities in Georgia with the most Invoice Assistant job openings:
Invoice Assistant jobs near you
Infographic showing various Invoice Assistant job openings in Georgia as of June 2026, with employment types broken down into 3% As Needed, 30% Full Time, 63% Part Time, 2% Temporary, 1% Contract, and 1% Nights. Highlights an 25% Physical, 1% Hybrid, and 74% Remote job distribution.

Retail Backoffice Assistant

MCK Group

Alpharetta, GA • On-site

Full-time

Posted 16 days ago

Job description

The Retail Back Office Assistant is responsible for supporting the daily administrative, inventory, vendor, sales, and reporting functions of the retail operation. This role helps ensure that store records are accurate, invoices are processed properly, inventory and ordering are organized, and management has the information needed to run the business efficiently.

The ideal candidate is detail-oriented, organized, dependable, and comfortable working with spreadsheets, invoices, vendor portals, sales reports, and back-office systems.

Key ResponsibilitiesSales & Reporting
  • Pull daily, weekly, and monthly sales reports from the back-office system.
  • Review item-level and category-level sales trends.
  • Prepare reports for management showing best-selling items, slow-moving items, and sales changes.
  • Track sales by department, vendor, category, and item when needed.
  • Help identify inventory or pricing issues based on sales data.
  • Maintain organized digital files for reports and store records.
Inventory & Ordering Support
  • Assist with reviewing inventory levels and sales movement before vendor orders are placed.
  • Help identify slow-selling products, out-of-stock items, and fast-moving items.
  • Support weekly ordering with vendors such as Hackney or other suppliers.
  • Compare vendor orders against actual store needs.
  • Help management reduce overstock and improve inventory turnover.
  • Track new items, discontinued items, and product changes.
Invoice & Vendor Management
  • Enter, review, and organize vendor invoices.
  • Match invoices to deliveries, purchase orders, or vendor statements.
  • Check for pricing errors, missing credits, duplicate charges, or incorrect quantities.
  • Communicate with vendors regarding invoice questions, credits, shortages, or product issues.
  • Maintain vendor files, price lists, order guides, and contact information.
  • Assist with reconciling vendor statements when needed.
Pricing & Product Maintenance
  • Update product costs, retail prices, and item information in the back-office system.
  • Help maintain accurate item descriptions, UPCs, categories, and department assignments.
  • Review margin reports and alert management of major cost or pricing changes.
  • Assist with price book maintenance and promotional pricing updates.
  • Ensure new products are properly entered before they are sold.
Administrative Support
  • Organize paperwork, invoices, receipts, sales reports, and compliance documents.
  • Assist with preparing spreadsheets, summaries, and operational checklists.
  • Maintain accurate records for audits, accounting, and management review.
  • Support store managers with clerical and back-office tasks.
  • Help communicate updates between store staff, vendors, and management.
Accounting Support
  • Prepare invoice packets or digital files for bookkeeping/accounting.
  • Track missing invoices, credits, and vendor payment questions.
  • Assist with basic reconciliations between invoices, statements, and internal records.
  • Help ensure expenses are properly categorized and documented.
  • Coordinate with the accounting team when additional backup is needed.

Requirements

Bachelor's degree or equivalent required.

Prior retail, convenience store, grocery, inventory, bookkeeping, or office experience preferred.

Strong attention to detail and accuracy.

Basic understanding of invoices, purchase orders, inventory, and sales reports.

Comfortable using computers, spreadsheets, email, and back-office systems.

Ability to organize large amounts of paperwork and digital records.

Good communication skills with managers, vendors, and team members.

Ability to follow procedures and meet deadlines.

Trustworthy and able to handle confidential business information.

Preferred Qualifications
  • Experience with retail back-office systems, POS systems, or inventory software.
  • Experience working with vendors, order guides, invoices, or price books.
  • Familiarity with Microsoft Excel or Google Sheets.
  • Basic bookkeeping or accounts payable knowledge.
  • Experience in convenience store, gas station, grocery, or multi-location retail operations.
  • Accounting Background