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Virtual Event Planner Jobs in Rochester, NY (NOW HIRING)

Paychex

Project Manager II - Marketing

Rochester, NY · Remote

$64K - $100K/yr

... and trigger events, planning risk response, establishing contingency plans, anticipating ... We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes ...

Paychex

Project Manager II - Marketing

Rochester, NY · On-site

$64K - $100K/yr

... and trigger events, planning risk response, establishing contingency plans, anticipating ... We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes ...

Paychex

Sr Learning Instructor

Rochester, NY · On-site

$26.26 - $45.10/hr

Participate in leadership meetings and applicable service training programs and events to provide ... Lesson Planning - Preferred * Virtual Training - Preferred * Project Management - Preferred

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All JobsEvent Planner JobsVirtual Event Planner JobsVirtual Event Planner Jobs in Rochester, NY

Virtual Event Planner information

See Rochester, NY salary details

$13

$30

$43

How much do virtual event planner jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for virtual event planner in Rochester, NY is $30.04, according to ZipRecruiter salary data. Most workers in this role earn between $23.70 and $34.86 per hour, depending on experience, location, and employer.

What is the difference between Virtual Event Planner vs Event Coordinator?

AspectVirtual Event PlannerEvent Coordinator
CredentialsOften requires event planning certifications or relevant experienceMay have similar certifications but less specialized
Work EnvironmentPrimarily remote, online platforms, digital toolsOn-site or hybrid event locations, in-person coordination
Industry UsageUsed across corporate, social, and nonprofit sectors for virtual eventsUsed for both in-person and virtual events, often in the same industries
Search & Comparison IntentHigh overlap in skills and job functions, often compared by job seekers

While both roles involve planning and coordinating events, Virtual Event Planners focus on online and remote event execution, utilizing digital tools and platforms. Event Coordinators often handle in-person events but may also work on hybrid or virtual events. The main difference lies in the work environment and the specific skills required for virtual versus in-person event management.

What Does a Virtual Event Planner Do?

As a virtual event planner, your duties focus on helping clients plan meetings, events, or celebrations. This is a remote position in which your responsibilities depend on the type of events you plan and the needs of each client. You provide an initial online consultation with clients to determine their needs and budget. You then design the party, wedding, meeting, or celebration, and coordinate with vendors to provide services. You also handle schedule planning. Some virtual event planners work online but go to the venue during the event, while others work solely online.

What are some common challenges Virtual Event Planners face when coordinating online events, and how can they be addressed?

Virtual Event Planners often encounter challenges such as technical difficulties, attendee engagement, and coordinating with remote teams. To address these, it’s important to have contingency plans for tech issues, ensure all platforms are tested in advance, and use interactive tools (like polls or breakout rooms) to boost engagement. Regular communication with clients, speakers, and vendors is crucial for smooth collaboration, and staying organized with project management software can help keep everyone aligned. Being proactive and adaptable is key to overcoming these challenges and delivering successful virtual events.

What are the key skills and qualifications needed to thrive as a Virtual Event Planner, and why are they important?

To thrive as a Virtual Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in hospitality, marketing, or communications. Familiarity with virtual event platforms (such as Zoom, Hopin, or Webex), project management tools, and certification in event planning (like CMP or CSEP) is highly valuable. Excellent communication, problem-solving abilities, and adaptability help you manage client needs and troubleshoot issues in real time. These skills ensure seamless event execution, high attendee engagement, and client satisfaction in a dynamic virtual environment.

How much do virtual event planners make?

Virtual event planners typically earn between $40,000 and $70,000 annually, depending on experience, location, and the complexity of events managed. Experienced planners with certifications and strong technical skills can earn higher salaries, especially when working for larger organizations or as freelancers. Compensation may also include bonuses or project-based fees for specific events.

What do virtual event planners do?

Virtual event planners organize and coordinate online events such as conferences, webinars, and meetings. They handle tasks like selecting platforms, managing schedules, coordinating speakers, and ensuring technical aspects run smoothly using tools like Zoom or Microsoft Teams.

How to become a virtual event planner?

To become a virtual event planner, gain experience in event coordination, develop skills in project management and communication, and become proficient with virtual event platforms like Zoom or Hopin. Earning certifications such as Certified Meeting Professional (CMP) can enhance credibility, and building a strong portfolio helps attract clients or employers.

Can you be a remote event planner?

Yes, virtual event planners can work remotely, organizing and coordinating events from any location using online communication tools and event management software. Many employers and clients prefer remote arrangements for flexibility, and the role often requires strong organizational skills and familiarity with virtual platforms. However, some positions may require occasional in-person meetings or site visits depending on the event type.

