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Entry Level Event Planning Jobs in Rochester, NY

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Field Services Technician

Rochester, NY · On-site

The main focus of the field team is to manage sampling events in order to obtain ground water ... planning and management and documentation required to properly complete a project. Another ...

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All JobsEvent Planning JobsEntry Level Event Planning JobsEntry Level Event Planning Jobs in Rochester, NY

Entry Level Event Planning information

See Rochester, NY salary details

$20.2K

$74.3K

$140.1K

How much do entry level event planning jobs pay per year?

As of Jul 16, 2026, the average yearly pay for entry level event planning in Rochester, NY is $74,264.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,300.00 and $88,300.00 per year, depending on experience, location, and employer.

Is there a demand for event planners?

The demand for entry-level event planners remains steady as organizations continue to host conferences, weddings, and corporate events. Success in this field often requires strong organizational skills, attention to detail, and familiarity with event management software. Job growth is expected to be consistent, with opportunities available in various industries and settings.

How to get started in event planning with no experience?

Entry level event planning roles often require strong organizational and communication skills. To get started, gain experience through volunteering or internships, learn event management software, and consider obtaining certifications like Certified Meeting Professional (CMP) to enhance your credentials.

What is the difference between Entry Level Event Planning vs Event Coordinator?

AspectEntry Level Event PlanningEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; relevant certifications optional
Work EnvironmentAssist with planning, research, and administrative tasks; often in office settingsOversee event setup, vendor coordination, and on-site management
Employer & Industry UsageEvent planning firms, corporate events, nonprofitsEvent planning companies, hotels, venues, corporate events

Entry Level Event Planning roles focus on supporting the planning process through research and administrative tasks, while Event Coordinators handle on-site event execution and vendor management. Both roles require similar credentials and are used across various industries, but Event Coordinators typically have more direct involvement during events.

Is event planning a good career path?

Event planning is a viable career that involves coordinating logistics, managing budgets, and working with clients to organize events such as conferences, weddings, and corporate functions. Success in this field often requires strong organizational skills, attention to detail, and proficiency with planning tools. It can offer opportunities for creativity and networking, but may also involve irregular hours and high-pressure situations.

What are the key skills and qualifications needed to thrive as an Entry Level Event Planner, and why are they important?

To thrive as an Entry Level Event Planner, you need strong organizational abilities, attention to detail, and a relevant degree or coursework in hospitality, communications, or a related field. Familiarity with event management software (such as Cvent or Social Tables), budgeting tools, and basic office applications is typically required. Excellent communication, problem-solving, and teamwork skills help you effectively coordinate vendors, clients, and team members. These competencies ensure smooth event execution and client satisfaction, which are crucial for success in the event planning industry.

What are the 5 C's of event planning?

The 5 C's of event planning are Concept, Coordination, Control, Culmination, and Close. These principles help event planners, including those in entry-level roles, ensure successful event execution by focusing on ideas, organization, management, execution, and wrap-up. Mastery of these areas supports effective planning and smooth event operations.

What are entry level event planners?

Entry level event planners are professionals who assist in organizing and coordinating events such as meetings, conferences, weddings, or parties. They typically handle tasks like researching venues, managing guest lists, communicating with vendors, and supporting the event manager throughout the planning process. These roles are ideal for individuals new to the industry who want to gain hands-on experience and learn the basics of event coordination. Entry level event planners often work under the supervision of more experienced planners, gradually taking on greater responsibilities as they develop their skills.

What qualifications are needed to be an event planner?

Entry-level event planners typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with event management tools. Some positions may prefer or require a relevant bachelor's degree in hospitality, marketing, or a related field, along with experience in customer service or coordinating events.

What are some common challenges faced by entry-level event planners, and how can they effectively address them?

