Executive Family Assistant Jobs (NOW HIRING)

Employment Type: Part-time, 8-10 hours per week

Proposed Schedule: 2 days per week with one earlier morning shift and one later shift. A Tuesday or Wednesday is required. Hours are approximately 9:00 AM-1:00 PM and 10:30 AM-2:30 PM, with flexibility

Compensation: $30-$34 per hour, based on experience

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Reliable transportation
• Flu and Covid Vaccinations preferred

We are a fast-paced, healthy, active family who loves spending quality time together, particularly around our backyard pool, where we enjoy hanging out with our children. Our home is always buzzing with energy as we juggle the activities of our three kids (ages 11, 9, and 4), along with school, sports, and time spent together as a family. Both parents balance professional careers, with one working part-time and the other in a demanding executive role, so our days are filled with movement and multitasking.

We thrive on a routine that keeps us organized, while still making space to have fun as a family. We're looking for someone who can be flexible with a summer schedule and transition smoothly into a more structured routine once the kids are in full-time school in the fall. As the school year begins, the role will evolve to fit our changing needs, but we'll always value someone who can keep things running smoothly with a calm demeanor. Above all, we cherish our family's energy and value someone who can step in with ease-helping lighten the mental load and stay on top of the day-to-day needs of our home.

This role is a natural fit for someone who enjoys stepping into a home and creating a sense of order, rhythm, and ease. There's a strong sense of ownership in how responsibilities are handled-things don't sit or pile up, they're noticed early and taken care of thoughtfully.

A proactive, "see it, do it" approach defines the way you work. You move through tasks with efficiency and intention, keeping spaces tidy, systems maintained, and the household running smoothly without needing constant direction. There's a balance of being hands-on while also thinking a step ahead, anticipating needs and preventing small details from becoming larger issues.

You bring a steady, grounded presence to a fast-moving environment. With a lot of activity and shifting priorities, you're able to stay flexible while maintaining structure-adapting as needed without losing momentum. You're comfortable working independently, while also staying in sync with the family's preferences and overall vision for the home.

There will be days when a parent is home and more hands-on in directing priorities, and other times when you'll be working independently and managing the flow of the home on your own. In both cases, you step in as a true right-hand support-able to take guidance when needed while also confidently owning responsibilities without oversight.

Strong judgment, emotional awareness, and clear communication are key. You're easy to connect with, respectful of boundaries, and mindful of the dynamics of a home with children. You're also comfortable stepping in for light childcare support when needed, bringing warmth and reliability in those moments.

You're confident using everyday tools for scheduling, ordering, and coordination, and take a systems-minded approach to keeping things organized week over week. There's pride in not just completing tasks, but in setting the home up for success-leaving things reset, functional, and ready for what's next.

At your core, you are dependable, capable, and resourceful-bringing a calm, consistent presence and steady support that makes a meaningful difference in the flow of the home.

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Take out trash and recycling
• Conduct seasonal swaps (clothing, decor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

• As needed plan and prep healthy meals/snacks for adults and/or kids
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized- reset
• Track registration, insurance, and service schedules

• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across property
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors or guests

• Assist with school/activity pick-ups or drop-offs
• Light supervision, playtime, or back-up childcare
• Prep backpacks, clothing, or snacks for school
• Help with child-related laundry or errands

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

• Help with travel planning, scheduling, and logistics
• Manage family calendars and reminders
• Assist with coordination of events, appointments, and guest prep

Please send the following:

• A brief letter explaining why you'd be a great fit for this position
• Your updated resume
• Three professional references
• This role requires a background check.

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