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Entry Level Intake Specialist Jobs (NOW HIRING)

IFAS LLC

Accounts Payable Intake Specialist

Charleston, SC · On-site

$20 - $25.50/hr

MS Excel entry level knowledge and experience (i.e. sort, create and maintain simple formulas). We ... As an Accounts Payable intake Specialist, your primary responsibility will be to review invoice ...

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Entry Level Intake Specialist information

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How much do entry level intake specialist jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for entry level intake specialist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

How do you become an entry level intake specialist?

To become an entry level intake specialist, candidates typically need a high school diploma or equivalent and strong communication skills. Relevant experience in customer service or administrative roles can be beneficial, and familiarity with data entry or scheduling software may improve job prospects.

What are some common challenges faced by entry level intake specialists, and how are they typically addressed?

Entry Level Intake Specialists often encounter challenges such as managing high call volumes, accurately gathering client information, and navigating sensitive or emotional conversations. To address these, organizations typically provide comprehensive training, clear intake protocols, and ongoing support from supervisors and experienced team members. Working closely with legal or healthcare professionals also helps intake specialists develop problem-solving skills and resilience, ensuring they can handle complex cases effectively while maintaining empathy and professionalism.

What is the difference between Entry Level Intake Specialist vs Customer Service Representative?

AspectEntry Level Intake SpecialistCustomer Service Representative
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; customer service training often preferred
Work EnvironmentHealthcare, legal, or social services settings, often in officesRetail, call centers, or office environments
Employer & Industry UsageUsed in healthcare, legal, social services industriesCommon across retail, telecom, and service industries
Search & Comparison IntentUnderstanding entry-level roles in intake or client onboardingCustomer interaction and support roles at entry level

The main difference is that Entry Level Intake Specialists focus on gathering client information and onboarding in specialized settings like healthcare or legal fields, while Customer Service Representatives handle general customer inquiries and support across various industries. Both roles require strong communication skills and a high school diploma, but their work environments and industry applications differ.

What does an entry level intake specialist do?

An Entry Level Intake Specialist is responsible for the initial assessment and gathering of information from clients or patients when they first contact an organization, such as a medical office, legal firm, or social services agency. Their primary duties include collecting personal and case-related details, verifying information, and ensuring all necessary paperwork is completed accurately. They often act as the first point of contact, helping to determine client needs and directing them to the appropriate services or professionals. Strong communication and organizational skills are important in this role.
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Entry Level Intake Specialist jobs near you
Infographic showing various Entry Level Intake Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Accounts Payable Intake Specialist

IFAS LLC

Charleston, SC • On-site

$20 - $25.50/hr

Other

Re-posted 23 days ago

Job description

Interested in Applying? I have a few preliminary questions

  • Can you obtain and maintain an MRPT or Secret Clearance?
  • Are you able to work on-site 5 days per week?
  • Do you enjoy helping people and solving problems?
  • Do you thrive in a team-oriented environment?
  • Are you looking for an opportunity with the Department of State in Charleston, SC?

If you answered “yes” to most of these, keep reading on.

Why is this Different from other Job Opportunities?

All contractors supporting this Department must be able to either possess or pass Moderate Risk Public Trust (MRPT) investigation, or obtain a Secret Security Clearance. Important note to consider: A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.

You Must Meet these Minimum Requirements

  • High School Diploma or GED
  • Experience in providing support for automated financial systems
  • Experience performing business systems analysis
  • Experience performing the analysis of technical and financial tasks
  • Experience supporting users with installed systems or providing technical support to financial processes requiring an understanding of the functions and operations and the automated systems that support these operations.
  • Experience analyzing transaction errors and assisting functional users in correcting these errors.
  • MS Excel entry level knowledge and experience (i.e. sort, create and maintain simple formulas).

We are also Looking for

  • An Associates or four-year degree from an accredited university or college is preferred.
  • Experience in supporting the development/implementation of large, complex financial management systems is preferred.
  • Experience with some of the systems and technologies supporting DoS accounting and financial services preferred.
  • Ability to analyze data and obtain the necessary information to correct problems.
  • Ability to work independently or as part of a team
  • Organizational and effective time-management skills
  • Strong attention to detail
  • Experience with Case Management System/Service Now or
  • Experience with workflow management systems that utilize a case or ticketing system to track and distribute work
  • Excellent and professional communication with internal and external customers, both written and verbally.
  • Provide detailed resolutions with proven great customer service.
  • Web-based Meeting Software

Our most Successful Employees in this Position Demonstrate

  • Adaptable, dependable, and self-drive
  • Detail-oriented with excellent time management
  • Strong written and verbal communication skills
  • Team-first mindset with individual accountability
  • Consistently meets or exceeds deadlines with accurate execution
  • Takes ownership and provides clear status updates on assignments

Overview of Department:

The Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a temporary assignment supporting the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors. As an Accounts Payable intake Specialist, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, and distribute to the appropriate team, ensuring documentation accuracy and compliance prior to certification.

Day-to-day Job Responsibilities include:

  • Apply relevant regulations and procedures to review and process vouchers and invoices
  • Examine financial documents for accuracy, completeness, and compliance
  • Perform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for:
  • Goods and services provided to or by the Government.
  • Satisfaction of breach of contract or default in fulfilling contractual obligations (e.g., unauthorized substitution of materials specified in a contract or change from contracted price).
  • Other transactions, when such examination of the request for payment is not classifiable in another series.
  • Identify and resolve discrepancies by contacting the submitting unit
  • Provide professional support to stakeholders via email, phone, and Teams
  • Ensure compliance with Prompt Payment Act and financial policies
  • Enter and process transactions into DoS financial systems
  • Validate voucher details against authorizations, receipts, and acceptance records
  • Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts
  • Perform quality control and maintain tracking and reconciliation for vendor payments
  • Complete administrative tasks such as coding, filing, and data verification
  • Learn, support, and demonstrate an understanding of ISO 9001 objectives.
  • Support and uphold ISO 9001 quality management principles
  • Perform other duties as assigned

Invoice Receipt mailbox:

  • Review and perform quality checks on vendor invoices to ensure Prompt Payment conformance and accuracy
  • Research Awards and Contracts to verify claim validity
  • Format and prepare package for Bureau approval and payment

Bureau Approval Mailbox

  • Review approvals submitted by bureaus to ensure completion and accuracy for payment processing
  • Research and review receiving reports
  • Attach approval packages and/or receiving reports to payment system and update status for payment processing.

Work Schedule

  • Standard 8-hour shift scheduled between 6:00 AM and 6:00 PM.
  • Work schedules include a non-compensated 30-, 45-, or 60-minute meal period, based on operational needs and supervisory approval.
  • Employees are expected to adhere to their approved schedule to support office coverage and accurate timekeeping.
  • Additional hours may be required with Assistant Program Manager and DoS approval.
  • 100% on-site position.

Software Systems Utilized

  • Microsoft Office Suite: Word, Excel, PowerPoint, Access and Outlook
  • Accounting/Financial Systems:
  • Global Financial Management System (GFMS)
  • Regional Financial Management System (RFMS)
  • USAID Accounting System known as Phoenix
  • Document Storage: Document Imaging System
  • Reporting System: Global Business Intelligence
  • International Treasury System (ITS)
  • Secure Payment System (SPS)