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Entry Level Office Assistant Jobs (NOW HIRING)

Thermo Dynamics

HVAC Office Assistant

Eliot, ME · On-site

$20 - $30/hr

If this sounds like the right entry-level opportunity for you, apply to join our office team today ... A DAY IN THE LIFE OF AN HVAC OFFICE ASSISTANT In this entry-level office position, you play a ...

Patenaude & Felix APC

Office Assistant

Canonsburg, PA

$15.50 - $20.25/hr

Patenaude & Felix, APC of Canonsburg, PA is looking to hire a part-time or full-time entry level Office Assistant to join our firm. Do you want to work for a law firm that offers you growth ...

Patenaude & Felix, APC

Office Assistant

Canonsburg, PA · On-site

$18/hr

Patenaude & Felix, APC of Canonsburg, PA is looking to hire a part-time or full-time entry level Office Assistant to join our firm. Do you want to work for a law firm that offers you growth ...

Patenaude & Felix, APC

Office Assistant

Canonsburg, PA · On-site

$15.50 - $20.25/hr

Patenaude & Felix, APC of Canonsburg, PA is looking to hire a part-time or full-time entry level Office Assistant to join our firm. Do you want to work for a law firm that offers you growth ...

Vogelsang

Entry Level Office Clerk

Ravenna, OH

$14.25 - $18.25/hr

We are seeking an Entrylevel Office Clerk to support daily office operations through general ... Schedule meetings, manage calendars, and assist with coordination * Perform accurate data entry and ...

Construction Personnel Group Inc

Be Seen First

Bookkeeper--A Good Entry Level Office Job

Buffalo, NY · On-site

$21 - $26/hr

If you are willing to learn, then I am happy to teach you everything you need to know about the job Entry-level office job, office assistant, Administrative, Bookkeeper, Accounts Receivable, Accounts ...

New

Vogelsang

Entry Level Office Clerk

Ravenna, OH · On-site

$14.25 - $18.25/hr

We are seeking an Entry-level Office Clerk to support daily office operations through general ... Schedule meetings, manage calendars, and assist with coordination * Perform accurate data entry and ...

Fay Myers Motor Co.

Office Assistant

Centennial, CO · On-site

$35K - $40K/yr

The Position: We're looking for an entry level office/titles/payroll assistant. * We are offering a full-time position with continued on-the-job training * We also offer a full benefits package ...

York Risk Services

Office Assistant

Franklin, TN · On-site

$16.50 - $21.75/hr

... Entry-Level, Office Administrative Assistant Are you looking for an impactful job requiring no prior experience that offers an opportunity to develop a professional career? * A stable and consistent ...

Sedgwick

Office Assistant

Franklin, TN · On-site

$16.50 - $21.75/hr

... Entry-Level, Office Administrative Assistant Are you looking for an impactful job requiring no prior experience that offers an opportunity to develop a professional career? * A stable and consistent ...

Sedgwick

Office Assistant

Franklin, TN · On-site

$16.50 - $21.75/hr

... Entry-Level, Office Administrative Assistant Are you looking for an impactful job requiring no prior experience that offers an opportunity to develop a professional career? * A stable and consistent ...

Alphabe Insight

Office Assistant

Holland, OH · On-site

$14.50 - $19/hr

Office Assistant We are looking for an organized Office Assistant to support daily administrative ... Basic computer skills including email and document management. * Entry-level candidates welcome ...

Car Guys Inc.

CarGuys Admin Assistant

Rockford, MI · On-site

$30K - $38K/yr

Job Title: Entry Level Office Administrative Assistant Ready to embark on an administrative adventure like no other? Are you a force to be reckoned with when it comes to getting things done? Position ...

Alphabe Insight

Office Assistant

Orlando, FL · On-site

$15.75 - $20.50/hr

Office Assistant We are seeking a reliable Office Assistant to support daily administrative ... Basic computer skills including email and document tools. * Entry-level candidates welcome ...

HANKS FURNITURE INC

Office Assistant

Little Rock, AR

$14 - $15/hr

Hank's is seeking a self-motivated, task-oriented office assistant with a positive, friendly ... This is an entry level position. Nights and weekends required. JOB RESPONSIBILITIES: * Organize and ...

HANKS FURNITURE INC

Office Assistant

Little Rock, AR

$14 - $15/hr

Hank's is seeking a self-motivated, task-oriented office assistant with a positive, friendly ... This is an entry level position. Nights and weekends required. JOB RESPONSIBILITIES: * Organize and ...

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Entry Level Office Assistant information

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How much do entry level office assistant jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for entry level office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are some common challenges faced by entry level office assistants, and how can they be managed?

Entry level office assistants often juggle multiple tasks such as scheduling, data entry, and assisting different team members, which can make prioritization challenging. Adapting to a fast-paced environment and learning new office technologies are typical hurdles. To manage these challenges, it's helpful to communicate proactively with supervisors about priorities, seek clarification when needed, and take advantage of any training offered. Building strong organizational habits early on can also make the transition smoother and set the stage for career growth.

What is the difference between Entry Level Office Assistant vs Administrative Assistant?