What does a Virtual Event Planner do?

A Virtual Event Planner is responsible for organizing, coordinating, and managing online events such as webinars, conferences, workshops, and meetings. They handle tasks such as selecting digital platforms, managing event registration, coordinating speakers, creating event schedules, and ensuring smooth technical execution. Virtual Event Planners also oversee attendee engagement and troubleshoot any issues that arise during the event to provide a seamless experience for all participants.
More about Virtual Event Planner jobs
What are the most commonly searched types of Event Planner jobs in Rochester, NY? The most popular types of Event Planner jobs in Rochester, NY are:
What are popular job titles related to Virtual Event Planner jobs in Rochester, NY? For Virtual Event Planner jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Virtual Event Planner jobs in Rochester, NY look for? The top searched job categories for Virtual Event Planner jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Virtual Event Planner jobs? Cities near Rochester, NY with the most Virtual Event Planner job openings:
Virtual Event Planner jobs near you
Infographic showing various Virtual Event Planner job openings in Rochester, NY as of July 2026, with employment types broken down into 73% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $62,491 per year, or $30 per hour.
Wedding and Event Planning Manager-Woodcliff Hotel

Wedding and Event Planning Manager-Woodcliff Hotel

Schulte Companies

Fairport, NY • On-site

Full-time

Medical, Life, Retirement, PTO

Posted 19 days ago

Job description

Woodcliff Hotel /Schulte Hospitality Groupis seeking a dynamic, service-oriented Wedding/Event Planning Manager to join our team! Schulte Hospitality Group is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!
What's in it for you? When you join Schulte Hospitality Group, you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Hospitality Group provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:
  • Work Today, Get Paid today, with Daily Pay!
  • Free Telemedicine and Virtual Mental Health care access for All Associates starting day one!
  • Multiple Health Insurance and Life Insurance options
  • 401k Plan + Company Match
  • Paid Parental Leave
  • Paid Time Off
  • Holiday Pay
  • Pet Insurance
  • Employee Assistance Program
  • Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!
Our Company: Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.
JOB DUTIES AND RESPONSIBILITIES
  • Responsible for learning the hotel brand and strategy
  • Drive customer loyalty in order to grow share of the account by delivering service excellence throughout each customer experience
  • Identifies and solicits new accounts from telemarketing, appointments, site tours, cold calls, and inquiries via email, phone, and in person interactions
  • Provides advice to clients on all aspects of hotel facilities and services when proposing and contacting groups and events
  • Establishes client base of organizations, associations, and corporate businesses through direct sales efforts to secure business for the hotel
  • Negotiates food and beverage, function space, room rates, and hotel services that meet or exceed hotel revenue goals
  • Achieve all predetermined sales goals for revenue and sales activity
  • Negotiate contracts according to company standards
  • Ensure all pertinent aspects of solicitation, closing, and customer communications are complete and documented
  • Accurately record all bookings or lost business for hotel
  • Conducts tours of the hotel and banquet facilities; entertains qualified potential clients in accordance with company and property policies and procedures
  • Provide prompt and accurate responses to all client requests for proposals and information
  • Consistently meet or exceed sales goals including predetermined revenue and sales activity
  • Assist the client in menu planning, coordinate food, beverage, table arrangements, and decorations ensuring clients details are executed
  • Monitors local competitors and compares their operation with his/her operation
  • Ensure all pertinent aspects of solicitation, closing, and customer communications are complete and documented and maintain existing accounts with active trace/follow up system
  • Completes daily/weekly/monthly reports as directed by the DOS/GM
  • Participate in Quarterly/Annual Business and Marketing Plans, assist with budget process
  • Provide prompt and accurate responses to all client requests for proposals and information
  • Perform various other duties as assigned to meet business objectives
EDUCATION AND SKILLS
  • High School Diploma/GED. Bachelor's Degree preferred
  • Minimum of (3) years in hotel or conference Catering/Sales
KNOWLEDGE, SKILLS AND ABILITIES
  • Ability to communicate effectively verbally and in writing
  • Excellent listening and problem-solving skills
  • Ability to exceed expectations of guests and team members
  • Negotiating Skills
  • Strong computer skills
  • Must have flexible work hours that may include evenings, weekends, and holidays
*The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.
*Schulte Hospitality Group is an Equal Opportunity Employer.
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About Schulte

Sourced by ZipRecruiter

Schulte Hospitality Group is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Louisville, KY, US

Social media

Facebook

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