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Entry Level Event Planner Jobs in Rochester, NY (NOW HIRING)

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Entry Level Event Planner information

See Rochester, NY salary details

$13

$30

$43

How much do entry level event planner jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for entry level event planner in Rochester, NY is $30.04, according to ZipRecruiter salary data. Most workers in this role earn between $23.70 and $34.86 per hour, depending on experience, location, and employer.

What are some common challenges an entry level event planner might face during their first year on the job?

As an entry level event planner, you may encounter challenges such as managing tight deadlines, juggling multiple tasks at once, and adapting to last-minute changes from clients or vendors. Building strong organizational skills and clear communication with your team and suppliers are crucial for overcoming these obstacles. You'll also need to quickly learn industry-standard tools and best practices, and seek feedback from more experienced colleagues to improve your workflow.

Is there a demand for event planners?

The demand for entry-level event planners remains steady as organizations continue to host conferences, weddings, and corporate events. Success in this field often requires strong organizational skills, creativity, and familiarity with event management tools. Job growth is expected to align with the overall hospitality and event industries.

What does an entry level event planner do?

An entry level event planner assists in organizing and executing events such as weddings, corporate meetings, conferences, or parties. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and supporting senior planners with administrative tasks. They often help with on-site event setup and breakdown, guest management, and troubleshooting issues as they arise. This role is ideal for individuals who are detail-oriented, creative, and enjoy working in dynamic environments. Entry level event planners gain valuable experience that can lead to more advanced positions within the event planning industry.

How do I get started as an event planner?

To start as an entry-level event planner, gain relevant experience through internships or volunteering, develop organizational and communication skills, and familiarize yourself with event planning tools like project management software. Earning certifications such as the Certified Meeting Professional (CMP) can also enhance your credentials and job prospects.

What Does an Entry-Level Event Planner Do?

An entry-level event planner works to help coordinate events for their employer or clients. As an entry-level planner, your duties may include assisting a more-experienced event planner as they plan and coordinate special events. Your job responsibilities involve working with vendors, renting and setting up the venue, and preparing the logistics of the event, conference, convention, or meeting. As an entry-level event planner, your duties may also include meeting with a client or vendor to work out the exact details and requirements for the event.

What are the key skills and qualifications needed to thrive as an Entry Level Event Planner, and why are they important?

To thrive as an Entry Level Event Planner, you need strong organizational abilities, attention to detail, and a relevant degree or coursework in hospitality, marketing, or event management. Familiarity with event management software, budgeting tools, and basic office systems is often required. Excellent communication, problem-solving, and teamwork skills help you coordinate with vendors, clients, and colleagues effectively. These skills are crucial for ensuring events run smoothly, meet client expectations, and handle unexpected challenges efficiently.

How do I become an event planner with no experience?

Entry level event planners can start by gaining relevant skills through volunteering for events, completing online courses in event management, and building a portfolio of small projects. Internships or assistant roles provide practical experience and networking opportunities essential for advancing in the field.

What are the 5 C's of event planning?

The 5 C's of event planning are Concept, Coordination, Control, Culmination, and Close. These principles help entry level event planners organize successful events by focusing on idea development, logistics management, overseeing execution, ensuring smooth completion, and post-event wrap-up. Mastery of these areas is essential for effective planning and execution in the event industry.
More about Entry Level Event Planner jobs
What are the most commonly searched types of Event Planner jobs in Rochester, NY? The most popular types of Event Planner jobs in Rochester, NY are:
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What job categories do people searching Entry Level Event Planner jobs in Rochester, NY look for? The top searched job categories for Entry Level Event Planner jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Entry Level Event Planner jobs? Cities near Rochester, NY with the most Entry Level Event Planner job openings:
Entry Level Event Planner jobs near you
Infographic showing various Entry Level Event Planner job openings in Rochester, NY as of July 2026, with employment types broken down into 100% Full Time. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $62,491 per year, or $30 per hour.
Coordinator, PATS Events

Coordinator, PATS Events

Rochester Institute of Technology

Rochester, NY • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Rochester Institute Of Technology rating

7.6

Company rating: 7.6 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

258th of 560 rated colleges and universities

Job description

Essential Duties & Responsibilities

  • Schedules and coordinates events and meetings across university facilities and conference rooms
  • Ensures facilities and conference rooms are prepared according to event specifications
  • Communicates with event organizers to understand and facilitate special event accommodations
  • Arranges routine maintenance, upgrades, and repairs as needed to ensure smooth event operations
  • Helps maintain safety measures and protocols across facilities, including conducting fire drills, inspecting fire extinguishers and sprinklers, and communicating protocols with stakeholders
  • Serves as a liaison between the facilities management team and various contractors and vendors
  • Other duties as assigned

Knowledge, Skills, & Abilities

  • Knowledge of event planning principles, requirements, and resources
  • Knowledge of event facility operations, maintenance, and security protocols and best practices
  • Skill in customer service
  • Skill in multi-tasking and logistics coordination in the management of multiple projects with competing deadlines
  • Ability to communicate, both written and orally, with stakeholders, vendors, and teams
  • Ability to respond and adjust to rapidly changing requirements

Minimum Education & Experience

  • Associate's degree in related field
  • 3 years of relevant experience
  • Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.


About Facilities Management Services (FMS) & Parking & Transportation Services

Facilities Management Services (FMS) supports the RIT community by designing, constructing, operating, and maintaining a highquality, costeffective campus environment. As part of FMS, Parking and Transportation Services (PATS) provides safe, reliable, and costeffective parking and transportation services for the RIT community and visitors. The PATS Events Coordinator plays a key role in planning and coordinating transportation and parking support for university events, collaborating with campus partners, and managing event logistics and staffing for major events such as commencement, Imagine RIT, and homecoming.

Why Join Our Team


Work with a team that values hard work and the difference it makes every day. FMS provides dependable, yearround employment and handson training to help you grow on the job.

Benefits


Eligible for RIT's comprehensive benefits program, including:

  • Medical, dental, and vision coverage

  • Sick and vacation time

  • 12 paid holidays per year

  • Retirement and financial planning resources

  • Educational benefits for employees and dependents

  • Employee wellness program

  • Free use of onsite fitness facilities

FLSA Category

Non-Exempt

Work Location

On Campus

Compensation

$17,90 - $25.00

Application Materials

When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.

Curriculum Vitae or Resume

Candidates must be eligible to work in the United States.


Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.


If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request tocareers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

What Rochester Institute Of Technology employees say

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About Rochester Institute of Technology

Sourced by ZipRecruiter

Rochester Institute of Technology (RIT) is a preeminent institution in the education services industry, located in Rochester, NY, US. Renowned globally for its innovative and industry-aligned education, RIT was established in 1829 and has since then been committed to offering academic rigor in fields of study with an emphasis on applied learning. This is evidenced by their broad spectrum of undergraduate and graduate programs in areas such as engineering, science, business, and fine arts. RIT's mission centers on providing technology-based educational programs for career-minded students.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

Year founded

1829

Social media

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