Entry-level event planners often encounter challenges such as managing tight deadlines, coordinating with multiple vendors, and adapting to last-minute changes. To navigate these, strong organizational skills and clear communication are essential. Building good relationships with vendors and colleagues can help smooth out logistics, while developing contingency plans ensures events run smoothly even when unexpected issues arise. Seeking feedback from more experienced team members can also accelerate learning and professional growth.
What are the most commonly searched types of Event Planning jobs in Rochester, NY? The most popular types of Event Planning jobs in Rochester, NY are:
What are popular job titles related to Entry Level Event Planning jobs in Rochester, NY? For Entry Level Event Planning jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Entry Level Event Planning jobs in Rochester, NY look for? The top searched job categories for Entry Level Event Planning jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Entry Level Event Planning jobs? Cities near Rochester, NY with the most Entry Level Event Planning job openings:
Entry Level Event Planning jobs near you
Infographic showing various Entry Level Event Planning job openings in Rochester, NY as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $74,264 per year, or $35.7 per hour.
Coordinator, PATS Events

Coordinator, PATS Events

Rochester Institute of Technology

Rochester, NY

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Rochester Institute Of Technology rating

7.6

Company rating: 7.6 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

253rd of 555 rated colleges and universities

Job description

Essential Duties & Responsibilities

  • Schedules and coordinates events and meetings across university facilities and conference rooms
  • Ensures facilities and conference rooms are prepared according to event specifications
  • Communicates with event organizers to understand and facilitate special event accommodations
  • Arranges routine maintenance, upgrades, and repairs as needed to ensure smooth event operations
  • Helps maintain safety measures and protocols across facilities, including conducting fire drills, inspecting fire extinguishers and sprinklers, and communicating protocols with stakeholders
  • Serves as a liaison between the facilities management team and various contractors and vendors
  • Other duties as assigned

Knowledge, Skills, & Abilities

  • Knowledge of event planning principles, requirements, and resources
  • Knowledge of event facility operations, maintenance, and security protocols and best practices
  • Skill in customer service
  • Skill in multi-tasking and logistics coordination in the management of multiple projects with competing deadlines
  • Ability to communicate, both written and orally, with stakeholders, vendors, and teams
  • Ability to respond and adjust to rapidly changing requirements

Minimum Education & Experience

  • Associate's degree in related field
  • 3 years of relevant experience
  • Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.


About Facilities Management Services (FMS) & Parking & Transportation Services

Facilities Management Services (FMS) supports the RIT community by designing, constructing, operating, and maintaining a highquality, costeffective campus environment. As part of FMS, Parking and Transportation Services (PATS) provides safe, reliable, and costeffective parking and transportation services for the RIT community and visitors. The PATS Events Coordinator plays a key role in planning and coordinating transportation and parking support for university events, collaborating with campus partners, and managing event logistics and staffing for major events such as commencement, Imagine RIT, and homecoming.

Why Join Our Team


Work with a team that values hard work and the difference it makes every day. FMS provides dependable, yearround employment and handson training to help you grow on the job.

Benefits


Eligible for RIT's comprehensive benefits program, including:

  • Medical, dental, and vision coverage

  • Sick and vacation time

  • 12 paid holidays per year

  • Retirement and financial planning resources

  • Educational benefits for employees and dependents

  • Employee wellness program

  • Free use of onsite fitness facilities

FLSA Category

Non-Exempt

Work Location

On Campus

Compensation

$17,90 - $25.00

Application Materials

When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.

Curriculum Vitae or Resume

Candidates must be eligible to work in the United States.


Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.


If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request tocareers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

What Rochester Institute Of Technology employees say

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About Rochester Institute of Technology

Sourced by ZipRecruiter

Rochester Institute of Technology (RIT) is a preeminent institution in the education services industry, located in Rochester, NY, US. Renowned globally for its innovative and industry-aligned education, RIT was established in 1829 and has since then been committed to offering academic rigor in fields of study with an emphasis on applied learning. This is evidenced by their broad spectrum of undergraduate and graduate programs in areas such as engineering, science, business, and fine arts. RIT's mission centers on providing technology-based educational programs for career-minded students.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

Year founded

1829

Social media

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