Events Assistant Jobs in Colorado (NOW HIRING)

University of Colorado Anschutz

Department: Linda Crnic Institute for Down Syndrome

Job Title: Part time Administrative Assistant I (0.5 FTE)

Position #: '00852081- Requisition #: 40823

Job Summary:

This part-time position offers a unique opportunity to contribute to the mission of the Linda Crnic Institute for Down Syndrome, the largest academic center dedicated to Down syndrome research. As a member of the administrative team supporting the DS-Connect project, you will play an important role in advancing community engagement, education, and outreach efforts that connect individuals with Down syndrome, their families, researchers, and healthcare professionals. Your work will help ensure the successful execution of events and programs that raise awareness, foster inclusion, and support the Institute's efforts to improve health outcomes through research and collaboration.

In this dynamic, in-person role, you will gain hands-on experience coordinating conferences, webinars, and community events such as Buddy Walks, while working closely with the Crnic Institute and the Global Down Syndrome Foundation. Day-to-day responsibilities may include managing event supplies and promotional materials, assisting with event setup and registration, welcoming guests, introducing speakers, coordinating shipments, and supporting employee and affiliate appreciation initiatives. You will also have opportunities to develop professional, technology, networking, and volunteer leadership skills through participation in training programs and high-profile events, including the Global Down Syndrome Foundation's Be Beautiful Be Yourself Fashion Show. This is an excellent opportunity for someone who enjoys working with people, staying organized, and contributing to a mission-driven team dedicated to making a meaningful impact.

Key Responsibilities:

• Manage conference, event, and promotional supplies, including inventory tracking, organization, ordering, and selection of new materials.

• Support DS-Connect events, conferences, and Buddy Walks by coordinating booths, packing and shipping supplies, and assisting with event logistics.

• Serve as an event representative by welcoming attendees and introducing speakers during webinars and in-person events.

• Assist with Crnic Institute events by supporting setup and cleanup, managing registration, greeting guests, and coordinating with caterers and event vendors.

• Administer the Crnic Institute Appreciation Program by recognizing employees, affiliates, speakers, and visitors through birthday greetings and thank-you communications.

• Participate in Global Down Syndrome Foundation training, projects, and volunteer initiatives while developing professional, technical, networking, and advocacy skills.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, Colorado.

Why Join Us:

The Linda Crnic Institute for Down Syndrome (www.crnicinstitute.org) is the largest academic home for Down syndrome research. The Crnic Institute collaborates with prominent scientists and leaders around the globe to enable precision medicine approaches to improve health outcomes in Down syndrome. The Crnic Institute is seeking a highly motivated and enthusiastic individual to work as a member of our administrative team, specifically to focus on our DS-Connect project.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Lived experience with Down syndrome

• Enjoys networking and talking with people

• Availability to attend events

• Experience working with MS Word, Excel, Teams, Smartsheets, etc.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Attention to detail

• Demonstrated commitment and ability to advance diversity and inclusion.

• Knowledge of general office procedures, protocol, and professionalism; expert knowledge of Business English, spelling, punctuation, and grammar.

• Proven ability to work in a team environment

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Sydney Ashton sydney.ashton@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until 8/19/26

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $19-$20 an hour.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.