ZipRecruiter

Log In

1

Invoice Assistant Jobs in Chicago, IL (NOW HIRING)

Ounce of Prevention Fund

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

  • Retirement

... Enter invoice requests and processing per established process. Process contracts and amendments ... Assist with clerical related duties for the division such as photocopying, faxing, filing ...

Yellowstone Landscape

Purchasing Assistant

Northbrook, IL

$19.25 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are seeking a top-notch Purchasing Assistant. This position requires a professional with a ... Track open orders, confirm delivery timelines, and ensure timely invoice processing * Communicate ...

Develon

Administrative Assistant

Rolling Meadows, IL · On-site

$18 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

This role is responsible for assisting with vendor management, invoice and payment processing ... as required - Assist with mail/shipping operations and general office logistics - Support ...

Labor Solutions, LLC

Purchasing Assistant

Libertyville, IL · On-site

$70K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Resolve invoice discrepancies by working with vendors and the accounting department. * Track incoming shipments and communicate delivery updates to internal departments. * Assist with vendor ...

TA Resources LLC

Accounting Assistant

Lake Forest, IL

$23 - $24/hr

We are currently searching for an accounting assistant our client located in Lake Forest, IL. This ... including invoice processing, payment applications, account reconciliation, and collections ...

Fenwick High School

Accounting Assistant

Oak Park, IL · On-site

$40K - $50K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Key Responsibilities Financial Operations & Bookkeeping * Assist with Accounts Payable: verify invoice accuracy against purchase orders (POs) and receiving documentation; enter invoices into the ...

Fenwick High School

Accounting Assistant

Oak Park, IL · On-site

$45K - $50K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Key Responsibilities Financial Operations & Bookkeeping * Assist with Accounts Payable: verify invoice accuracy against purchase orders (POs) and receiving documentation; enter invoices into the ...

Addison Group

Floating Legal Assistant

Chicago, IL · On-site

$65K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Title: Floating Legal Assistant Location: Chicago, IL Industry: Legal Services Compensation ... Support billing activities, including invoice preparation and time entry review. * Maintain ...

Adams Street Partners

Associate, Accounts Payable

Chicago, IL · On-site

$20.50 - $26.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support the annual insurance renewal process and assist the Firm with related requests, documentation, and follow-up. * Perform other ad hoc finance, accounts payable, legal invoice, and operational ...

previous page

Showing results 41-60

All JobsInvoice JobsInvoice Assistant JobsInvoice Assistant Jobs in Chicago, IL

Invoice Assistant information

What is an invoice assistant?

Invoice Assistants are administrative professionals who support the billing and accounting departments of a company by managing invoices and related documentation. Their main duties typically include preparing, processing, and tracking invoices, verifying billing information, and communicating with clients or vendors to resolve discrepancies. They also help ensure that payments are received and recorded accurately and on time. Attention to detail and organizational skills are crucial in this role, as Invoice Assistants often handle sensitive financial information.

What are the key skills and qualifications needed to thrive as an invoice assistant, and why are they important?

To thrive as an Invoice Assistant, you need strong numerical accuracy, attention to detail, and experience with basic accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks or SAP is typically required. Effective communication, organizational skills, and time management set top performers apart in this role. These skills are crucial for ensuring accurate billing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by an invoice assistant and how can they be managed?

Invoice Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies between purchase orders and invoices. To manage these, it's important to develop strong organizational skills, attention to detail, and effective communication with both vendors and internal teams. Familiarity with accounting software and proactive follow-up can also help streamline the process and reduce errors.

What is the difference between Invoice Assistant vs Accounts Payable Clerk?

AspectInvoice AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic accounting knowledgeHigh school diploma; some roles prefer accounting or finance certifications
Work EnvironmentOffice setting, handling invoice processing and data entryOffice setting, managing vendor payments and invoice verification
Employer & Industry UsageUsed across various industries for invoice managementCommon in finance, manufacturing, and retail sectors for payment processing
Search & Comparison IntentOften searched by those looking for entry-level invoice rolesCompared for understanding payment processing and accounts management

The Invoice Assistant and Accounts Payable Clerk roles share similarities in office environments and basic financial tasks. However, the Invoice Assistant typically focuses on data entry and invoice processing, while the Accounts Payable Clerk handles vendor payments and invoice verification. Both roles are essential in financial operations but differ slightly in scope and responsibilities.

What does an invoice assistant do?

An invoice assistant is responsible for preparing, processing, and managing invoices to ensure accurate billing and record-keeping. They often use accounting software and verify payment details, supporting the finance or accounting team in maintaining financial accuracy and efficiency.

What are the most commonly searched types of Invoice jobs in Chicago, IL?

The most popular types of Invoice jobs in Chicago, IL are:

Invoice Assistant jobs near you

Administrative Assistant

Ounce of Prevention Fund

Chicago, IL • On-site

$18.50 - $25/hr

Full-time

Retirement

Re-posted 27 days ago

Job description

Administrative Assistant
Located in the heart of downtown Chicago the Ounce of Prevention Fund is a mission driven nonprofit that supports early childhood development in underprivileged communities. With our annual budget of 74 million we are the leading nonprofit in early childhood field. At the Ounce we foster a culture of appreciation, respect, diversity, excellence, learning, communication and collaboration. We celebrate individuals who are passionate, driven and aligned with our core values. Our teams are dedicated to deliver excellence with a side of "let's have fun while we do it".
When we are not superheroes at work we are connecting outside through yoga, beach volley ball and happy hours.
We are seeking an experienced and outstanding Administrative Assistant who will provide administrative support to the Grantee Support Services leadership and team.
Reporting to the Program Operations Manager you will:
• Provide assistance to the Grantee Support Services team including scheduling, meetings, travel arrangements, ordering supplies and processing invoices, expense reports, and time sheets.
• Coordinate logistics for workshops, training events, and other designated meetings.
• Enter invoice requests and processing per established process. Process contracts and amendments according to purchasing policies and procedures.
• Revise division documents including but not limited to manuals and training materials, and updating division's materials within Outlook public folders.
• Assist with clerical related duties for the division such as photocopying, faxing, filing, collating and data entry.
• Assist with drafting of routine division correspondents such as memos, letters, and emails.
• Ensure phone calls are redirected accordingly and take messages as needed.
Qualifications include:
• Associate Degree in Public Administration, Communication, or Business Management (or related field). Bachelor's Degree Public Administration, Communication, or Business Management (or related field) preferred.
• Minimum of one year of experience in coordinating office operations and secretarial/clerical experience, including experience with computers in a Microsoft office environment, and using basic office equipment.
• Intermediate Level of Proficiency with Microsoft Office suite and ability to learn and master other computer technology/software programs as needed.
Last but not least we offer some great perks:
• Work from home options for qualified employees plus flexible hours.
• Tuition reimbursement, competitive salary and benefit packages, employer contribution towards your 401k, and much more.

Apply