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Virtual Event Planner Jobs in Rochester, NY (NOW HIRING)

Lthc

Instructional Designer I/II/III/IV

Rochester, NY · On-site

$64K - $86K/yr

... ILT), virtual-instructor led training (VILT), eLearning and blended learning experiences ... Attends Train the Trainer events to enhance industry knowledge. * Ensures that learning solutions ...

ACCEL Schools

Intervention Specialist

Rochester, NY

$43K - $55K/yr

... the planning and implementation of non-instructional activities such as social events and field ... Our brick and mortar, and virtual schools specialize in closing educational gaps and offer ...

Fermilab

Application Physicist I

Batavia, NY · On-site

$63K - $89K/yr

... and planning follow-up experiments. * Prepares technical reports and papers on research and ... events. A list of acceptable forms of ID can be found here: If a candidate is selected for an ...

Paychex

QA Test Engineer (CRM)

Rochester, NY · On-site +1

$59K - $94K/yr

Participate in Simulation, User Acceptance and Limited Production testing events to validate ... We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes ...

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Virtual Event Planner information

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How much do virtual event planner jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for virtual event planner in Rochester, NY is $30.04, according to ZipRecruiter salary data. Most workers in this role earn between $23.70 and $34.86 per hour, depending on experience, location, and employer.

What is the difference between Virtual Event Planner vs Event Coordinator?

AspectVirtual Event PlannerEvent Coordinator
CredentialsOften requires event planning certifications or relevant experienceMay have similar certifications but less specialized
Work EnvironmentPrimarily remote, online platforms, digital toolsOn-site or hybrid event locations, in-person coordination
Industry UsageUsed across corporate, social, and nonprofit sectors for virtual eventsUsed for both in-person and virtual events, often in the same industries
Search & Comparison IntentHigh overlap in skills and job functions, often compared by job seekers

While both roles involve planning and coordinating events, Virtual Event Planners focus on online and remote event execution, utilizing digital tools and platforms. Event Coordinators often handle in-person events but may also work on hybrid or virtual events. The main difference lies in the work environment and the specific skills required for virtual versus in-person event management.

What Does a Virtual Event Planner Do?

As a virtual event planner, your duties focus on helping clients plan meetings, events, or celebrations. This is a remote position in which your responsibilities depend on the type of events you plan and the needs of each client. You provide an initial online consultation with clients to determine their needs and budget. You then design the party, wedding, meeting, or celebration, and coordinate with vendors to provide services. You also handle schedule planning. Some virtual event planners work online but go to the venue during the event, while others work solely online.

What are some common challenges Virtual Event Planners face when coordinating online events, and how can they be addressed?

Virtual Event Planners often encounter challenges such as technical difficulties, attendee engagement, and coordinating with remote teams. To address these, it’s important to have contingency plans for tech issues, ensure all platforms are tested in advance, and use interactive tools (like polls or breakout rooms) to boost engagement. Regular communication with clients, speakers, and vendors is crucial for smooth collaboration, and staying organized with project management software can help keep everyone aligned. Being proactive and adaptable is key to overcoming these challenges and delivering successful virtual events.

What are the key skills and qualifications needed to thrive as a Virtual Event Planner, and why are they important?

To thrive as a Virtual Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in hospitality, marketing, or communications. Familiarity with virtual event platforms (such as Zoom, Hopin, or Webex), project management tools, and certification in event planning (like CMP or CSEP) is highly valuable. Excellent communication, problem-solving abilities, and adaptability help you manage client needs and troubleshoot issues in real time. These skills ensure seamless event execution, high attendee engagement, and client satisfaction in a dynamic virtual environment.

What does a Virtual Event Planner do?

A Virtual Event Planner is responsible for organizing, coordinating, and managing online events such as webinars, conferences, workshops, and meetings. They handle tasks such as selecting digital platforms, managing event registration, coordinating speakers, creating event schedules, and ensuring smooth technical execution. Virtual Event Planners also oversee attendee engagement and troubleshoot any issues that arise during the event to provide a seamless experience for all participants.
More about Virtual Event Planner jobs
What are the most commonly searched types of Event Planner jobs in Rochester, NY? The most popular types of Event Planner jobs in Rochester, NY are:
What are popular job titles related to Virtual Event Planner jobs in Rochester, NY? For Virtual Event Planner jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Virtual Event Planner jobs in Rochester, NY look for? The top searched job categories for Virtual Event Planner jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Virtual Event Planner jobs? Cities near Rochester, NY with the most Virtual Event Planner job openings:
Virtual Event Planner jobs near you
Defense Business Development Specialist

