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Executive Family Assistant Jobs (NOW HIRING)

Sage Haus

Executive Family Assistant

Sausalito, CA

$60/hr

Executive Family Assistant Location Sausalito, CA 94965 Employment Type Part-time, guaranteed 25 hours per week with potential to grow; split-shift schedule Monday through Friday Schedule Monday ...

Sage Haus

Executive Family Assistant

Sausalito, CA · On-site

$60/hr

Executive Family Assistant Location Sausalito, CA 94965 Employment Type Part-time, guaranteed 25 hours per week with potential to grow; split-shift schedule Monday through Friday Schedule Monday ...

Apply Early

Sage Haus

Executive Family Assistant

Sausalito, CA · On-site

$60/hr

Executive Family Assistant Location Sausalito, CA 94965 Employment Type Part-time, guaranteed 25 hours per week with potential to grow; split-shift schedule Monday through Friday Schedule Monday ...

Trivium

House Manager

Cheektowaga, NY · On-site

Position Overview We are seeking an experienced, proactive, and highly organized Executive Family Assistant to support our busy, active household. The children are ages 16, 11, and 7 and have a ...

Apply Early

Trivium

Nanny / House manager

West Seneca, NY · On-site

Position Overview We are seeking an experienced, proactive, and highly organized Executive Family Assistant to support our busy, active household. The children are ages 16, 11, and 7 and have a ...

Apply Early

Trivium

Nanny / House manager

New York, NY

Position Overview We are seeking an experienced, proactive, and highly organized Executive Family Assistant to support our busy, active household. The children are ages 16, 11, and 7 and have a ...

Trivium

Nanny / House manager

Lackawanna, NY

Position Overview We are seeking an experienced, proactive, and highly organized Executive Family Assistant to support our busy, active household. The children are ages 16, 11, and 7 and have a ...

Trivium

Nanny / House manager

Lackawanna, NY · On-site

Position Overview We are seeking an experienced, proactive, and highly organized Executive Family Assistant to support our busy, active household. The children are ages 16, 11, and 7 and have a ...

Apply Early

Trivium

Nanny / House manager

Cheektowaga, NY

Position Overview We are seeking an experienced, proactive, and highly organized Executive Family Assistant to support our busy, active household. The children are ages 16, 11, and 7 and have a ...

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Executive Family Assistant information

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$30K

$64.5K

$102.5K

How much do executive family assistant jobs pay per year?

As of Jul 5, 2026, the average yearly pay for executive family assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Family Assistant, and why are they important?

To thrive as an Executive Family Assistant, you need strong organizational skills, multitasking ability, and experience in administrative support, often backed by a background in office management or personal assistance. Familiarity with calendar management tools, travel booking systems, and household management software is typically required. Discretion, flexibility, and excellent interpersonal communication help build trust and adapt to the dynamic needs of both executives and their families. These skills ensure seamless daily operations, confidentiality, and proactive support in fast-paced, high-demand households.

How does an Executive Family Assistant typically balance supporting both personal and professional needs of the family?

Executive Family Assistants often juggle a blend of personal and professional tasks, such as managing household schedules, coordinating travel, and supporting executive-level work commitments. Balancing these responsibilities requires strong organizational skills, discretion, and the ability to anticipate needs. They work closely with family members, household staff, and external vendors, ensuring seamless communication and efficient task management. Adaptability and prioritization are key, as priorities can change rapidly in this dynamic environment.

What are Executive Family Assistants?

Executive Family Assistants are specialized professionals who provide high-level administrative and personal support to busy individuals or families, often those with demanding professional and personal schedules. Their responsibilities can include managing calendars, coordinating travel, handling correspondence, supervising household staff, and assisting with event planning. Unlike traditional executive assistants who focus on business needs, Executive Family Assistants bridge both professional and personal tasks to ensure the smooth operation of a household and family affairs. They often work closely with principals to anticipate needs and proactively resolve issues. This role requires exceptional organization, discretion, and multitasking abilities.
More about Executive Family Assistant jobs
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Executive Family Assistant jobs near you
Infographic showing various Executive Family Assistant job openings in the United States as of June 2026, with employment types broken down into 52% Full Time, 42% Part Time, and 6% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Family Assistant

