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Entry Level Secretary Jobs in Indiana (NOW HIRING)

Verstela

Office Assistant

Mooresville, IN

$16/hr

Office Assistant Looking for an entry-level office opportunity where you can build your ... secretary role. You'll receive hands-on experience, work with a supportive team, and develop ...

Pwc

Executive Concierge

Indianapolis, IN · On-site

$35K - $124K/yr

The Opportunity As part of the Administration and Secretarial Services Generalist team you are ... PwC does not intend to hire experienced or entry level job seekers who will need, now or in the ...

All JobsSecretary JobsEntry Level Secretary JobsEntry Level Secretary Jobs in Indiana

Entry Level Secretary information

See Indiana salary details

$23.3K

$43.7K

$59.9K

How much do entry level secretary jobs pay per year?

As of Aug 5, 2026, the average yearly pay for entry level secretary in Indiana is $43,719.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,700.00 and $50,000.00 per year, depending on experience, location, and employer.

How to work as an entry level secretary with no experience?

An entry level secretary role typically requires basic organizational and communication skills. To qualify, focus on developing proficiency in office software like Microsoft Office, demonstrate reliability, and highlight any relevant coursework or volunteer experience in your application. On-the-job training is common, so a positive attitude and willingness to learn are important.

Can I be an entry level secretary with no experience?

Entry level secretary positions often do not require prior experience, focusing instead on basic skills such as organization, communication, and familiarity with office software like Microsoft Office. Employers may provide on-the-job training, making it possible to start without previous experience in the role.

What is an entry level secretary?

An Entry Level Secretary provides administrative and clerical support to ensure the smooth operation of an office. Responsibilities typically include answering phones, scheduling appointments, handling correspondence, and maintaining records. This role requires good organizational skills, attention to detail, and basic computer proficiency. It is an excellent starting position for individuals looking to build a career in administration or office management.

What are the typical daily responsibilities of an entry level secretary?

As an Entry Level Secretary, your day-to-day tasks may include answering phones, managing calendars, scheduling meetings, handling correspondence, and maintaining files or office supplies. You might also assist with basic data entry, prepare simple reports or documents, and provide support to other team members or departments as needed. Collaboration with coworkers, supervisors, and visitors is common, so you'll regularly interact with a variety of people. These tasks help keep the office running smoothly and are an excellent opportunity to learn about business processes in a supportive environment.

What are the key skills and qualifications needed to thrive as an entry level secretary?

To succeed as an Entry Level Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office software such as Microsoft Office Suite or Google Workspace, along with at least a high school diploma or equivalent. Familiarity with office equipment, scheduling tools, and basic data entry systems is commonly required, while additional certifications like Certified Administrative Professional (CAP) can be a plus. Excellent communication, time management, and a positive, service-oriented attitude help an entry level secretary stand out. These skills ensure efficient office operations, effective team support, and smooth handling of a variety of administrative tasks.

What are the most commonly searched types of Secretary jobs in Indiana? The most popular types of Secretary jobs in Indiana are:
What are popular job titles related to Entry Level Secretary jobs in Indiana? For Entry Level Secretary jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Entry Level Secretary jobs in Indiana look for? The top searched job categories for Entry Level Secretary jobs in Indiana are:
What cities in Indiana are hiring for Entry Level Secretary jobs? Cities in Indiana with the most Entry Level Secretary job openings:
Entry Level Secretary jobs near you
Infographic showing various Entry Level Secretary job openings in Indiana as of July 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,719 per year, or $21 per hour.