Defense Business Development Specialist

Vuzix

West Henrietta, NY • On-site

$95K - $130K/yr

Full-time

Posted 24 days ago

Job description

Position Summary:
The Defense Business Development Specialist will leverage existing relationships with potential military customers and interface directly with the existing Sales team. Utilize knowledge of Vuzix products and capabilities to understand and gather customer requirements, to prepare specifications and generate quotes. Partner with the internal technical and marketing teams to share insights from defense customers and to offer suggestions for product enhancements. Responsibilities will include planning and leading customer engagements, market assessments, strategy development, business case development, capture management, Direct Sell and bid and proposal budget management, CRM management, orders plans and development of 1-yr, 3-yr and 5-yr growth pipelines. This position will also support the functions of the Sales - DoD Department to meet the requirements of the relevant ISO 9001:2015 standards based on the quality objectives established by Top Management.
Essential Duties and Responsibilities:
  • Develop and implement an Enterprise Territory Business Plan to drive enterprise sales of hardware products and professional services to the military.
  • Utilize your existing portfolio of relationships, partners and areas of expertise that will enable you to penetrate these industries or defense services.
  • Understand and analyze customer business problems, determine the best hardware and services that are applicable.
  • Demonstrate products and solutions to both technical users and leadership and articulate the technical and business applicability in the defense/customer ecosystems.
  • Attend events and conferences to network and establish new opportunities.
  • Leverage virtual networking technology such as LinkedIn and other social media to establish new opportunities.
  • Generate and develop new leads into prospects and customers, by identifying business needs and articulating how our solutions benefit the end user and enterprise.
  • Assessing Partner opportunities to determine which are winnable and working with government partners and points of contact to help shape RFPs to apply to our solutions.
  • Develop Basis of Estimates (BOEs) and Proposals for complex technology including strategy, win themes, solutions, writing, schedules, staffing, pricing, past performance, resumes, and other proposal actions.
  • Accurately report sales pipeline, including closure dates, risks, industry opportunities, and areas to develop the product and solutions, to executive leadership in CRM.
  • Design marketing plans materials and sales presentations to prospects, customers and through events (such as webinars) to generate interest and maximize the market share of the product portfolio.
  • Mentor and manage marketing activities as needed.
  • Develop and manage partner base to maximize opportunities within your channel.
  • Consistently achieve quota.
  • Meets required ISO 9001:2015 standards and necessary training based on the relevant Quality Objectives.

Competencies:
To perform this job successfully, an individual should demonstrate the following competencies:
  • Written Communication - Read and interpret written information effectively, write clearly and concisely, adapt writing style for different audiences.
  • Verbal Communication - Give focused attention to what others are saying, take time to understand what is being said and respond when appropriate without interrupting, speak clearly and effectively express ideas and opinions, adapt and react professionally in both positive and negative situations.
  • Teamwork & Collaboration - Balance team and individual responsibilities, consider others' views objectively and with openness to changing your own, give and encourage feedback, contribute to a positive team dynamic, prioritize team success over personal interests, work effectively across departments toward company goals.
  • Professionalism - Interact with others in a considerate manner, follow through on commitments, react well under pressure and preserve confidentiality, control emotions, and accept responsibility, maintain focus on solutions and treat others with respect and consideration regardless of their status or position.
  • Motivation & Initiative - Demonstrate persistence and ability to adapt to changes in daily workflow and overcome obstacles, ask for and offer help when needed, work independently when required, volunteer readily and look for ways to improve and create successful outcomes, positively contribute to overall work environment.
  • Respect & Integrity - Treat people with respect, work ethically and with honesty and integrity, inspire the trust of others, demonstrate appreciation and sensitivity for cultural differences, help promote inclusion and understanding of the value of diversity, embrace differences and support a harassment-free environment.

Requirements
Minimum Qualifications:
  • Strong strategic thinking including analytical and financial planning skills to meet and exceed quotas and goals.
  • Experience in business development and pursuit capture processes, including opportunity qualification, preparing and leading gate reviews, capturing plan development, win strategy, price-to-win, and proposal development.
  • Experience with military and US Government acquisition processes and programs.
  • Experience in driving the sales process and effective working relationships with Sales Operations
  • Ability to build long-term strategic and senior level relationships.
  • Ability to adapt and work effectively within a rapidly changing and growing environment.
  • Robust business and financial acumen.
  • Proven partner relationship networks, and ability to grow the impact of revenue streams and territory development through the partner ecosystem.

Preferred Qualifications:
  • Bachelor's degree (BA/BS) in Business Administration or equivalent work experience.
  • 8+ years of experience with military business development or equivalent Sales Operations, Strategy and/or Sales Leadership role.
  • Ability to lead through influence, working alongside organizational leadership (Sales, Operations, Product Management, and Executive Team).
  • Proven track record of leading change management, building aligned tooling and developing methods to measure and systemize Sales KPIs for internal teams and customers.
  • Experience with Sales technology tooling (Zoho).
  • Prior military experience and/or relationships are a plus.

Supervisory Responsibilities: None.
Travel: Domestic travel, up to 20%.
Physical Demands: Frequently required to sit, speak, hear, see, and perform repetitive motion (data entry). Occasionally required to lift or carry (10 lb. minimum). Reasonable accommodations will be made if applicable.
Salary Description
$95,000 - $130,000

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