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Hotel Coordinator Jobs (NOW HIRING)

School Tours of America

Hotel Coordinator

Fredericksburg, VA · On-site

$17 - $21.75/hr

🌍 Hotel Coordinator 📍 Location: Fredericksburg, VA (In-Office) 🕒 Employment Type: Full-Time ✈️ Do you enjoy building strong vendor relationships, negotiating hotel contracts, and ...

Corpay

Hotel Coordinator

Saint Charles, IL · On-site

$20 - $24/hr

How We Work As a Hotel Coordinator you will be expected to work in an office environment. Corpay will set you up for success by providing: * Assigned workspace in Saint Charles, IL office * Company ...

Corpay

Hotel Coordinator Assistant

Saint Charles, IL · On-site

$18 - $20/hr

How We Work As Hotel Coordinator Assistant, you will be expected to work a hybrid work schedule after training. Corpay will set you up for success by providing: * Assigned workspace in St. Charles ...

Corpay

Hotel Coordinator Assistant

Saint Charles, IL · On-site

$18 - $20/hr

How We Work As Hotel Coordinator Assistant, you will be expected to work a hybrid work schedule after training. Corpay will set you up for success by providing: * Assigned workspace in St. Charles ...

corpay

Hotel Coordinator

Saint Charles, IL

$20 - $24/hr

How We Work As a Hotel Coordinator you will be expected to work in an office environment. Corpay will set you up for success by providing: * Assigned workspace in Saint Charles, IL office * Company ...

corpay

Hotel Coordinator

Saint Charles, IL

$20 - $24/hr

How We Work As a Hotel Coordinator you will be expected to work in an office environment. Corpay will set you up for success by providing: * Assigned workspace in Saint Charles, IL office * Company ...

corpay

Hotel Coordinator Assistant

Saint Charles, IL · On-site

$18 - $20/hr

How We Work As Hotel Coordinator Assistant, you will be expected to work a hybrid work schedule after training. Corpay will set you up for success by providing: * Assigned workspace in St. Charles ...

corpay

Hotel Coordinator Assistant

Saint Charles, IL

$18 - $20/hr

How We Work As Hotel Coordinator Assistant, you will be expected to work a hybrid work schedule after training. Corpay will set you up for success by providing: * Assigned workspace in St. Charles ...

Drury Hotels

Hotel Sales Coordinator

Franklin, TN · On-site

$18 - $24.75/hr

The hotel coordinator position is based at an assigned hotel, as designated by Drury United Leadership. General Knowledge Skill and Ability: * Requires intermediate knowledge of sales techniques and ...

Drury Hotels

Hotel Sales Coordinator

Chesterfield, MO · On-site

$18.50 - $25.50/hr

The hotel coordinator position is based at an assigned hotel, as designated by Drury United Leadership. General Knowledge Skill and Ability: * Requires intermediate knowledge of sales techniques and ...

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Hotel Coordinator information

What is a hotel coordinator?

Hotel Coordinators are professionals who manage and oversee various activities and operations within a hotel to ensure that guests have a pleasant experience. Their responsibilities typically include coordinating events, managing reservations, handling guest requests, and supporting other hotel staff. They act as a bridge between guests and different hotel departments to ensure smooth communication and efficient service. Hotel Coordinators also help resolve issues, organize logistics for groups or conferences, and contribute to the overall quality of customer service. This role requires strong organizational, communication, and problem-solving skills.

How does a hotel coordinator typically collaborate with different departments to ensure smooth guest experiences?

A Hotel Coordinator works closely with various departments such as front desk, housekeeping, maintenance, and event planning to ensure guest needs are met efficiently. They often act as a central point of communication, relaying information about special requests, room setups, or event logistics. Coordinators may participate in daily briefings, update team members on guest preferences, and quickly resolve any interdepartmental issues. This collaborative approach helps maintain high service standards and creates a seamless, positive experience for guests.

What are the key skills and qualifications needed to thrive as a hotel coordinator, and why are they important?

To thrive as a Hotel Coordinator, you need strong organizational skills, attention to detail, and typically a background in hospitality management or a related field. Familiarity with property management systems (PMS), booking platforms, and basic office software is often required. Exceptional communication, problem-solving abilities, and a customer-focused attitude are vital soft skills. These competencies ensure smooth hotel operations, guest satisfaction, and effective coordination among staff and departments.

What is the difference between Hotel Coordinator vs Front Desk Agent?

AspectHotel CoordinatorFront Desk Agent
Primary RoleCoordinates hotel operations, manages bookings, and oversees guest servicesHandles guest check-ins/outs, provides information, and manages reservations at the front desk
Required CredentialsHigh school diploma or equivalent; hospitality experience preferredHigh school diploma; customer service experience often preferred
Work EnvironmentOffice setting within the hotel, collaborating with various departmentsFront desk area, interacting directly with guests
Employer & Industry UsageHotels, resorts, and hospitality companiesHotels, motels, and hospitality establishments

While both roles are essential in hotel operations, a Hotel Coordinator focuses on managing overall hotel functions and guest services behind the scenes, whereas a Front Desk Agent primarily interacts directly with guests at the front desk. Understanding these differences helps in choosing the right career path or job search focus within the hospitality industry.