AspectEntry Level Office AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentOffice settings, reception areasOffice environments, often with more administrative responsibilities
Employer & Industry UsageCommon in various industries for basic clerical tasksWidespread in corporate, healthcare, legal, and government sectors
Search & Comparison IntentOften searched by those starting in clerical rolesCompared for roles with more administrative duties

While both roles involve clerical tasks, an Entry Level Office Assistant typically handles basic office support and reception duties, whereas an Administrative Assistant often performs more complex administrative functions, including scheduling and correspondence. The roles overlap but differ mainly in responsibility scope and experience level.

What Does an Entry-Level Office Assistant Do?

An entry-level office assistant performs various duties in an office. Your responsibilities can vary depending on where you work, but typically focus on providing support for office personnel and operations. As an entry-level office assistant, you perform clerical tasks such as data entry or filing. You read, respond to, or forward emails and answer calls to the general office telephone number. Some office assistants take inventory of office supplies and order more items when needed. In some entry-level positions, you learn how to prepare paperwork, draft communications, or contact clients on behalf of senior office personnel.

What does an Entry Level Office Assistant do?

An Entry Level Office Assistant provides administrative support to ensure efficient operation of an office. Typical duties include answering phones, managing schedules, filing documents, handling mail, and assisting with data entry. They often support other staff members by performing a variety of clerical tasks, helping to keep the office organized and running smoothly. This role is ideal for those starting their careers and looking to gain experience in an office environment.

What are the key skills and qualifications needed to thrive as an Entry Level Office Assistant, and why are they important?

To thrive as an Entry Level Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency with office software such as Microsoft Office Suite, often supported by a high school diploma or equivalent. Familiarity with office equipment like copiers, scanners, and multi-line phone systems is typically expected. Excellent communication, reliability, and a positive attitude help you stand out in this role. These skills and qualities are crucial for efficiently supporting office operations, maintaining workflow, and contributing to a productive work environment.
More about Entry Level Office Assistant jobs
What cities are hiring for Entry Level Office Assistant jobs? Cities with the most Entry Level Office Assistant job openings:
What states have the most Entry Level Office Assistant jobs? States with the most job openings for Entry Level Office Assistant jobs include:
What job categories do people searching Entry Level Office Assistant jobs look for? The top searched job categories for Entry Level Office Assistant jobs are:
Entry Level Office Assistant jobs near you
Infographic showing various Entry Level Office Assistant job openings in the United States as of May 2026, with employment types broken down into 61% Full Time, 37% Part Time, and 2% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

HVAC Office Assistant

Thermo Dynamics

Eliot, ME • On-site

$20 - $30/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 2 days ago

Job description

Thermo Dynamics in Eliot, ME, is looking to hire a full-time HVAC Office Assistant to assist the service manager and office manager and provide memorable customer service to our amazing clients over the phone. Are you friendly and personable? Would you like a position in a stable, essential industry? Do you want to work for a highly respected company that cares about you? If so, please read on!

This office position earns a competitive wage of $20 - $30 per hour, depending on experience. We provide excellent benefits that include health, dental, supplemental insurance, paid time off (PTO), 10 paid holidays, retirement contributions, and awesome bonuses! If this sounds like the right entry-level opportunity for you, apply to join our office team today!


ABOUT THERMO DYNAMICS

Our knowledgeable team has been serving both industrial and commercial clients in Maine, Massachusetts, New Hampshire, and the surrounding areas since 1992. Over our 30 years of providing high-quality HVAC services, we have had the opportunity to establish lifelong relationships with our clients, thanks to our incredible team. We've built our business by hiring quality individuals that focus on the client's experience. We value the hard work our team members have put in and strive to create a fantastic work environment so that we can continue to dominate the industry. We look forward to growing and expanding our team so that we can create even more happy customers.


A DAY IN THE LIFE OF AN HVAC OFFICE ASSISTANT

In this entry-level office position, you play a critical role in our office. Each day, you arrive at work ready to lend a helping hand to our customers, office staff and technicians. You promptly answer all incoming phone calls. Your day may involve ordering parts, staging jobs and coordinate our technicians, ensuring the right tech gets to the right job on time.

In addition to helping our customers and technicians, you also complete a variety of administrative tasks, including performing data entry and assisting our project and field managers whenever needed. Flexible and reliable, you also manage our fleet program, keeping all our vehicles maintenances up to date and registrations, inspections and services scheduled and completed. We can always count on you to jump in whenever necessary and complete your tasks thoroughly and enthusiastically. Thanks to you, our office is organized, and our technicians are reliable! You enjoy working with an exceptional team as you help keep our company running like a well-oiled machine!


QUALIFICATIONS FOR AN HVAC OFFICE ASSISTANT

  • Positive, can-do attitude
  • Willingness to learn
  • Valid Drivers' License

Experience with QuickBooks is a plus. Experience working at an HVAC company would also be beneficial. Experience as an office assistant, customer service representative, or dispatcher would also be a plus! It's okay if you don't have experience, because we will train the right candidate! Do you have impeccable phone etiquette? Can you work well both independently and as part of a team? Are you a motivated self-starter? Do you enjoy keeping busy? Are you highly attentive to detail? Do you love interacting with people over the phone? If yes, you might just be perfect for this entry-level position!


WORK SCHEDULE FOR A CUSTOMER SERVICE REPRESENTATIVE (CSR) - HVAC OFFICE ASSISTANT

This full-time and dispatch office position works Monday through Friday from 8 AM to 4 PM. We will provide flexible scheduling depending on your availability.


ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this entry-level dispatch and office job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

Apply