Westside Build LLC

Los Angeles, CA • On-site

$40 - $55/hr

Full-time

Posted 21 days ago

Job description

Elite Estate Manager / Executive Family Assistant
Location: Los Angeles Area (Westside) Position Type: Full-Time, Non-Exempt (Hourly) Schedule: Monday - Friday
About the Role
We are a fast-paced, high-performing family, and we are looking for an exceptional Estate Manager / Executive Family Assistant to take total ownership of our daily operations. We need a dynamic operator who thrives in the trenches, someone who can seamlessly pivot from navigating complex trust documents with wealth managers to running out to grab the groceries and dry cleaning without missing a beat.
This role requires a "no ego, no task too big or too small" mentality. You are the engine that keeps this family running flawlessly.
The Non-Negotiables
  • 1. RELENTLESS ENERGY: You move fast, you think faster, you are a positive force to everything you touch. You operate with precision and a bias for action, and you possess the magnetic energy to elevate the pace of everyone around you, family and staff included.
  • 2. Elite Execution: You don't wait to be told what to do. You anticipate the need, troubleshoot the problem, and drive the outcome. You are highly resourceful and pivot instantly when plans change.
  • 3. Total Discretion: Absolute confidentiality and unshakeable professionalism when handling highly sensitive information.
  • 4. Proven Track Record: 7+ years operating at an elite level as an Estate Manager, Personal Assistant, or Family Office Assistant for a high-net-worth family.
  • 5. Systems Mastery: You are tech-savvy!!
  • 6. Mobility: Must have a valid California Driver's License, a spotless driving record, and a reliable vehicle. You will be on the move

Requirements
Your Core Directives
Command the Financial & Administrative Logistics
  • Drive Family Office Operations: Act as the tip of the spear with banks, wealth managers, and attorneys. Execute entity administration (LLCs, trusts) and vital document processing.
  • Own the Books: Manage bill pay for household vendors and track expenses ruthlessly using Zoho and QuickBooks.
  • Manage Staff Payroll: Ownership of domestic staff payroll. You manage the systems (e.g., Gusto) to ensure every team member is paid accurately and on time, handling all HR logistics flawlessly so we never have to think about it.

Master the Estate & Property Operations
  • Property Oversight: Serve as the ultimate gatekeeper and operator for multiple properties. Oversee all maintenance, repairs, and minor renovations.
  • Vendor Authority: Direct and schedule independent contractors (HVAC, pool service, security, cleaning staff) Ensure they deliver to our exact standards.
  • Expert Procurer: You act as the master buyer, whether sourcing specific household supplies, tracking down project materials, or negotiating service contracts, you find exactly what we need, secure the best value, and execute the purchase with zero friction.
  • Fleet Management: Manage the vehicle fleet, coordinating detailing, routine maintenance, so they are always ready to roll.
  • Data Ownership: Maintain the family's CRM database, keeping a flawless record of key contacts, property details, and household preferences.

Execute Personal & Family Support
  • See Around Corners: You are thinking five steps ahead, identifying blind spots and friction points we aren't even imagining. We don't just need someone to catch an expiring passport; we need an operator who engineers next-level upgrades to our lifestyle and daily operations, bringing us visionary solutions before we even know there's a question.
  • Lifestyle & Travel: Coordinate complex, high-end personal travel, secure impossible dining reservations, and manage memberships.
  • Vital Logistics: Own the family's medical scheduling, prescription management, and insurance claims. Handle the heavy lifting on vital records, passport renewals, and school paperwork.
  • Daily Flow: Command the daily mail, manage package deliveries, process returns, and handle all subscription services.

Boots on the Ground (Household & Errands)
  • No-Ego Procurement: Conduct the daily and weekly runs to keep the household fully stocked with groceries, supplies, and specialty items.
  • Efficient Errands: Run point on high-end retail returns, dry cleaning, and specific vendor pickups. You are the ultimate runner.
  • Household Optimization: Keep the physical environment pristine. Assist with closet management, seasonal transitions, and holiday decor execution.

Benefits
Compensation & Benefits
  • Pay Rate: $$ Insert Hourly Rate, e.g., $40 - $55+/hour

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