What does a hotel coordinator do in a hotel?

A hotel coordinator manages communication and coordination among departments to ensure smooth operations, handles guest requests, and assists with administrative tasks. They often use hotel management software and require strong organizational and customer service skills to support daily hotel functions.
More about Hotel Coordinator jobs

What cities are hiring for Hotel Coordinator jobs?

Cities with the most Hotel Coordinator job openings:

What are the most commonly searched types of Hotel jobs?

The most popular types of Hotel jobs are:

What states have the most Hotel Coordinator jobs?

States with the most job openings for Hotel Coordinator jobs include:

What job categories do people searching Hotel Coordinator jobs look for?

The top searched job categories for Hotel Coordinator jobs are:

Hotel Coordinator jobs near you
Infographic showing various Hotel Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution.

Hotel Coordinator

School Tours of America

Fredericksburg, VA • On-site

$17 - $21.75/hr

Other

Medical, Dental, Life, Retirement, PTO

Posted 15 days ago

Job description

🌍 Hotel Coordinator

📍 Location: Fredericksburg, VA (In-Office)

🕒 Employment Type: Full-Time


✈️ Do you enjoy building strong vendor relationships, negotiating hotel contracts, and ensuring every detail of a travel experience comes together seamlessly?

Join our team as a Hotel Coordinator and help bring unforgettable student travel experiences to life!


🧭 About the Role:


We're looking for a Hotel Coordinator to join our Operations team. In this role, you'll manage hotel accommodations for student and educator tour groups traveling to destinations across the country. You'll work closely with hotels, internal teams, and vendors to secure quality accommodations, manage room blocks, negotiate competitive rates, and ensure our travelers have an outstanding lodging experience.


Whether you're early in your career or looking to grow into the travel or hospitality industry, this role is a great opportunity to learn, contribute, and advance.


🎯 Key Responsibilities:


Hotel Contracting & Supplier Management

  • Negotiate and maintain relationships with hotels and accommodation suppliers.
  • Request, compare, and secure competitive hotel rates and availability.
  • Review and manage hotel contracts, maintaining accurate records in spreadsheets and database.
  • Maintain accurate records of hotel contracts, rates, and supplier information.
  • Assist in developing new hotel partnerships in key destinations.


Hotel Reservations & Inventory Management

  • Coordinate hotel bookings for individual travelers and group tours.
  • Manage updates to hotels for attrition and cancellation deadlines and communicate with vendors.
  • Forecast and adjust room blocks to maintain accurate pick-up rates.
  • Review room assignments prior to arrival and coordinate necessary adjustments with hotels.


Vendor & Stakeholder Coordination

  • Work closely with the Reservations, Operations, and Sales teams to ensure seamless travel arrangements.
  • Communicate with hotels and vendors regarding booking updates, deadlines, and accommodation requirements.
  • Book and reconfirm hotel security guards.


Issue Resolution & Customer Support

  • Resolve booking changes, cancellations, overbookings, and guest accommodation issues promptly.
  • Ensure all accommodation services meet company quality standards and client expectations.


Financial & Administrative Management

  • Monitor payment schedules, invoices, and reconciliation of hotel bookings.
  • Maintain records and documentation related to hotel agreements and accommodations.


Training

  • Participate in hotel training sessions.


🧩 What We're Looking For:


Required:

  • Associate's or Bachelor's degree in Hospitality, Business, Travel & Tourism, Operations, or a related field.
  • Experience in hospitality, hotel coordination, travel operations, vendor management, or customer service.
  • Experience reviewing contracts, invoices, rooming lists, or operational logistics.


💡 Key Competencies:


  • Relationship Builder- You enjoy developing strong partnerships with vendors and working collaboratively with internal teams.
  • Effective Communicator- You can confidently communicate with travelers, hotels, and colleagues in both written and verbal formats.
  • Detail-Oriented- You notice the small details and ensure information is accurate and up to date.
  • Solutions Focused- You think on your feet and make sound decisions when unexpected challenges arise.
  • Highly Organized- You can manage multiple priorities, stay on top of deadlines, and maintain strong follow-through.


💰 Compensation & Benefits:


Pay: Based on experience and education (Salaried)


Benefits Available Include:

  • Health Insurance
  • Dental Insurance
  • 401k with 4% company match
  • Life Insurance, Long-Term Disability, AD&D – after 90 days
  • 15 PTO days annually (vacation & sick combined)
  • Various other voluntary benefits including Short-Term Disability, Supplemental Life Insurance, etc.


Paid Holidays, including:

  • New Year's Day
  • MLK Jr. Day
  • Memorial Day
  • Fourth of July
  • Labor Day
  • Thanksgiving Day
  • Day After Thanksgiving (Floating)
  • Christmas Eve (Floating)
  • Christmas Day


Ready to join a company that brings education and travel together?

Apply now and start your journey with us as a Hotel Coordinator!

Apply