Executive Family Assistant Jobs (NOW HIRING)

House Manager & Family Assistant

Location: Belvedere Tiburon, CA 94920

Employment Type: Full-Time (40 hours/week)

Start Date: ASAP

Compensation: $4550/hour (W-2)

Schedule: MondayFriday, 10:00am-6:00pm, with flexibility for occasional evenings, weekends, and travel as needed.

Requirements:

• Maintain a smoke free environment
• Must have a valid driver's license with a clean driving record
• Able to be comfortable with large dogs

We are a warm, active, and welcoming blended family seeking an experienced House Manager & Family Assistant to become a trusted long-term partner in supporting our home and family life. Our household includes two young children (ages 4 and 6), with two older children (ages 12 and 16) and we also have two friendly Golden Retrievers who are very much part of the family.

Both parents work full-time in demanding professional roles, with frequent domestic and international travel throughout the year. While we have a wonderful full-time nanny, we are looking for someone who can naturally take ownership of the home, anticipate needs before they arise, and create calm through organization, thoughtful planning, and exceptional follow-through as a trusted long term partner and extension of our family.

You are a highly organized, proactive professional with exceptional attention to detail and strong executive functioning skills. You naturally notice what needs to be done without being asked, enjoy creating systems that last, and take ownership from beginning to end.

You thrive in a dynamic environment, are equally comfortable supporting day-to-day household operations as you are coordinating larger projects, and approach every task with professionalism, warmth, and discretion. You understand that no task is beneath you when it contributes to creating ease for the family.

You enjoy creating calm, anticipating needs, and making a meaningful impact behind the scenes. You are resourceful, adaptable, and genuinely enjoy supporting a busy household in both the big picture and the everyday details.

We are looking for someone seeking a long-term home where they can truly make an impact. The right person is calm under pressure, highly dependable, naturally resourceful, and takes pride in creating systems that help a busy family thrive. You notice the little things, follow through consistently, and genuinely enjoy creating ease for others. A zest for efficiency and supporting families in a private home environment

• Previous experience as a House Manager, Family Assistant, Estate Manager, Executive Assistant, or in a similar private household role preferred.
• Exceptional organizational, time management, and project management skills.
• A proactive, self-starting mindset with the ability to anticipate needs and take ownership.
• Strong executive functioning skills with excellent attention to detail and follow-through.
• Comfortable balancing household management with occasional child-related support.
• Professional, warm, and discreet, with exceptional communication skills.
• Collaborative and comfortable working alongside existing household staff
• Adaptable, resourceful, and able to thrive in a dynamic, fast-paced family environment.

Bonus Qualifications

• Conversational or fluent Spanish.
• Confidence and expertise in healthy meal preparation and cooking.
• Experience planning family activities, outings, and children's enrichment.
• Creative, active, and engaging with young children through reading, arts and crafts, outdoor adventures, swimming, and imaginative play.

• Oversee the daily operations of the home with a proactive ownership mindset.
• Maintain beautifully organized closets, pantries, storage areas, and household systems.
• Reset and tidy common living spaces throughout the day, ensuring the home is always guest-ready.
• Coordinate household calendars, appointments, vendors, and service providers.
• Manage seasonal household transitions, including wardrobes, linens, dcor, and organization projects.
• Prepare multiple residences for family arrivals, travel, and special occasions.
• Identify opportunities to improve household systems and create greater efficiency.

• Monitor and replenish pantry items, household supplies, toiletries, and daily essentials.
• Manage household purchasing through Amazon, Costco, Target, grocery stores, and local vendors.
• Complete errands including grocery shopping, dry cleaning, returns, gifts, mail, package management, and miscellaneous household needs.

• Prepare healthy, balanced meals and snacks for both children and adults several times each week in collaboration with the family's nanny.
• Assist with lunch preparation, after-school snacks, and simple weekly meal planning.
• Grocery shop for fresh ingredients and maintain a well-stocked kitchen.
• Keep kitchen spaces clean, organized, and ready for daily family life.

• Manage family laundry, particularly during the nanny's scheduled time off.
• Wash, fold, steam, organize, and maintain wardrobes.
• Rotate household linens, towels, and bedding while maintaining organized storage systems.

• Support care for the family's two Golden Retrievers through feeding, walking, and daily routines.
• Coordinate veterinary and grooming appointments.
• Maintain pet supplies and organization.

• Assist with school pick-ups, activity transportation, and afternoon family routines.
• Support after-school care through snack preparation, engaging activities, dinner assistance, bath time, and evening routines when needed.
• Coordinate playdates, camps, extracurricular activities, and family logistics.
• Foster a warm, engaging environment through reading, arts and crafts, outdoor play, swimming, and age-appropriate activities.

• Assist with packing, unpacking, stocking homes, and travel logistics.
• Accompany the family on select domestic and international travel as needed.
• Serve as a trusted point of contact for vendors, service providers, and household-related needs across multiple residences.

• Support family scheduling, calendar management, and travel coordination.
• Coordinate appointments, household logistics, and guest preparation.
• Research and register children for camps, activities, and enrichment programs.
• Assist with special projects and provide thoughtful administrative support as needed.

If this sounds like a great fit, we'd love to hear from you. Please send:

• A brief introduction about yourself and why you're interested in this position
• Your current resume
• Three professional references with contact information
• This role requires a background check

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