Secretary and Treasurer for Porter

Metropolitan School District of Warren Township

Indianapolis, IN • On-site

$20.10/hr

Full-time

Posted 9 days ago

Job description

Position Type:
Secretarial/Clerical/Director Secretary
Date Posted:
7/27/2026
Location:
Porter Service Center
Closing Date:
Until filled
JOB TITLE: Secretary and Treasurer for Porter
FLSA CLASSIFICATION: Non-exempt, hourly employee.
WORK DAYS: 246 days (not including paid holidays).
STANDARD HOURS PER DAY: 8 hours per day (not including a 60-minute unpaid duty-free meal break)
WORK YEAR: The Secretary and Treasurer for Porter is generally employed for 246 days (including paid holidays).
SALARY SCHEDULE & BENEFITS: The Secretary and Treasurer for Porter is paid on the "Secretaries" Salary Schedule, Level 2, and is eligible for benefits on the "Support Staff" benefits schedule if hired for at least 60 consecutive days. Starting hourly rate is $20.10.
REPORTS TO: Director of Porter Services.
SUPERVISES: The Secretary and Treasurer for Porter does not supervise any other employee(s).
GENERAL SUMMARY OF DUTIES:
Under direct supervision, the Secretary and Treasurer for Porter performs entry-level clerical, administrative, financial, and office support duties for Porter Services leadership. This position helps maximize operational efficiency, supports customer service, assists with department communications and records, and performs routine treasurer-related tasks such as reviewing invoices, paying bills, and requesting purchase orders in accordance with district procedures. Performs related work as directed.
ESSENTIAL FUNCTIONS:
  1. Administrative and Office Support
    1. Provides a high level of administrative support to Porter Services administrators and staff.
    2. Monitors Safety Protocols for entering and exiting Porter with community visitors and contractors.
    3. Manages calendars by making appointments and scheduling meetings for staff.
    4. Transcribes correspondence, Porter bulletins, and other departmental communications.
    5. Performs assigned clerical tasks, which may include supporting office processes, maintaining spreadsheets, entering and collecting data, filing, sorting, and packaging materials.
    6. Organizes and maintains electronic and physical records and files in accordance with district standards.
    7. Utilizes Excel and Google Sheets to perform various types of spreadsheets to monitor efficiency and performance.
    8. Operates office equipment and tools associated with department activities, which may include computers, copiers, scanners, printers, and other standard office equipment.
    9. Maintains accurate and timely information as part of assigned job responsibilities.
  2. Customer Service and Communication
    1. Provides exceptional customer service by assisting visitors, staff, and community members and ensuring their needs are addressed when they visit Porter Services.
    2. Ensures information, messages, and other communications are relayed to appropriate personnel in a timely and professional manner.
    3. Assists with internal and external communications related to Porter Services operations, as assigned.
    4. Maintains a high level of confidentiality.
  3. Staffing and Facility Support
    1. Supports facility usage processes, including scheduling, documentation, and communication related to building and space use, as assigned.
    2. Provides backup support to the Office Manager, processing leave requests and payroll.
  4. Financial and Treasurer Support
    1. Reviews invoices and supporting documentation for accuracy, completeness, and appropriate authorization prior to processing.
    2. Assists with processing routine departmental expenditures in accordance with district financial policies and procedures.
    3. Supports the operations team with requesting quotes from vendors and entering requests to purchase.
    4. Requests purchase orders for approved department needs and ensures required documentation is complete and properly filed.
    5. Maintains organized financial files and records related to invoices, purchase orders, payments, and other department transactions.
    6. Assists with tracking routine expenditures and reconciling financial information, as assigned, to support accurate recordkeeping and reporting.
    7. Communicates with vendors, district staff, and department leadership regarding invoice status, payment questions, and purchasing needs, as appropriate.
    8. Follows established internal controls and confidentiality standards when handling financial information and records.
  5. Technology and Professional Development
    1. Remains current on technology, as job-appropriate, used by Warren and Porter Services.
    2. Attends district-supported training to maintain the skill level required to perform the current position effectively, including training on office software and financial processes.

NON-ESSENTIAL FUNCTIONS:
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
  1. Performs related duties as directed.

ENTRY-LEVEL REQUIREMENTS:
  1. EDUCATION/TRAINING: High school diploma or GED required.
  2. EXPERIENCE: This is an entry-level clerical/secretarial position requiring little or no previous experience or training beyond the knowledge, skills, and abilities needed to perform the essential job functions.
  3. CERTIFICATIONS AND LICENSES: Indiana Driver's License.
  4. OTHER: Ability to perform the essential functions, meet the performance aptitudes, and fulfill the physical, sensory, and environmental requirements of the job, with or without reasonable accommodation, is required.

PERFORMANCE APTITUDES:
  1. Data Utilization: Requires the ability to compile, assemble, copy, record, and/or transcribe data and information according to a prescribed plan. Includes judging whether readily observable functional, structural, or compositional characteristics are similar to or divergent from prescribed standards, procedures, or routines.
  2. Human Interaction: Requires the ability to exchange information for the purpose of obtaining information or clarifying details, while following well-established policies, procedures, and standards.
  3. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and materials used in performing essential functions.
  4. Verbal Aptitude: Requires the ability to utilize a variety of reference data and information and to communicate clearly in both verbal and written form.
  5. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division related to clerical and routine financial tasks.
  6. Functional Reasoning: Requires the ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.
  7. Situational Reasoning: Requires the ability to exercise judgment in situations characterized by repetitive or short-cycle operations covered by set procedures or sequences.

PHYSICAL REQUIREMENTS: Tasks involve the regular and, at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20 50 pounds).
SENSORY REQUIREMENTS: Some tasks require visual perception and discrimination. Some tasks require oral communication ability.
ENVIRONMENTAL FACTORS: Tasks are regularly performed without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
Attachment(s):
  • MSD Warren_Benefit Guide_2026.pdf

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